Accounts Payable Specialist

Patty Morin

San Jose, CA ***/***-**** ******@*******.*** www.linkedin.com/in/patty-morin

Accomplished Accounts Payable Specialist with 20+ years of accounting ability. Highly skilled in overseeing day-to-day financial operations to ensure accuracy and adherence to regulations. Proficient at developing strategic planning and budgetary guidelines to promote successful cross-functional business operations. Bringing in-depth knowledge of accounting software to increase efficiency of accounts payable processes. Demonstrate a proven ability to communicate effectively and negotiate with vendors to resolve invoicing discrepancies while monitoring operations to promote adherence to contractual stipulations.

Core Competencies

Accounts Payable, Invoice Management, Account Reconciliation, Purchase Order Processing, Data Collection & Reporting, Year-End Closing, Month-End Closing, Vendor Relations, Process Improvements, Invoice Processing, Regulatory Compliance, Account Management, Payroll Management, Financial Reconciliation, Interpersonal Communication, Complex Problem-Solving, Team Leadership.

Bill.Com, Microsoft Office Suite, OCR, NetSuite, Great Plains Dynamic, SAP, Intacct, Kofax, ITC, Starburst, Springbrook, QuickBooks and PCMRP.

Professional Experience

Town of Atherton, Atherton, CA

Junior Accountant (Contract) August 2024 – Present

Worked on Special Projects: Stale Dated Checks Project & Resident Sidewalk Paving Project.

Enter daily payables and receivables. Check statements. Followed up with vendors. Processed weekly check runs. Monitored expenditures, revenues, and budget allocations to figure out the Town’s financial status and prepare custom reports and schedules as needed. Processed purchase order and requisition requests; ensures completion of documentation, fund availability, and account information, obtained proper approvals for processing. Aided in the preparation of audit schedules.

and reports for external auditors.

Airgard, Milpitas, CA

Accounts Payable Specialist (Contract) June 2024

Account code, get approvals, match invoices to receivers, enter invoices into QuickBooks. Check PCMRP to see if item has been received in. Resolve all pricing issues with vendors and buyers. Enter all credit card purchases into QuickBooks. Processed weekly check run. Matched all checks with backup documents. Checked receiving report against A/P invoices. All items received in; we had been invoiced for.

Town of Atherton, Atherton, CA

Junior Accountant (Contract) March 2023 – September 2023

Enter daily payables and receivables. Check statements. Followed up with vendors. Processed weekly check runs. Monitored expenditures, revenues, and budget allocations to figure out the Town’s financial status and prepare custom reports and schedules as needed. Processed purchase order and requisition requests; ensures completion of documentation, fund availability, and account information, obtained proper approvals for processing. Aided in the preparation of audit schedules.

and reports for external auditors.

Billion To One, Menlo Park, CA

Accounts Payable Special (Contract) October 2022 – March 2023

GL Coded, entered and got approvals for all invoices. Setting up new vendors, getting their W-9’s and ACH information. Followed up on past due balances with vendors. Collaborated with vendors to switch to monthly billings and to ACH payments. Reviewed and audited invoices for accuracy.

Pacific Biosciences Menlo Park, CA

Accounts Payable Specialist (Contract) October 2021 – September 2022

Audited all transactions for accuracy, verified all vendor addresses on checks. Mailed out checks.

Process 300+ invoices in Kofax and upload them into SAP to ease account management.

Reconcile invoice issues with vendors and business partners to support profitable business relationships, reconciled vendor statements.

Collaborate with cross-functional teams to improve workflow and boost productivity.

Ariat International Union City, CA

Accounts Payable Specialist (Contract) December 2019 – October 2021

Processed purchase orders and non-purchase order-related invoices into SAP and Wells Fargo Invoice Manager while ensuring on-time completion.

Attained extensive knowledge of customs regulations while resolving vendor inquiries via phone and email.

Analyzed accounts, generated reports for various departments, and created purchase orders for vendors to help accounting accuracy.

Elwyn Campbell, CA

Accounts Payable Specialist, Conversion/Transition Team (Contract) September 2019 – October 2019

Converted data to Oracle Cloud using Microsoft Great Plains, ensuring smooth process transfer.

Processed 80 - 100 invoice transactions per day with calculation accuracy.

Coded and asked for approvals to finish projects while effectively corresponding with all levels of management.

Varian Palo Alto, CA

Accounts Payable Specialist/Scanner (Contract) July 2018 – July 2019

Oversaw A/P queue for all emailed invoices while scanning all manually entered invoices into Enterprise for viewing and approval by document number.

Managed GL month-end reports and filings while aiding with ongoing accounting projects to ensure successful project completion.

Researched vendor discrepancies and provided detailed information to clarify issues.

Cisco Milpitas, CA

Senior Accounts Payable Specialist (Contract) August 2017 – June 2018

Onboarded vendors into Cisco Systems while issuing A/P invoices to ensure proper account management.

Validated W9 and prepared 1099 forms while completing weekly payment proposals for check runs to foster positive vendor relations.

Reconciled prepayments to vendor and supply chain balance to promote accounting accuracy.

Ivanti Milpitas, CA

Senior Accounts Payable Specialist August 2015 – June 2017

Facilitated month-end closing and year-end closing procedures while setting up vendor and employee accounts in ACH and Direct Deposit systems.

Completed credit applications and processed credit memos while evaluating statements and purchase orders to resolve open issues.

Negotiated with vendors to correct invoice discrepancies while providing payment method details.

Communicated with requestors to obtain POs for invoices over $1500 while efficiently researching and resolving accounting issues.

Education

Independence High School, San Jose, CA

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