Executive Assistant Office Manager
Resume:
Alison Rucker
Executive Assistant
Austin, TX ***04
*************@*****.***
BACKGROUND
Over 17 years professional administrative experience across a range of industries including architectural, educational and medical. Balances the strong organizational skills needed in a fast-paced private sector workplace with the problem solving skills of a creative professional
EXPERIENCE
Austin Outdoor Design, Austin, TX - Executive Assistant/Office Manager 2018 - PRESENT
● Effectively coordinate critical $1.5M projects for top executives with high levels of confidentiality
● Manage daily schedule for executive partners and administer the office-wide calendar
● Direct client communication involves setting all meetings, creating design and construction contracts prior to submission and coordinating execution of contacts and amendments.
● Oversee HR processes for hiring and onboarding, including payroll, 401k enrollment, and distribution of keys and access cards for a 20+ person office
● Implemented and introduced new CRM (Insightly) and project management system (BuilderTrend) to streamline operations for design and construction processes as well as coordinated database management and transition (Dropbox to Google Workspace)
JTM Development, Austin, TX - Executive Assistant/Office Manager 2017 - 2018.
● Acted as client liaison and oversaw office communications for commercial real estate developer
● Supervised day-to-day office operations including scheduling and accounting
● Created photographic and design marketing materials for online corporate presence
Brave Space Design, Gainesville, FL - Executive Assistant/Product Designer 2013 - 2014
● Co-designed debut collection for a design firm creating handcrafted, sustainably-sourced jewelry pieces
● Facilitated jewelry line debut at the NY NOW Manhattan International retail trade show, leading to nationwide commercial distribution
● Created photographic and design marketing materials for corporate brand TranquilityWorks, Austin, TX - Administrative Director 2006 - 2016
● Directed administrative duties related to the operation of a retail massage enterprise, including coordinating schedules, professional correspondence, and scheduling client payments
● Supervised contract workers by conducting performance reviews, providing feedback, developing training programs, resolving issues, documenting data, and recommending termination or renewal.
EDUCATION
University of Georgia, Athens - BA in Studio Art, Spanish Minor August 2000 - May 2004
Presidential Scholar Award Recipient.
SKILLS
● Spanish: Fluent (can speak, understand, read, and write fluently).
● French: Semi-fluent (can speak, understand, and respond to basic conversations; can read and write at a basic level).
● Proficient in the use of Mac and Windows operating systems, as well as Google products and services.
● Highly skilled in using G-Suite, Slack, QuickBooks Online, Intuit products, Hubstaff, Fieldwire, Insightly, BuilderTrend, and the Adobe Suite. Able to communicate, manage finances, track time, collaborate on projects, and create and edit documents.
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