Administrative Assistant Executive
Resume:
Aujeanae M. Gatewood
EXECUTIVE ADMINISTRATIVE ASSISTANT
CONTACT
****************@*****.***
Keller, TX 76244
PROFESSIONAL PROFILE
Executive Administrative Assistant bringing 20+ years of knowledge, skills, and abilities, managing large projects or processes and complex problems, formulating strategies, and determining solutions with a high degree of autonomy. Equipped to interpret policies and procedures, issue instructions, and synthesize information from multiple sources. Impeccable oral and written communication skills, multi-tasking abilities, high degree of diplomacy adapting to deadlines and immediate demands. PROFESSIONAL EXPERIENCE
September 2024 – Present, Sr. Administrative Assistant II (Hybrid Position) UT Southwestern Medical Center, Dallas, TX
Provide administrative support to Newborn Nursery and Neonatology Faculty through email and telephone communication.
Input Newborn & NICU schedules in QGenda, CUH and Parkland SPOK hospital systems.
Complete monthly Overnight Call Reports and manage QGenda Swaps.
Arrange recruitment logistics and itinerary for Neonatology candidates, including airline, car service and hotel reservations
Prepare New Faculty Onboarding Itinerary
Handle Faculty conference attendance, including completing the Intent to Travel, Travel Authorization, conference registration, hotel reservation, and expense reporting
Manage faculty calendars, and 3rd Year Medical Student weekly meetings
Submit Faculty Club invoices for payment using PeopleSoft July, 2021 – September, 2024 Campus Secretary
Compass Center & New Direction HS /DAEP, Keller, TX August 2018 – July, 2021, Office Aide II
Woodland Springs Elementary School, Keller, TX
Managed and maintained Principal and Assistant Principal’s calendars
Provided clerical support to the entire campus
Created, maintain, and enter information into databases
Prepared purchase orders, reports, memos, letters, and other documents, using word processing, spreadsheet, database, finance, or presentation software
Coordinated and directed office services, such as departmental finances, budget preparation, personnel issues, records destruction, and housekeeping, to aid Principals and Directors
Greeted and routed visitors
Performed general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
Composed, typed, and distributed meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
Performed payroll functions, such as maintaining timekeeping information, and processing and submitting payroll
Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, and correspondence
Collected and entered attendance and PEIMS data into established database and verified accuracy according to established procedures
Prepared and printed reports, including attendance reports, grades, class or personnel rosters, or end-of semester reports
Processed new student records, including requesting records from other schools, setting up cumulative folder, and entering student data into appropriate databases
Assisted parents, students, and faculty with questions regarding student attendance
Processed and transmitted requests for student information and transcripts
Maintained professionalism and strict confidentiality with all materials EDUCATION
WEST LOS ANGELES COLLEGE
CULVER CITY, CA
Associate of Arts in Liberal
Arts & Sciences
CERTIFICATIONS
NOTARY
STATE OF TEXAS
EXPIRES 2/9/2028
SUPERVISOR CERTIFICATION
PROGRAM
ACWA/JPIA
TECHNOLOGY SKILLS
Microsoft 365 & Google Suite
(Word, Excel, PowerPoint,
Outlook, Google Mail
OneDrive/Google Drive
MS Teams, Zoom, Google Meet)
Peoplesoft
Famis
AG
Aujeanae M. Gatewood
EXECUTIVE ADMINISTRATIVE ASSISTANT
CONTACT
****************@*****.***
9833 Voss Avenue
Keller, TX 76244
PROFESSIONAL EXPERIENCE CONTINUED…
October, 2014 – July, 2018
Office Manager/Executive Assistant (Remote Position) Tyner Transportation Inc. Keller, TX
Maintained vehicle and trailer inventory records
Performed personal bookkeeping services and prepared and processed payroll information Calculated and prepared checks for utilities, taxes, and other payments
Complied with federal, state, and company policies, procedures, and regulations
Calculated, prepared, and issued bills, invoices, account statements, and other financial statements according to established procedures
Compiled statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
Managed professional and personal scheduling for President, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinated complex scheduling and calendar management, as well as content and flow of information
Managed President’s travel logistics and activities, including flights, accommodations, ground transportation, and meals
July, 2014 – March, 2015 Executive Assistant
September, 2010 – July 2015 Officer Manager II
August, 2009 – June, 2010 Office Manager I
Oakland Unified School District Oakland, CA
Composed, proofread, and edited correspondence
Monitored and responded to emails, phone calls, drop-in visitors and other inquiries
Managed very complex calendars, coordinated executive-level meetings, prepared agendas, took meeting minutes, and followed up on action items, project and resource management, file maintenance, and general operational functions
Vendor management; served as a liaison
Created systems to streamline and advance daily operations
Coordinated department activities, retreats, professional development, and other events
Developed correspondence for internal and external communication - memos, emails, presentations, reports, recorded messages, agendas purchase orders, and mass mailings
Upheld and promoted a high level of positive, cooperative, and professional attitude when interacting with other departments, executives, parents, Board members, and vendors
Managed travel arrangements, domestic and international, monitored traveling logistics, generated expense reports, and reconciled district credit card charges to ensure timely and accurate reimbursement
Developed and implemented policies and procedures to contribute to efficient operations
Supervised and evaluated clerical staff
Procurement, generated requisitions, professional services and equipment contracts
Monitored and processed personnel time records including leave requests and reports, compiled information and submitted to the appropriate department MANAGEMENT COMPETENCIES
Budget Management
Benefits Liaison
Communication and
Correspondence Management
Employee Health & Wellness
Event Planning
Meeting Planning & Execution
Policy & Procedure Development
Project Management
Staff Supervision/Evaluation
Training & Staff Development
Vendor Management
Safety/Disaster Preparedness
INDUSTRY COMPETENCIES
Clinical Trial Coordination
Assistance
Contract Administration
Customer Service
Healthcare Administration
Legal Recruiting
Marketing/Sales
Proofreading/Editing
Transportation Water Utility –
Operations & Customer Service
AG
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