Administrative Specialist - Finance

OBJECTIVES:

Motivated and detail-oriented Administrative Specialist seeking to leverage my expertise in financial management, administrative operations, and data organization to contribute to a dynamic and growth-focused organization. Committed to enhancing operational efficiency, driving process improvements, and supporting business objectives with precision and professionalism. Joshua Gorraez Coplaten

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WORK EXPERIENCE:

SMART Telecommunications

(Intern Accounting Officer) January 2023 - March 2023 Managed and meticulously organized large datasets in spreadsheets, databases, and CRM systems to enhance operational efficiency and improve data accessibility.

Developed and prepared high-quality reports, presentations, and spreadsheets to support strategic decision-making and streamline business processes.

Conducted regular data audits to ensure the accuracy, integrity, and security of company records, significantly reducing discrepancies and errors.

Assisted in coordinating schedules, managing appointments, and organizing meetings for senior management. Ray White Glen Waverley

(Virtual Assistant – Administrative Specialist) March 2023 - April 2024 Assisted in maintaining and reconciling financial records, ensuring precision and compliance with corporate financial policies and industry standards.

Conducted detailed data entry and transaction processing, contributing to the accuracy of financial statements and reports. Provided key support in the preparation of financial statements, ensuring timely and error-free reporting for managerial review. Reviewed invoices and assisted in processing payments to vendors and suppliers. Megapines Realty and Development, Inc.

(Junior Sales and Collection Clerk) August 2023 - December 2023 Managed and updated customer accounts, meticulously tracking payment histories, collections activities, and outstanding balances to improve financial oversight.

Generated and analyzed reports on accounts receivable aging, collections activities, and credit utilization. Supported financial audits by compiling and verifying necessary documentation, ensuring compliance with regulatory and corporate policies.

Contacted clients to follow up on overdue payments and negotiated repayment plans when necessary. Assisted in developing and implementing collection strategies to enhance revenue recovery. Managed and updated company inventory records, ensuring accurate tracking of stock levels and timely restocking of essential items.

Maintained and recorded detailed site information to enhance operational efficiency and reporting accuracy. Assisted in financial tasks, including commission computation, invoice generation, and financial reporting, supporting the company's revenue tracking and financial planning.

Prepared and analyzed financial statements to provide insights into company performance and expenditure management. Improved financial tracking systems by implementing process enhancements for data accuracy and accessibility. CEN Media Group, LLC

(Virtual Administrative Assistant) May 2024 - July 2025 Z’s Events Consultancy and Management Service

(Assistant Event Organizer) April 2018 - February 2019 Provided logistical support in event planning, coordinating budget allocations, venue arrangements, and vendor negotiations to ensure seamless execution.

Assisted in financial planning and budget distribution, ensuring events met financial constraints while maintaining high-quality standards.

Assisted in marketing and promotional activities to enhance event visibility and attendance. Managed diverse administrative tasks, including organizing files, performing data entry, handling email correspondence, and facilitating internal communications to enhance operational efficiency. Supported the General Manager in daily administrative duties, ensuring seamless coordination between departments and optimizing workflow efficiency.

Provided logistical support for office events, meetings, and travel arrangements for executives. Vigne Inc.

(On-Call Assistant to General Manager) February 2021 - August 2021 EDUCATION:

UNIVERSITY OF BAGUIO

Bachelor of Science in Business Administration – Financial Management SKILLS AND COMPETENCIES

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) SAP Accounting Software

Data Management & Organization

Financial Analysis & Reporting

Customer Service

Administrative Support

CRM & Database Management

Problem-Solving & Decision Making

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