Executive Assistant Office Administration

Sabrina Silva

Brampton, ON L*X *T* *********@*******.*** +1-647-***-****

Dedicated professional with experience in administration, procurement and office management. Able to undertake a range of functions to make sure the administrative activities within the organization run smoothly. Bilingual: French and English speaker.

Work Experience

Banking Advisor

TekSystems RBC-Mississauga, ON

March 2025 to Present

•Proactively engage with clients in all areas of the branch to understand their financial needs and buildrapport.

•Provide tailored financial advice and solutions, including personal/business accounts, credit cards,loans, and investments.

•Assist clients with everyday banking transactions.

•Proactively resolve and prevent client banking issues.

•Cultivate and maintain relationships with clients and partners.

•Identify and pursue sales and referral opportunities.

•Adhere to compliance routines, processes, and controls to protect client and shareholder interests.

Executive Assistant

SheBuilds Foundation-Remote

July 2024 to February 2025

•Manage the CEO's calendar

•Perform tasks using Asana

•Perform research of grants for the grants pipeline

•Arrange travel and lodging for the CEO

•Share meeting notes on Slack

Bilingual Receptionist

Endress + Hauser Canada-Burlington, ON

January 2023 to July 2024

•Answer phone calls and direct clients to appropriate Sales Agent

•Prepare, organize and schedule courier pick-up

•Maintain inventory of office supplies and demos

•Maintenance of the contact names in SAP and SalesForce (SFDC)

•Confirm Purchase Orders delivery dates in ARIBA

•Manage internal and external meeting details including lunches, meeting room scheduling, materialsand room preparation.

•Assists the Marketing and Communication with order of materials, event coordination, and attendance

•Assist with customer coordination and logistics for company training courses

Acquisition and Assistance Specialist

U.S. Agency for International Development (USAID)-U.S. Embassy in Haiti • Port-au-Prince, Haiti August 2018 to November 2022

•Draft Solicitations -Request for Application (RFA), Notice of Funding Opportunity (NOFO), AnnualProgram Statement (APS), Request for Task Order Proposal (RFTOP), Request for Information (RFI);

•Draft Cooperative Agreements, grants, and contracts;

•Analyze and negotiate offeror/applicant’s budget;

•Negotiate terms of agreements and clauses/provisions of grants and contracts;

•Issue award amendments/modifications.

Administrative Assistant

U.S. Agency for International Development (USAID)-U.S. Embassy in Haiti • Port-au-Prince, Haiti December 2016 to August 2018

•Manage the office documents and filing systems;

•Manage the office databases: Active Award list, Leave plan, Organizational chart and phone tree;

•Maintain the office’s calendar, track meetings, ensure appointments are recorded;

•Receive visitors, book and accommodate conference rooms;

•Arrange travel and transportation, ensure that procedures and paperwork, including Memo, budget,hotels and necessary arrangements are made;

•Type a variety of correspondence, create electronic tables, develop charts, proof-read for format andconsistency;

•Manage work order and other administrative requests as Motor pool request, Expediter request, Visitoraccess request, Facility and Maintenance request;

•Maintain inventory of supplies, including ordering, receiving and safeguarding new supplies, as well asgeneral orderliness of OAA office space;

•Act as timekeeper.

Administrative Assistant to the School Director

College Catts Pressoir-Port-au-Prince, Haiti January 2016 to November 2016

•Prepare Secondary section bulletins for students;

•Prepare Teachers payroll;

•Draft School Director's correspondence

•Receive parents at the Direction.

Executive Assistant to the General Coordinator

Office de Management et des Ressources Humaines (OMRH)/Primature-Port-au-Prince, Haiti July 2012 to January 2016

•Oversee the administrative activities for the General Coordination;

•Manage the vehicle log and fuel debit card;

•Make logistic arrangements for seminars and trainings;

•Order office supplies and manage the inventory for the General Coordination;

•Assist in the full-cycle recruitment process of new employees;

•Draft recruitment report;

•Manage the General Coordinator’s agenda, schedule and confirm appointments;

•Answer electronic enquiries;

•Prepare meetings reports;

•Draft correspondence.

Education

Bachelor's degree in International Academic Qualifications/Educational Credential Assessment

Université Quisqueya-Port-au-Prince, HT

January 2013 to July 2017

Associate degree

King Secretarial School-Port-au-Prince, HT

October 2009 to June 2012

Skills

•French speaker

•Negotiation skills

•Proficiency with MS Office applications

•Salesforce

•SAP

•Ability to work with all levels of internal staff as well as outside clients and vendors

•Human Resources

•English speaker

•Typing: 60/wpm Links

http://www.linkedin.com/in/mariesabrinasilva

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