Executive Administrative Professional
Resume:
GH Gary S. Hill
Experienced administrative professional with extensive business and purchasing
experience. Possesses strong networking, analytical, and creative problem-solving skills. Proficient in applying customer service concepts to enhance user experiences for clients, employees, and administration. CERTIFIED NOTARY IN FLORIDA STATE
Location
Loxahatchee, FL
Phone
*************@*****.***
Skills
- Proficient in Microsoft
Office (Word, Excel,
Access, PowerPoint,
and Outlook).
- Proficient in Adobe
Creative Suite
(Photoshop, InDesign,
and Illustrator).
- Proficient in iMovie,
Quicktime, and
Windows Movie
Maker.
- Intermediate
proficiency in SAP.
- Proficient in both Mac
and PC platforms.
- General accounting
principles application.
- Typing speed: 60-75
words per minute.
- Troubleshooting
computer programs
and office equipment.
- Strong customer
service and
interpersonal skills.
- Proficient in social
media (Facebook,
Twitter, Instagram).
Experience
EMBRAER AIRCRAFT HOLDINGS, FORT LAUDERDALE, FL
Administrative Assistant - Temp (2024 - Present)
- Provide high-level administrative support to Legal Counsel and Finance teams.
- Manage contract validation flow between legal counsel and departments.
- Research, coordinate and prepare quotes with vendors for procurement negotiations.
- Coordinate meetings, including logistics and agendas
- Act as a liaison between executives, departments and external stakeholders
- Maintain confidentiality and discretion in all matters.
- Monitor budget for Legal Counsel.
- Processing invoices for payments.
- Track payment progress and provide inquiry to vendors.
- Process manual check requests for emergency payments.
- Process quarterly dividend payments to shareholders.
- Additional administrative duties as assigned.
STATEMENTS2000, WEST PALM BEACH, FL
Office/HR Manager (2024 - 2024)
- Provide high-level administrative support to executives and management team..
- Manage schedules, appointments and travel arrangements.
- Prepare reports, presentations, and correspondence
- Coordinate meetings and events, including logistics and agendas
- Act as a liaison between executives, departments and external stakeholders
- Maintain confidentiality and discretion in all matters.
- Prepared and reconciled weekly payroll reports.
- Oversee customer service area.
THE EXAM PROS, COCONUT CREEK, FL
Office/HR Manager (2023 - 2024)
- Managed human resources, including payroll, job descriptions, and talent acquisition.
- Oversaw weekly payroll processing.
- Experience with UPS
Online Shipping
REFERENCES
AVAILABLE UPON
REQUEST
- Scheduled office cleaning and printer maintenance.
- Organized departments and paperwork.
- Handled purchasing, accounts receivable, and payable.
- Provided support to overwhelmed departments.
- Identified key performance indicators (KPIs) for various departments.
- Created and managed KPI reporting for all departments. HERNANDEZ CONSTRUCTION LLC, FORT LAUDERDALE, FL
Executive Assistant to the President / Office Manager (2022 - 2023)
- Provided daily administrative support to the President and VPs.
- Managed calendars for the President and VPs.
- Monitored supply inventory.
- Coordinated logistics for meetings with VIPs and potential employees.
- Oversaw office operations.
- Built and maintained vendor relationships.
- Assisted marketing department with annual events.
- Recorded notes for Executive Strategic Meetings.
- Provided agenda for meetings.
- Offered personal assistant support to the President. LEHIGH WHITE CEMENT COMPANY, WEST PALM BEACH, FL
Administrative Assistant to the CEO / HQ-IT Procurement Officer / Logistics Specialist (2020 - 2022)
- Delivered daily administrative support for the corporate headquarters.
- Established office procedures.
- Generated purchase orders for the corporate office.
- Processed and coded invoices using the SAP system.
- Managed office P-Card purchases and reconciliation.
- Assisted with CEO and VP travel arrangements.
- Oversaw office supplies inventory.
- Handled incoming mail and mail pick-up.
- Designed PowerPoint presentations for the CEO.
- Assisted with cash and lockbox reporting.
- Created quarterly company newsletters.
- Managed railcar tracings and repairs.
- Arranged travel for office management.
- Assisted the IT Manager with equipment and server room organization.
- Addressed building management issues within suites. COLUMBIA UNIVERSITY, NEW YORK, NY
Program Coordinator for the Knight-Bagehot Fellowship in Business and Economics Journalism (2012 - 2020)
- Managed departmental purchases following university procedures.
- Processed payments for purchasing invoices and reconciled payments.
- Handled University’s P-Card system and reconciled charges.
- Processed travel and business expenses.
- Maintained office supply inventory.
- Managed filing systems and calendars.
- Provided information about the program to prospective applicants.
- Monitored the online application process.
- Assisted students and cleared them for graduation.
- Organized departmental events and processed monetary gifts.
- Conducted research and prepared annual reports.
Program Coordinator for the Earth & Environmental Engineering Program
(2007 - 2012)
- Assisted with purchasing orders.
- Processed accounts payable invoices.
- Handled University’s P-Card system and reconciled charges.
- Managed student work-study and payroll.
- Monitored office supply inventory.
- Created and maintained filing systems.
- Managed conference room calendars.
- Reported updates on students and applications.
- Scheduled students for exams and defenses.
- Managed departmental events.
- Provided general office support.
Administrative Assistant, Columbia University School of Nursing (2006 - 2007)
- Prepared and uploaded course materials.
- Coordinated textbook orders.
- Monitored office supply inventory.
- Assisted with student placements.
- Formatted and duplicated course exams.
- Managed office filing systems.
Education
KATHARINE GIBBS SCHOOL, NEW YORK, NY
- Associates of Occupational Studies in Business Administration (with Accounting Concentration)
- GPA: 3.7
- Dean’s List Status
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