Office Manager Administrative Assistant
Resume:
KRISTIN A. MEDYNSKI
Email: ***************@*****.*** Phone: 586-***-****
PROFESSIONAL SUMMARY
Versatile and highly organized Administrative and Office Management professional with over 10 years of experience supporting cross-functional teams, managing office operations, and streamlining administrative processes. Known for excellent communication, discretion, adaptability, and a proactive approach to every challenge. Experienced in supporting executives, coordinating with vendors and clients, and overseeing all aspects of office administration.
PROFESSIONAL EXPERIENCE
Town of Fort Myers Beach — Permit Coordinator (Contract)
October 2024 – January 2025
- Processed rejection letters and managed document resubmissions.
- Handled contractor licensing and addressed customer inquiries.
- Supported permit processing team in a high-volume, fast-paced environment.
Pink Shell Resort — Administrative Assistant, Engineering Department
February 2024 – August 2024
- Managed daily administrative tasks for the engineering team.
- Ordered materials and allocated costs to appropriate accounts.
- Provided support to department directors, including documentation and billing.
Christopher Alan Homes — Purchasing Coordinator
April 2023 – July 2023
- Created and maintained purchase orders and vendor database.
- Managed pricing updates and rebate documentation.
- Supported vendor change requests for additional work or repairs.
Nu-Look Contracting — Office Manager
November 2016 – November 2022
- Oversaw office operations including estimating, invoicing, accounts payable/receivable using QuickBooks.
- Acted as the main point of contact for clients, vendors, and staff.
- Managed administrative processes to ensure smooth business operations.
K&F Electronics — Office Manager
October 2021 – July 2022
- Performed A/R, A/P, and invoicing using Sage (Peachtree).
- Managed HR functions including new hire onboarding and state reporting.
- Rewrote the company handbook and handled office supply ordering and vendor relations.
Producers Choice / Raymond James — Life Care Specialist
October 2013 – November 2016
- Processed life insurance applications and coordinated medical exams and records.
- Maintained communication with Financial Advisors throughout the policy process.
- Ensured timely policy delivery and compliance with administrative standards.
Abell Pest Control — Office Administrator
February 2012 – October 2013
- Scheduled daily routes for technicians and handled sales of pest control services.
- Processed daily invoices and assisted management with special projects.
- Set up new client accounts and maintained A/R records.
EDUCATION
William Beaumont Hospital – X-ray Program
1989 – 1990
Oakland Community College
Completed coursework in Medical Terminology and Anatomy & Physiology, 1988
SKILLS
- Microsoft Word, Excel, Outlook, Lotus Notes, AMS, FS Scan, Ebix, QuickBooks, Sage (Peachtree)
- Accounts Payable/Receivable, Invoicing, Estimating, Purchase Orders
- Vendor Relations & Customer Service
- Scheduling, Permit Processing, HR Onboarding
- Strong Communication & Interpersonal Skills
- Time Management, Multitasking, Confidentiality
- Proactive, Quick Learner, Team-Oriented
ACTIVITIES & INTERESTS
Passionate about travel and boating; active volunteer at [Club Name] assisting with food prep, event coordination, and maintenance. Regularly support Habitat for Humanity and enjoy art, puzzles, adult coloring books, and word searches during free time.
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