Accounts Payable Office Receptionist

Jenny S. Linton

Beaumont, Texas *****

************@*****.*** 832-***-****

Objective: To obtain a position with a growing management company that utilizes my skills and education including process operations and redesign in accounts payable, management of gate and pool systems and overall team organizational skills to create both tangible and intangible value that affects the bottom line of the company.

Software: Software: MS Word, Outlook, PowerPoint, Excel, Lotus Notes, Access and BPCS (Cognos)

Platform: Windows, Windows NT, Strong Room (Accounts Payables), Linear Access, DSX (Private Gates and Pool System), SAP R/3

Other Skills: Type 65 WPM and 10-key by touch, Medical Terminology and Medical Coding

Qualifications: Excellent team player, works well under pressure, proven organizational skills, effective communicator and problem-solving skills, assertive, enthusiastic and energetic self-starter, quick learner.

Education:

Lamar University Beaumont, Tx

Achieving Degree in Accounting

Expected Graduation: 2026

2002 - 2004

Lone Star Community College Houston, Tx

Medical Office Receptionist Certificate Completion 6/2005

Computer Office Receptionist Certificate Completion 6/2005

Experience:

02/2024 - 03/2024 Kelly Staffing Agency Beaumont, TX

AP Processor Lion Elastomers (Port Neches)

Documented and optimized invoice intake process

Validated approval and coding of invoices prior to submission for payment

Reconciled vendor invoices for two of three plant locations

Redefined and redesigned naming standard for invoices via email

Verified payment terms including preapproved freight charge amounts

Direct Entry and Posting of Invoices in SAP R/3 ERP Solution

Uploaded/Forward Invoices from AP Invoices

01/2010 – Present StewartPryor Tax & Financial Services Houston, TX

Office Manager/Tax Preparer

Manage and maintain third party relationship with Tax Preparation software vendor

Manage client relationships with various tax clients including business and corporate executives

Develop and manage new client intake workflow for end-to-end tax preparation process

Facilitate interview sessions with current and potential clients to understand the scope of tax laws applicable for the client’s situation

Develop and manage quality assurance (QA) process for ensuring all relevant documentation and signatures are obtained for each client

Develop an in depth understanding of accounting principles, financial reporting and banking procedures

Ability to multi-task and work in fast paced environment

01/2012 – 01/2017 PMG/Associa Property Management Katy, TX

Cinco Residential Property/Cinco Landscape Maintenance Association

Accounts Payable Manager

Facilitated lift and shift of previous accounts payable processes by previous management company and optimized for improved efficiency and performance

Responsible for management of segregation of duties to ensure that only the appropriate personnel code, approve and issue checks and bank drafts

Responsible for reconciliation of accounts with the general ledger to ensure that both were balanced

Responsible for following up with clients to in order to resolve overdue balances owed to HOA including collections and delinquency

Facilitated and implemented process for issuing gate community systems Facilities (Gated Community Systems/Pool System)

Performed general Administration Work including Legal Deposits. Account Discrepancies, Account Adjustments, Force Mows and Legal Chargebacks, Phone Duty Backup, Board Meeting / Board Packet and meeting notes, MUD Meeting (monthly)

04/08 - 08/09 Mitsubishi Caterpillar Forklift America, Inc. Houston, TX

Accounts Payable Coordinator

Performed daily data entry of invoices averaging an amount of 4500 monthly

Performed reconciliation of issues with invoices for both Manufacturing and Production

Managed 3rd party vendor relationships and worked to resolve any outstanding invoices including applying discounts via assigned terms

Managed special invoices by facilitating the appropriate approval and account codes

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