Accounts Payable, Date Entry

CARMEN H. WARREN 240-***-**** • carmen ******@***.*** 6958 Walker Mill Road, #A2, Capitol Heights, MD 20743

A results-oriented accountant with three decades of experience in both corporate and non-profit accounts payable and accounts receivable, in a wide variety of accounting systems. Able to quickly master new processes, procedures, and systems. Adept at building inter-departmental relationships and delivering exceptional service to both internal and external customers.

PROFESSIONAL EXPERIENCE

Edgewood Brookland Family Support Collaborative February 2023 - Present

•Receive, review, and process all incoming invoices, check requests, expense reports, Flex Funds, and Request for Funds.

•Distribute invoices for Departmental approval for processing and payment.

•Enter all invoices, check request, and flex Funds into the accounts payable system for payment.

•Ensure completed W9's is obtained for all non-employee compensation.

•Analyze vendor files and prepare 1099's for review and annual submission.

• Process ACH payments, print checks sand obtain appropriate signatures and coordinate timely mailing of checks.

•Maintain auditable fiscal records by monitoring and reviewing accounting and related system reports for accuracy and completeness

•Review all /transactions entered the automated accounting system to include vendor invoices, vendor payments, client payments, and employee expenses.

• Reconcile payable accounts monthly and quarterly to identify and report any discrepancies and make necessary corrections that ensure timely and accurate year end reporting.

•Monitor all requests for accurate detail and proper authorization to ensure adherence to policy.

•Maintain accurate paper and electronic records of all vendor contacts.

•Organize information in a clear and concise manner.

•Complete appropriate assessments in accordance with established agency and citywide practice standards.

•Document all efforts in accordance with established agency and citywide practice standards.

Security Vault Works

Sr. AP Specialist

April 2022 - November 2023

• Received, researched, and resolved a variety of Routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons or vendors.

•Monthly reconciliations of credit cards and gas cards resolve any discrepancies.

• Exported all approved invoices in the project management platform of The Vault Project Management Systems.

•Reconciled various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.

•Performed weekly check run with direction of the Controller.

•Inputted all OH invoices into Great Plains and validated and processed Employee Expense Reports. Worked with the Branch offices to resolve discrepancies, if any.

Stand Together

Accountant Ill -Arlington, VA

June 2013-April 2021

•Supported the development and accounts receivable functions of 16 non-profit organizations by processing checks and credit cards, categorizing contributions in Salesforce, generating tax receipt letters for donors via Conga, and reconciling contribution accounts.

•Tracked and reported to accounting management on employee receivables; processed employee receivables received via PayPal and Venmo

• Created Excel import files for bank statements, contributions, refunds, and employee receivables; submitted files for management review and imported to Sage intacct and Financial Edge once approved.

•Regularly updated Excel spreadsheets with current bank activity for over 50 bank accounts

Audited the accounts payable transactions entered Financial Edge for five staff accountants, resolved coding, documentation, and payment is (Jes, cut checks and handled rush check requests; validated vendors and added new vendors to Sage intact and Financial Edge

•Produced and maintained a detailed suite of Standard Operating Procedures for use in audit reporting and employee onboarding; trained three new employees in accounts receivable processed and procedures.

Americans for Prosperity

Accountant I -Arlington, VA

May 2012 - May 2013

• Processed and coded invoices and employee expense reports, audited all documentation to ensure compliance, cut checks.

•Reported on aged payables during month-end close.

Promontory Financial Group - subcontracted by Solomon Edwards Group Accounts Payable Specialist - Washington, DC

•Processed and coded consultant and employee expense reports in Mas900

•Reconciled corporate purchasing card (Amex and Platinum) accounts.

Grameen Foundation - subcontracted by Randstad Staffing Accounts Payable Specialist - Washington, DC

January 2012 -April 2012

November 2011 - January 2012

•Processed payment requests, in Great Plains using coding provided by the Controller.

•Audited and approved employee expense reports in Concur.

•Processed and recorded contributions, refund checks, and international wires

Red Bull - subcontracted by Helpmates Staffing August 2010- November 2010

Accounts Payable Specialist, Contractor - Santa Monica, CA

•Processed invoices and employee expense reports, in SAP, using coding provided by staff accountants.

SpaceX - subcontracted by Accountants International Accounts Payable Specialist, Contractor - Santa Monica, CA

February 2010 - May 2010

• Reported to management on aged payables and non-Purchase Order invoices and payments, in order to enhance visibility and inform decisions on streamlining the accounts payable process.

• Processed and coded invoices and employee expense reports, cut checks, and obtained all necessary documentation and configured vendor records in Solomon.

Glenmount Global Solutions

Accounts Payable Specialist - Irvine, CA

July 2008 -January 2010

• Processed and coded invoices and employee expense reports, cut checks, and obtained all necessary documentation and configured vendor records, in Solomon.

Rutland Tools

Accounts Payable Associate - Wittier, CA

•Performed 3-way matching and coded invoices in Oracle.

February 2007 - May 2008

•Maintained comprehensive record of vendor terms to ensure that vendors offering discounts were paid timely.

Ticketmaster, LLC

Accounts Payable Supervisor - Los Angeles, CA

March 2005-January 2007

•Supervised 12 staff accountants and customer service associates, provided direction in vendor call handling, implemented and performed regular performance reviews.

•In Concur, audited and approved employee expense reports, set-up new vendors, recorded wire transfers, and maintained A/P records storage.

•Approved and processed payment requests supplied by accounting staff and generated regular payables reports for management, via SAP.

CBRE - subcontracted by Helpmates Staffing September 2004 - February 2005

Accounts Payable Lead, Contactor- El Segundo, CA

• Approved and processed payment requests supplied by accounting staff, and obtained all necessary documentation and configured vendor records, in Peoplesoft.

Sony Pictures Entertainment July 1992 - September 2004

Accounts Payable Supervisor- Culver City, CA

• Discovered, investigated, and proved that a vendor had over-billed Sony by approximately $200,000.00, which Sony was then able to recover.

•Supervised 23 staff accountants and customer service associates, monitored staff productivity reports and scanning processes, adjusted work/low according to volume and productivity needs.

•Created a variety of payables reports for management, using Crystal Reports

•Processed and coded 150-200 invoices per day, cut checks, and configured vendor records in PeopleSoft.

•Audited payment vouchers and manual check requests performed monthly reviews and maintenance of records storage.

SOFTWARE KNOWLEDGE

The Vault, Sage lntacct, Salesforce, Conga, Concur, Stripe X, PayPal, Venmo, Financial Edge, People Soft A/P Application and PeopleSoft SQL, Crystal Reports, Oracle A/P Application, SAP A/P Application, Solomon A/P application, Visual Enterprise A/P application, Great Plains, MAS900, WMS, Microsoft Excel, and Word

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