Accounts Payable Human Resources

Ryan P. Minogue 973-***-****

** ********* ******, ******, ** ****.********@*****.***

Summary

Experienced and detail-oriented Accounts Payable Manager with sound knowledge in A/P management, accounting, purchasing, budget analysis and vendor relations management. Comprehensive working background with Human Resources and Inter-Governmental relations in state-level job classification, salary appeals, personnel information systems, workforce planning, equal employment opportunity and application of Civil Service rules and regulations.

Education

Rutgers University - School of Public Affairs and Administration 2019-2022

Master of Public Administration (MPA) Newark, NJ

Seton Hall University 2013- 2017

Bachelor’s in Communication South Orange, NJ

Experience

Accounts Payable Manager March 2024-Present

Petillo LLC Flanders, NJ

·Lead and execute the end-to-end full cycle Accounts Payable process, ensuring accuracy and timely processing of approximately $5 million in weekly payments via ACH, wire transfers, and checks

·Collaborate and report directly to the CFO and Corporate Controller for daily functions as well as manage and analyze month-end close meticulously and review all AP journal entries in compliance with SOX and other regulatory requirements

·Supervise and lead a team of 2 Accounts Payable Specialists

·Review and approve all vendor invoices and purchase orders uploaded to Vista Viewpoint software to ensure accurate coding and tax accuracy; Sales and Use tax for NJ, NY, PA, VA, and MD

· Manage vendor relationships to maintain good-standing and serve as the primary point of contact to address inquiries or concerns in a timely and professional manner

· Monitor and review company aging reports for timely check run payments

·Verify and maintain excel spreadsheets of all current vendors for W-9’s,1099’s, and Certificates of Insurance (COI) in good standing

· Generate and analyze financial reports related to accounts payable to support future decision-making processes

·Responsible for reconciling and recording AMEX account, company credit cards, and other bank statements

Accounts Payable Manager November 2019-March 2024

County of Essex Government Newark, NJ

· Oversee and coordinate an approval process in compliance with Essex County regulations between 25 departments and 2,000+ vendors for all purchase orders, invoices, requisitions, contracts, and grants

· Manage and execute the bi-weekly vendor check run, securing proper approval from department directors for disbursements, and ensure timely settlement of vendor purchase orders and invoices to foster efficient cash flow

· Supervise and provide functional training to team of 2 intern-to-hires and report directly to the CFO regarding all Essex County Accounts Payable functions including, but not limited to accounting, purchasing, budgeting, reconciliation, and vendor management

· Accurately create, review, and process purchase orders with corresponding invoices through MSI software accumulating to $14 million+ per bi-weekly pay period

· Assisted with creating and implementing a new process for reviewing, approving, and streamlining all online childcare reimbursement applications efficiently for 1,000+ county employees during the surge of the Covid-19 pandemic

· Administer and review the distribution of bi-weekly Union checks with supporting documentation to our Corrections, Prosecutors, and Sheriff’s departments

· Monitor bank activities to research and reconcile any outstanding balances, credits, or discrepancies for accounts between vendors and departments

· Prepare and maintain 1099 filings and other tax related documents to process at year-end

· Review and validate T&E expenses, enforcing adherence to the County policy limits and contributing to cost control efforts

Payroll Coordinator July 2019-November 2019

County of Essex Government Newark, NJ

· Implemented, maintained, and reviewed payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions

· Worked in conjunction with the HR team to ensure accurate employee data including health benefits, sick leave, vacation time etc.

· Ensured accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates

· Acted as a liaison between county departments and employees regarding payroll-related matters

· Managed electronic timekeeping and information received through Prime point Payroll systems, followed up with supervisors and employees directly for discrepancies, as needed

· Calculated payable hours, commissions, bonuses, tax withholdings and deductions

· Issued paychecks and managed employee payroll records for direct deposit information

Human Resource Consultant October 2017- July 2019

New Jersey State Civil Service Commission Trenton, NJ

· Conducted various levels of job title classification, salary appeals, compensation surveys, and job position audits for State employees in various jurisdictions, departments, and agencies across the state

· Performed written reports on research projects in areas of work involving selection procedures, personnel information systems, staff and organizational development, workforce planning, equal employment opportunity and application of rules and regulations

· Reviewed and approved state personnel transactions such as new hires, promotions, lateral movements, demotions, and leaves of absence to be entered into the Personnel Management Information System (PMIS) and County and Municipal Personnel System (CAMPS)

· Reviewed and analyzed administrative layoffs, classifications, and salary appeals, prepared written reports and recommendations for supervisory review

· Prepared clear, technically sound, accurate, and informative written reports containing findings, conclusions, and recommendations for job classifications

· Answered inquiries from all sources regarding the interpretation and application of Civil Service Commission rules and regulations, as well as division/unit policy

Communications/Team Relations Intern June 2015-August 2015

New Jersey Devils Newark, NJ

· Assisted with preparing and proofreading immediate press releases and the team statistic book for the Vice President of Communications final review

· Updated key statistics, team roster, and individual player information daily for the upcoming 2016 season on Team CMS website, including New Jersey Devils prospects at the College, CHL and Minor League levels

· Carefully reviewed fan mail daily and responded correspondingly in compliance with department policies under the Vice President of Communications

Leadership Experience Volunteer Activities

· Participated in assisting with the Boys and Girls Club of Newark from 2007-2011

· Member of the Frank O’ Hara Association, which celebrates and promotes Irish heritage at the annual West Orange St. Patrick’s Day Parade

Skills

Vendor Management

Full-Cycle AP Management

QuickBooks Proficient

Data Analysis

Complex Problem-Solving

Excel Proficient

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