Document Control Operations Manager

ASIF ALI

OPERATIONS MANAGER, DOCUMENTS CONTROLLER, OFFICE COORDINATOR, FINANCE OFFICER, ACCOUNTANT, STORE INCHARGE Address: Berkeley, CA, USA • Email: *************@*****.*** • Cell: +1-510-***-**** • Status: Authorized to Work PROFESSIONAL CAREER SUMMARY

Diligent, resourceful professional experienced in document control, office management, business operations, accounts, finance, collections, administration, and management, with a proven track record of driving operational & financial efficiency, enhancing brand reputation, and delivering exceptional results. Highly accomplished and experienced manager with expertise in cost control, operations & financial management, online collections, inventory and store supervision, and team leadership, with a proven history of achieving success in demanding and fast-paced environments. Demonstrated exceptional multitasking abilities by managing various roles including document lifecycle coordination and inventory tracking, ensuring smooth operations and policy compliance. Improved operational efficiency and streamlined business processes, resulting in increased profitability and enhanced organizational performance. Strong ability to train teams, manage costs, maintain structured document and stock control systems, and implement effective workflow strategies. Committed to achieving organizational goals and targets while ensuring seamless project and office operations, document compliance, and outstanding customer service.

AREAS OF EXPERTISE Budgeting & Cost Reduction • Operations Handling & Excellence • Team Leadership • Payroll Processing & Compensation Benefits • Excel & Computerized Accounting Expert • Understand and Evaluate Cash Flow Scenarios • Analyze Financial Data • Forecast Future Earnings and Expenses • Secure Financial Management Systems • Online Cash Collections • Financial Reporting • Leadership Skills • Problem Solving • Communication Skills • Interpersonal Skills • Apply Advanced Mathematics • Daily Customer Follow-ups • Document Control & Filing Systems • Inventory & Store Management • Record Organization & Retrieval • Aconex & Document Management Software Proficiency Technical Skills: MS Office Suite (MS Excel, MS Word, Outlook & PowerPoint), Computerized Accounting (ERP, Orion, POS

& Accounts Software like Salman, Shehbaz, Invoke Management System, Tally, and Quick Books), Document Control Systems (Aconex, company portals, and project-based platforms), Wali Chat Business App for Customer Care, Digital Marketing, Online Sale, TIS (Time Information System) Machine & Software for Keeping Staff Daily Attendance and Shift Records Properly, Stock & Inventory Management Software, Adobe Photoshop, Paint, Email Applications, Online Orders Taking through Apps or Devices, Internet Surfing and Web Research, Good Typing Speed, Content Writing, Use of AI Tools, Social & Multimedia Platforms Handling, Use of Different Online Business Sites and Web Applications.

CAREER CONTRIBUTIONS

Maintained a top ranking in cost and expense control during new project launches and building maintenance, consistently achieving set goals while ensuring all related documentation and records were properly maintained and updated. Managed and oversaw both major and minor maintenance activities, including accurate documentation of work and vendor communications.

Improved store purchasing practices by controlling inventory levels and negotiating reasonable prices. Acted as store incharge by maintaining detailed stock records, coordinating supplier documentation, and leading a large team with efficient operational strategies.

Managed COGS (Cost of Goods Sold) control and payroll processing, keeping expenses within budget while ensuring accurate record-keeping for financial and inventory reports. Demonstrated strong multitasking skills by performing multiple roles such as accountant, operations manager, and acting GM, while overseeing document control and inventory tracking.

Successfully managed and collected outstanding accounts receivables from clients and customers, promptly resolving billing issues and maintaining precise records to reduce outstanding balances effectively. ASIF ALI P a g e 2

PROFESSIONAL EXPERIENCE

LARSEN & TOUBRO LIMITED, DAMMAM, KSA • Documents Controller – Project Coordinator Feb 2023 - Dec 2024 Project: NEOM Green Hydrogen Project - Solar & Wind, Consultant: Air Product (AP) Managed full document lifecycle for major projects (with NEOM, Parsons & Air Product etc.), ensuring accuracy, organization, and compliance with standards. Oversaw the creation, tracking, and archiving of physical and digital (Aconex, Excel & Other Software) documents across departments. Maintained proper labeling, filing systems, and version control. Coordinated document flow through emails, calls, and chat apps, supporting smooth project communication and workflow efficiency.

Key Accomplishments

Successfully managed the entire document lifecycle for high-profile infrastructure and construction projects, including the NEOM Green Hydrogen (Solar & Wind) Project Research & Innovation Campus, in collaboration with NEOM, Air Products, and Parsons.

Oversaw creation, review, classification, indexing, and controlled distribution of both physical and electronic documents, ensuring accuracy, version control, and traceability in line with corporate and client standards.

Utilized Aconex and other platforms/software to streamline workflows for document submission, transmittals, reviews, approvals, and archiving processes.

Coordinated interdepartmental document flow across engineering, procurement, and construction teams, supporting head office functions and maintaining seamless communication with site teams and external stakeholders.

Engaged in daily coordination through emails, phone calls, and chat platforms, managing technical queries, document clarifications, and urgent follow-ups with consultants, subcontractors, and vendors. TAJ CORPORATION PVT LIMITED, JANPUR, PAKISTAN • Operations Manager Dec 2017 – Dec 2022 Streamlined business operations for RT, TP & Subway accounts, finance, operations, management & supply chain, resulting in increased efficiency. Administered an inventory system, controlled costs and wastage, managed product purchases, and accurately recorded inventory to minimize financial losses. Supervised store and cashiers, developed staff, and raised the overall business of the firm. Formulated and retained general ledgers, daily business & weekly reporting, staff salaries, A/R, A/P in addition, improved operations system, preparing monthly presentations and procedure in support of objectives. Key Accomplishments

Provided comprehensive support to restaurant accounts, finance, operations & management teams, resolving inventory questions and clarifications, conducting research, and addressing other related operational requests.

Efficiently administered the performance of service and kitchen staff, evaluated restaurant operations, and developed schedules to optimize productivity.

Delivered comprehensive training to all employees, ensuring compliance with policies and procedures, and maintained knowledge of food and beverage trends.

Effectively controlled various types of wastage, including food items, operational costs, and other production expenses, minimizing company losses and increasing productivity. SHAH NAWAZ ENTERPRISE, PESHAWAR, PAKISTAN • Assistant Manager Finance & Accounts Oct 2015 – Nov 2017

Maintained and updated journal entries, tracked financial data, and conducted trend analysis for Profit & Loss categories. Prepared precise financial statements, projections, and reconciliations. Managed multi-currency transactions with national and international clients, overseeing cash and cheque handling, payroll processing, and error resolution in compensation accounting.

Coordinated with multiple national and multinational companies in various currencies, managing cash and cheque payments and ensuring timely review and sign-off of journal entries and reconciliations, Supported payroll functions, including researching payroll issues and correcting suspense accounts, to ensure timely and accurate processing of employee compensation.

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ZAIQA RESTAURANT, SADIQ ABAD, PAKISTAN • Store Incharge Jan 2013 – Aug 2015

Managed store operations including inventory management, staff oversight, and cash reconciliation. Implemented structured stock control systems to reduce waste, ensuring adequate supply levels. Trained staff in inventory protocols and ensured accurate financial documentation.

Streamlined inventory processes and trained staff on proper record-keeping procedures, minimizing discrepancies and enhancing operational efficiency. KEY PROJECTS

Led the digital upgrade of restaurant operations by implementing POS systems and finance software for sales, inventory, and accounting. Set up secure remote access and maintained structured document control for invoices, payroll, and vendor records to ensure compliance and efficiency.

Managed full setup of new restaurant branches, including electrical, networking, and equipment installation. Oversaw procurement, inventory stocking, and vendor coordination. Implemented organized stock control and documentation systems to reduce waste and improve store operations. EDUCATION & PROFESSIONAL BACKGROUND

MASTER OF COMMERCE, Government College University Faisalabad, Pakistan, 2012

BACHELOR OF COMMERCE, Kohat University of Science and Technology, Pakistan, 2009

D.COM, (INTERMEDIATE), Board of Technical Education Peshawar, Pakistan, 2007

MATRIC, (10TH GRADE), Board of Intermediate & Secondary Education Kohat, Pakistan, 2005 PROFESSIONAL TRAINING & CERTIFICATION

Business Analyst (BA), University of London-UCL School of Management, London, UK, In Process

Professional Documents Controller (PDC), Hiqual – United Kingdom, 2024

Occupational Safety and Health Administration (OSHA), United States Department of Labor, 2023

Institution of Occupational Safety and Health (IOSH), Global Organization, United Kingdom, 2023

National Examination Board in Occupational Safety and Health (NEBOSH), United Kingdom, 2022

Master in Education (M.Ed.), Allama Iqbal Open University, Islamabad - AIOU, Pakistan, 2022

Bachelor in Education (B.Ed.), Allama Iqbal Open University, Islamabad - AIOU, Pakistan, 2017

The Fundamentals of Digital Marketing and How to Sale Online, The Open University, United Kingdom, 2022

Finance & Inventory Control, Paper & Team Control, University of Subway, 2021

Beautiful Restaurant & Guests, Safe & Secure Team, and Service Excellence, University of Subway, 2021

Communication Foundations, Project Management Institute (PMI), United State, North America, 2020

Microsoft Excel Training & Microsoft Project Training, Master of Project Academy Washington-DC, US, 2020

Personal Hygiene and Food Safety Training, Punjab food Authority (PFA) Rahim Yar Khan, Pakistan, 2019

Personal & Team Effectiveness Training, Taj Corporation Pvt Limited, Sukkur, Pakistan, 2019

Diploma in Hotel Management, Iqra Educational & Technical Council Punjab, Pakistan, 2018

Diploma in Information Technology (DIT), Board of Professional Education Islamabad, Pakistan, 2017

Certificate of Teaching (CT), Iqra Educational and Technical Council (IETC) Punjab, Pakistan, 2015

Primary Teaching Certificate (PTC), Iqra Educational and Technical Council (IETC) Punjab, Pakistan, 2014

Customer Service Officer (CSO) Training (3 Months Internship), MCB Parachinar, Pakistan, 2012

Certification in Information Technology (CIT), ISCOS Under European Union (Vocational Training Program), 2006

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