Data Entry Specialist

**** *** ******* ****.

LAS VEGAS, NM *****

CELL PHONE 505-***-****

Marie A. Kavanaugh

Objective

The opportunity to contribute significantly to your organization and its surrounding personnel.

Summary of qualifications

Bachelors of Business Administration, Management, NMHU

Masters of Business Administration, NMHU

Ability to work well with people of various cultures, ages, backgrounds for the good of the organization

Proven supervisory and managerial ability and experience, including 9 years in government, one year in two university vice president's offices, two years in restaurants, and one year in retail

Excellent skills in computer hardware and software, including Microsoft Office (Excel, Microsoft Word, Access, and PowerPoint), WordPerfect, Lotus 1-2-3, AmiPro, FileMaker Pro, Quark Express, Adobe Acrobat, Banner2000; in Mac, IBM, and Gateway formats; Internet, e-mail, and VAX, Diplomas on Demand, CRT systems, CARS, VISIONS.

Bilingual in English and Spanish

Experience in multi-line phone systems, other business and office functions

Willingness to learn and desire to excel in any field

Completed Independent Study Courses for Office of Emergency Preparedness

Attended HR and Payroll Law Trainings

Work experience

Las Vegas City Schools, Las Vegas, NM Business Office – Payroll/Benefits Specialist

January 2017 to December 2023

All Payroll Functions; Entering Timesheets, Enter New Hires, Processing Payroll

All Benefits Functions; ERB, RHC, Insurances, W-4’s, Direct Deposit

W-2’s

Quarterly Reporting

ERB/RHC Reporting

ACA Reporting

Time Clock Plus

1 year of working on Powerschool and STARS Reporting

Luna Community College, Las Vegas, NM. Human Department – Payroll Manager

August 2015 to December 2016

All Payroll Functions

W-2’s

Quarterly Reporting

ERB/RHC Reporting

ACA Requirements

Performed the successful move from Semi-Monthly payroll to Bi-Weekly Payroll

Luna Community College, Las Vegas, NM. Human Resources Technician – Human Resources Department. December 2014 to August 2015

Enter all payroll changes into the system (W-4, I-9, Direct Deposit, ERB/RHC,

Insurances)

Explain all benefits for employees

FMLA

Workers Comp Claims

Create contracts for all employees

Evaluations

Job Interviews

Job Postings

San Miguel County, Las Vegas, NM. Financial Specialist III - Finance Dept. February 2006 to November 2014

Perform all payroll functions including acquiring all timesheets, leave forms,

overtime forms and processing them for payroll.

Enter all time sheets into system

Processing of all sick and annual leave and entering into system

Print and acquire signatures for all payroll/deduction checks, distributing them to employees

Enter all new employees into system for payroll processing

Make changes needed for employees, ie (W-4 changes, deduction changes, address/phone number changes, garnishments)

Process W-2’s yearly

Prepare all quarterly and yearly reports

Solely responsible for Direct Deposit for county payroll

Process all deduction checks and mail them out

Keep track of all grants and legislative appropriations with regard to funding and reimbursements (Legislative Appropriations, CYFD, etc.)

Train personnel with regards to accounts payable

Process of all purchase orders and receiving reports when necessary

Enter journal entries as necessary

Oversee all aspects of the Indigent Fund

Fixed Assets

Other duties as assigned

San Miguel County, Las Vegas, NM. Financial Specialist II - Finance Dept. (Accounts Payable) March 2005 to February 2006

Entered all payables

Processed all payable checks

Kept track of all inmate billing

Processed all mail for the county

Processed all travel requests/checks for the county

Kept track of the budget, processing of line item budget transfers as necessary

Processed and kept track of all W-9’s and processed all 1099’s at end of

year

Processed purchase orders and receiving reports as necessary

Processed and audited timesheets as necessary

Processed all Section 8 Housing checks

Kept track of lodger’s tax receipts

Ordered all new cell phones and accessories for county employees

Ordered new gas cards for county employees

New Mexico Highlands University, Las Vegas, NM Student Records

Specialist, Office of the Registrar December 2000-March 2005

Entered students change of grades for incompletes, or from a grade to a grade

Advised graduate students on when they can graduate

Coordinated the graduations in December and May including the program, work orders, meetings

Accepted all files of new students from Admissions (Graduate and Undergraduate)

Verified degrees and attendance when needed

Posted all degrees when awarded

Made all diplomas after they have been awarded and then mailed them to the

students

Put together the Commission on Higher Education report on all New Mexico

transfers and international students

Approved all programs of study, course substitutions and orals requests on all graduate students

Helped out with the office secretarial work when needed (typing of memos,

making copies, answering phones, taking messages, helping out students)

Processed all student re-enrollment forms

Helped out on all reports including enrollment, degrees, majors, etc. when

necessary

Entered all grades for main campus for mid-term and final grades

Ran transcripts for all students when necessary

Helped students process necessary information with regard to academic petitions, add/drop slips, registrations, in order to help them register and eventually graduate

Supervised one full time work-study for each semester

New Mexico Highlands University, Las Vegas, NM Administrative Secretary, Office of the Registrar 1999-2000

Answered phones, took messages, directed phone calls

Assisted with purchase orders, check requests, time sheets, travel requests, and

other administrative duties for the Registrar and staff

Answered students questions and concerns

Processed enrollment verifications, letters of admission, and degree verification

letters for jobs, insurance, etc. (on and off campus)

Checked degrees posted, attendance, etc. on student files

Processed enrollment reports, end of term, census day, etc.

Processed work study, employee, and temporary employee timesheets and keeping track of employees' time off (annual/sick leave)

Kept track of all copy machines and ordering paper and toner, etc. when

needed

Opened mail and distributed within the office

Put together proofs for new transcript paper and diploma stock as needed

Did transcripts and re-enrollments as needed

Did the lunch schedule for the office

Kept track of all supplies and ordered when needed

Reordered all forms and redid them when necessary

Typed all old microfilm into new book for reference

Sent out all deferments for student loans (on and off campus)

Input all undergraduate admissions applications when needed

Registered students, add/drops, etc. when needed

Aided in typing of Commission on Higher Education reports when needed

Prepared congratulations and sorry letters for Graduates

Re-did major/minor, transcript, undergraduate core forms

New Mexico Highlands University, Las Vegas, NM Staff Secretary, Office of Admissions 1998-1999

Inputted and Updated new student files

Typed timesheets and kept track of hours worked, hours taken for leave either

sick or annual

Typed, Filed, Copied Memos, Purchase Orders, etc.

Answered phones and took messages if necessary or transferred calls to

appropriate people

Sent out catalogs and applications

Answered general questions from students, staff, etc.

Ran reports

Supervised /Trained Work Studies

Budgeted bookstore account for registrar's office

Helped students register, add & drop classes, complete school withdrawals

Answered students questions and concerns

New Mexico Highlands University, Las Vegas, NM Administrative Secretary

for the Vice President/Dean of Students July 1998 to September 1998

Performed clerical duties including filing, typing, answering phones, and screening calls

Scheduled appointments set up meetings, completed purchase requisitions, check requests, travel and petty cash receipts, etc.

Completed major degree reports and handling all revisions

Completed timesheets, employee leave absence forms, drafted memos and

distributed, scheduled the Felix Martinez conference room, completed and

distributed student absence forms

Printed budgets on the VAX system, copying and faxing

Returned calls, helped staff and students with concerns and questions

Proofed reports and memos

Typed & sent out memos to respective instructors when students had an

emergency and couldn’t make it to class or had missed class

New Mexico Highlands University, Las Vegas, NM Secretary and

Administrative Secretary for the Human Resources Director May 1998 to

June 1998

Assisted director of human resources and other staff in all human resources management duties and necessary clerical work

Responsible for generation and distribution of personnel action notices, income verifications, postings of annual leave and sick leave

Preformed clerical duties including typing, filing, answering phones, copying, labeling, sorting, mail and other functions as assigned

Human Resource management activities included posting all new university employees into personnel files; ensuing paperwork (I-9, W-4 forms, etc.) is completed, maintaining contact with employees in regard to insurance documents,

late timesheets, employee absences, etc.

New Mexico Highlands University, Las Vegas, NM Secretary and

Administrative Secretary for the Vice President of Research & Planning

June 1997 to May 1998

Supervised several work-study employees in daily duties, establishing short- and

long-term goals and evaluating performance

Oversaw scheduling of meetings and appointments in a fast-paced,

high-production administrative office environment

Assisted vice president and other top-level administrators in preparing budgets

for all campus offices and federal and state funded projects

Assisted vice president and other administrators in research, preparation of all

multi-media presentations for internal and external audiences, including

university regents, representatives of business, industry and education, and the

public

Oversaw office budgets, purchasing, bookkeeping functions

Provided information and advice to internal and external clients and visitors

Revised, proofread, revised and updated policy manuals and other documents

related to personnel and grants and contracts administration

Led research, design, and final production of numerous informational documents

for variety of audiences

Assisted in successful grant writing, proposal writing and other presentations for

a variety of target audiences, including federal and state agencies, private sector,

state legislative bodies and committees

Education

New Mexico Highlands University, Bachelor of Business Administration, Las Vegas, NM. Including courses in accounting, marketing, and human resources. May 1998

New Mexico Highlands University, Master of Business Administration, Las Vegas, NM. August 2004

New Mexico Highlands University, Spring 1996 and Spring 1998 Honor Roll

New Mexico Highlands University, 1997-1998 Dean’s List

“Knock Your Socks Off Customer Training, New Mexico Highlands University, February 1998

Active Shooter Training, Luna Community College, October 2016

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