Administrative Assistant Support

JACQUELINE AMARTI ~ **********.******@*****.*** 425-***-****

100% Remote (PST-EST) Available Immediately

ADMINISTRATIVE ASSISTANT

Experienced Remote Administrative Professional Scheduling Customer Support PROFESSIONAL SUMMARY

Detail-oriented and tech-savvy Administrative Assistant with 5+ years of experience supporting fast-paced teams and projects across IT, legal, and business operations. Skilled in managing calendars, handling professional correspondence, organizing digital records, and supporting virtual office functions. Demonstrated success in remote environments using Microsoft Office, Google Workspace, SharePoint, and Zoom. Adept at coordinating travel, preparing reports, and delivering top-tier virtual customer service. Recognized for communication, discretion, and self-motivation in independent work settings. CORE COMPETENCIES

• Calendar & Meeting Scheduling (Outlook, Google Calendar)

• Remote Office Administration & Communication

• Document & File Management (SharePoint, Drive)

• Travel & Itinerary Coordination

• Email Handling & Phone Correspondence

• Report & Presentation Preparation (Excel, PowerPoint)

• Zoom & Teams Virtual Meeting Support

• Digital Inventory & Event Coordination

• Customer and Client Service

• Workflow Tracking & Data Entry

PROFESSIONAL EXPERIENCE

S.O.C., Freelance Administrative Consultant—Remote, Dec 2023 – Present

Clients: UH Product & Services, Luxe, City Council Secretary, Valley Nurseries

• Manage executive calendars, virtual meeting invites, and travel planning across client accounts in temporary backfill positions.

PROFESSIONAL EXPERIENCE

S.O.C., Freelance Administrative Consultant—Remote, Dec 2023 – Present

Clients: UH Product & Services, Luxe, City Council Secretary, Valley Nurseries

• Prepare client-facing reports, maintain organized filing systems, and support remote documentation workflows.

• Handle email responses, inquiries, and follow-ups, ensuring timely resolution and professional communication.

• Organize and clean up inventory and record systems using Excel, Google Drive, and Smartsheet.

• Schedule reminders, track status logs, and update clients on project progress and task completion.

• Support digital event logistics, including training sessions and stakeholder webinars. Project Coordinator—Cisco Systems—Remote

Mar 2022 – Oct 2023

• Managed cross-functional meeting scheduling, calendar coordination, and remote logistics for global IT teams.

• Drafted email correspondence, status summaries, and PowerPoint reports for senior leaders.

• Maintained SharePoint folders, digital trackers, and documentation for security/compliance initiatives.

• Coordinated travel, QBR logistics, and remote planning events across multiple time zones.

• Acted as the central administrative contact for document version control and meeting preparation.

Project Coordinator—Broadcom—Remote

Mar 2020 – Feb 2022

• Handled executive calendar management, meeting documentation, and remote stakeholder coordination.

• Maintained digital documentation and action item logs using Excel, Jira, and internal systems.

• Supported remote vendor onboarding and compliance recordkeeping with legal and procurement teams.

• Communicated professionally with internal teams and third-party vendors through email and video conferencing.

PROFESSIONAL EXPERIENCE

Risk Management Assistant – Verizon (Contract) – Hybrid Nov 2019 – Mar 2020

• Conducted high-volume data entry, organizing 2,300+ digital contracts and compliance files.

• Supported administrative functions across procurement, legal, and IT teams via remote coordination.

• Summarized research findings and developed audit-ready documentation and compliance logs.

• Scheduled meetings and managed follow-up communications using Microsoft Outlook and Teams.

Project & Administrative Manager—Dell Technologies (Contract)—Remote Aug 2015 – Oct 2019

• Provided end-to-end admin support for IT infrastructure and vendor contract projects.

• Created and distributed project reports, meeting agendas, and milestone updates.

• Scheduled internal and cross-department meetings, tracked actions, and managed SharePoint file systems.

• Designed Excel dashboards and PowerPoint updates for procurement and executive teams.

• Standardized internal document templates and reporting tools across departments. Operations Administrator—Unisys—Onsite

May 2009 – Aug 2015

• Provided administrative oversight for supply chain, procurement, and business unit operations.

• Managed executive calendars, travel logistics, and meeting coordination.

• Interacted with suppliers, internal stakeholders, and leadership to resolve issues and maintain process flow.

• Created documentation guides, project dashboards, and inventory tracking spreadsheets.

• Supported digital record transitions and onboarding documentation post-acquisition. EDUCATION

Bachelor of Science in Business Administration—George Washington University

TECHNICAL SKILLS

• Administrative Tools: Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace

• Remote Communication: Zoom, Skype, MS Teams

• File Management: SharePoint, Smartsheet, Google Drive

• Other: Salesforce, Visio, Jira

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