Accounts Payable Administrative Assistant
Resume:
Teresa M. O’Hagan
Surfside Beach, SC 29575
******.*.******@*****.***
Assistant with experience managing business relations and special projects at the senior management level. Serve as a primary point of contact, and as a liaison, between management, clients and vendors. Maintain excellent written and oral communication skills, problem resolution abilities and high level of confidentiality. Education
05/1989 Gibbs School New York, NY
Associates Degree – Business Administration
Professional Experience
04/22 – 06/25 FTI Consulting Surfside Beach, SC
Consultant
- Worked on treasury team supporting various clients
- Worked with various bank facilities to process wire and ACH Transactions
- Utilized Yardi, MRI and Nexus systems for payments
- Participated in SOC regulation audits
11/20 – 10/21 Ferrara Management Group, Inc. Bedford, NY Assistant Property Manager
- Supported property management team on 10 properties in Westchester County
- Assisted with accounts receivable
- Answered company main line
- Customer service phone operator
06/19 – 11/20 PJS Electric, Inc. New Rochelle, NY
Project Administrator
- Maintained bid log for current projects
- Created and submitted AIA documentation
- Entered and processed invoices in the Vista system
- Verified expenses and costs for payment purposes
- Assisted with gathering of subcontractor payment forms and certified payrolls 05/06 – 06/19 SL Green Realty, Inc. New York, NY
Accounts Payable Specialist
Construction Administrator
- Corporate restructure eliminated construction portfolio
- Responsible for all accounts payable relevant to 29 buildings portfolio wide
- Verification of expenses and reconciliation of invoices and employee expense reports
- Record transactions
- Assisted when requested for audits and tax purposes
- Responsible for all correspondence, transmittals, purchase orders, invoices and payment applications.
- Sent out plans for bidding process
- Received, stamped, recorded and distributed as-built drawings and balance reports
- Assisted in pre and post construction meetings
- Maintained architectural project list with information regarding budgets and concepts
- Filing permit applications with local municipalities 10/04 – 05/06 Schimenti Construction Co., LLC Mt. Kisco, NY Accounts Payable/Administrative Assistant
- Utilized Microsoft Outlook
- Coded and entered subcontractor and material invoices into Timberline
- Process expense reports reflecting budget codes
- Maintained general liability and worker comp insurance for subcontractors 09/97 – 08/04 Oaktree Capital Management, LLC New York, NY Administrative Assistant
- Supported 5 managing directors, 1 senior vice president and staff of 3
- Performed daily research for reports and distribution to staff
- Organized domestic and international travel with detailed itineraries
- Planned and coordinated corporate luncheons, both on and off site
- Typed and edited quarterly client letters
01/92 - 09/97 Home Savings of America Melville, NY Administrative Assistant
- Supported regional appraisal managers for the northeast operations
- Scheduled daily appointment logs for property inspectors
- Downloaded and distributed appraisal reports
04/90 – 01/92 New York Cruise Lines, Inc. New York, NY Administrative Assistant
- Supported the Director of Administration and the Director of Safety and Security
- Supported the benefits manager and the World Yacht marine department
- Filed and maintained customer and employee accident reports
- Opened, maintained and closed workers compensation files 04/90 – 06/89 Grand Hyatt New York New York, NY
Secretary
- Supported the northeast regional director of human resources
- Maintained employee files
- Hiring of temporary personnel
Computer Skills
Microsoft Word; Excel; Outlook; Timberline; Yardi Enterprise; Yardi Voyager; Yardi Payscan; ProCore; Vista; MRI/Egnyte; Nexus and Bill.com
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