Administrative Coordinator Medical Center
Resume:
Mr. SHELDON M
Hanson, MA *****
********.*@*******.*** cell 617-***-****
EDUCATION Northeastern University, Boston, MA
Bachelor of Science in Business Administration in Management-2007 Dean’s List Associate in Science in Business Administration-2005 Dean’s List COMPUTER SKILLS
PC/MAC, Microsoft Word, Power Point, Outlook, Excel, Epic, Lotus Notes, Internet EXPERIENCE
Beth Israel Deaconess Medical Center, Boston, MA 2008-2025 Administrative Coordinator, Department of Emergency Medicine
• Assistant to the Chief Administrative Officer.
• Transcribe and type correspondence, forms and reports. Prepare documents requiring stylized formats and letter graphics using desktop publishing. Proofread and edit materials for grammar, punctuation and spelling.
• Schedule appointments and organize conference calls and meetings for a large number of participants. Maintain personal calendars for directors. Prepare travel arrangements as necessary.
• Maintain departmental files, records and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports.
• Communicate regularly with suppliers, other medical center employees and visitors. Interact with other staff to gather and disseminate information, maintaining confidentiality as appropriate.
• Perform routine clerical duties, such as opening and sorting mail, photocopying materials and sorting, collating and distributing documents.
• May assume task responsibilities in absence of Chief Administrative Officer. Facilitate problem solving, providing appropriate direction to others. Act as a department resource to others for information and training.
• Process check requisitions for travel reimbursements, honorarium, memberships and other purchases. Harvard Vanguard Medical Associates, Boston, MA 2006-2008 Medical Secretary I, Visual Services Department
• Schedule appointments for patients to optimize patient appointment availability, assists patients with referral processing and communication with other departments.
• Answer telephones following emergency and department protocols. Books same day appointments and/or relays messages to providers, as appropriate.
• Complete paperwork to obtain information from outside doctors, hospitals, and health or social service agencies.
• Assist with orienting new staff. Provides back-up coverage for other support staff when necessary.
• Assist with data collection activities for statistical reports or required studies; ensuring data is properly collected and accurate. Participates in special projects and ongoing programs unique to the department.
• Performs all job functions in compliance with applicable federal, state, local and company policies and procedures. Assists with other related clerical duties as assigned. Tufts New England Medical Center, Boston, MA 2004-2005 Unit Coordinator/Secretary, Neonatal Intensive Care Unit (April 04-Aug 05)
• Responsible for all administrative and secretarial functions of the unit
• Answered busy phones, greeted families, maintained departmental files,
• Entered confidential patient information into data base, scheduled tests and appointments
• Ordered office supplies, typed, created spreadsheets, Collected and recorded information on hospital and departmental databases
• interacted effectively with hospital chiefs of service, senior administration and other staff Float Unit Coordinator, Staffing Office (Oct 03-April 04) 2003-2004
• Provided support for units in need of secretarial coverage
• Transcribed physicians orders
• Scheduled appointments and tests, filed patient charts and paperwork
• Filed, answered busy multi-phone lines, entered, ordered supplies, faxed The Olive Group (Todd English’s the Olove Group Charlestown, MA 2000-2003 Receptionist/Administrative Assistant/Office Manager
• Administrative assistant to the Chief Financial Officer and Controller
• Organized the office, answered busy phones/screened all calls, ordered lunches
• Greeted customers, employees, clients and investors
• Served as the information liaison between the public and the corporate office
• Distributed and typed memos, sent faxes, mail/packages, invoices, filed confidential documents and contracts, ordered letter head, business cards and office supplies, entered data
• Maintained office equipment, made travel arrangements, created power point presentations and spread sheets, updated company directory
• Managed calendar, scheduled meetings and conference calls and provided general administrative support ACTIVITIES
Triveni School of Classical Indian Dance, Brookline, MA Volunteer Board Member – 2008-present
Student - 1996-Present
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