Project Coordinator Administrative Support

Kajol Sharma

PROFESSIONAL SUMMARY

Multifaceted administrative and marketing professional with over 4 years of experience providing high-level operational support, managing communications, coordinating logistics, and executing cross-functional projects. Skilled in calendar and data management, contract processing, invoice handling, and client service. Known for maintaining organized systems, ensuring process efficiency, and supporting both executive leadership and cross- departmental teams in fast-paced, detail-oriented environments.

CORE COMPETENCIES

Administrative Support · Calendar & Travel Coordination · Meeting & Event Scheduling · Correspondence & Customer Service · Contract Management · Invoicing & Budget Tracking · Document Preparation · Internal Communication · Project Coordination · Phone Etiquette · Microsoft Excel · Google Workspace · Coupa · Ironclad · CreatorIQ · GRIN · Slack

PROFESSIONAL EXPERIENCE

Joy Media – Culver City, CA

Influencer Relations Coordinator

August 2024 – Present

Conduct outreach and manage initial communications with influencers and brands to establish partnerships. Coordinate and track creators’ Tik Tok campaign performance and livestreams to ensure timely execution, effective strategy, and high engagement.

Manage creator’s livestreams, overseeing schedules, deliverables, and performance expectations for successful outcomes.

Maintain organized records of influencer contacts, content details, and creator performance data. Stay updated on TikTok influencer marketing trends to inform innovative content strategies.

Generate creative livestream ideas, talking points, visual themes, engaging hooks, trending audio, and compelling calls-to-action tailored to each influencer’s style.

Ensure seamless integration of brand messaging and products into livestreams while preserving authenticity and engagement.

Collaborate with influencers and production teams to ensure cohesive, well-executed livestream content. Monitor viewer interactions in real time and recommend adjustments to boost audience engagement.

Fashion Nova – Vernon, CA

Influencer Marketing Project Coordinator

September 2022 August 2024

Promoted from Administrative Assistant to Project Coordinator in recognition of strong performance, attention to detail, and cross-functional collaboration.

Serve as a central administrative liaison between influencer marketing, logistics, and internal teams, managing calendars, bridging communication, and organizing department meetings.

Plan and execute team bonding events within budget, coordinating transportation, catering, and venue logistics.

Support E-commerce image strategy by gifting selected styles to influencers, managing outreach, contracts, negotiations, content and deal oversight, payments, and collaboration with Buying, E-commerce, and Uploading teams.

Coordinate agency campaigns by tracking bulk influencer content, managing orders, and maintaining spreadsheets to monitor progress and payments.

Manage influencer event logistics, vendor communication, guest lists, and on-brand experiences to foster engagement and brand alignment.

Oversee domestic and international influencer gifting deliveries with curated styling support.

Develop campaign briefs with internal teams, identifying influencers based on engagement, reach, and demographic alignment to meet campaign goals.

Handle full payment processing cycle for influencers, including invoice review, deliverable verification, and final approval to ensure accuracy and compliance.

Maintain ongoing administrative responsibilities from prior role, including calendar management, meeting coordination, influencer onboarding, spreadsheet oversight, team audits, and ADP time-off tracking.

Administrative Assistant

Managed executive calendars, scheduled meetings and calls, and prioritized conflicting obligations to ensure efficient use of time.

Provided comprehensive administrative support such as preparing documents, ordering supplies, monitoring inventory, and assisting with special projects.

Handled confidential information and sensitive correspondence with discretion, adhered to privacy policies and maintaining structured digital and physical filing systems.

Oversaw operational workflows by managing team and confidential spreadsheets, email correspondence, and campaign logs; conducted audits to ensure accuracy and compliance.

Distributed team updates and maintained internal communications to ensure alignment across departments. Managed influencer onboarding and data, including contact information, shipping details, social status, and contract terms.

Reviewed and approved influencer payments, conducted contract audits, tracked invoices, and ensured deliverables were met.

Coordinated travel itineraries for executives and influencers, including flights, hotels, ground transportation, reimbursements, and expense reconciliation.

Utilized tools like Coupa, GRIN, Creator IQ, Tribe, Ironclad, and Vendor Portal to support daily operations and streamline administrative processes.

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