Grants Manager Management Systems

MD MAHBUBUR RAHMAN KHAN

Ellicott City, MD *****, USA

+1-347-***-**** **********@*****.***;

CAREER SUMMARY

Experienced compliance and operations professional with over 18 years of expertise includes 13 years in donor-funded projects, with a specialization in USAID grants, subawards, procurement, and subrecipient monitoring. Proven record of ensuring regulatory compliance, managing grant lifecycles, and supporting effective program implementation. Adept in financial oversight, performance reporting, and partner capacity building.

I have worked in leading U.S.-based international development organizations for over 13 years since 2008, including Chemonics International, DAI Global LLC, Tetra Tech, and Management Systems International. I also worked with the German Corporation for International Cooperation (GIZ) for 2 years.

Permanent resident (Green Card Holder) and lawfully authorized to work in the U.S. Looking for roles in grants, compliance, procurement, and program operations.

CORE COMPETENCIES

USAID Rules & Regulations

Subrecipient Monitoring & Partner Vetting

Grants & Subaward Lifecycle Management

Regulatory Compliance (ADS, CFR, FAR, etc.)

Procurement Compliance & Operations

Budget Management & Cost Reasonableness

Program Reporting & Documentation

Internal Controls & Financial Oversight

Training & Capacity Building of Partners

Proposal Review & Risk Assessment

Cross-functional Coordination & Compliance Audits

Advanced MS Office Egnyte OneDrive Google Drive QuickBooks

PROFESSIONAL EXPERIENCE

Grants Manager

DAI Global LLC (https://www.dai.com/) – USAID’s One Health Activity – Dhaka, Bangladesh Jul 2024 – Mar 2025 (9 months)

Led the sub-award partner selection process, from issuing solicitations (RFA’s and RFP’s) to awarding subawards.

Oversaw sub-grants agreements and ensured the sub-grantee activities are aligned with the donor regulations and program objectives, reviewed milestones and deliverables, payment disbursement.

Led the project grants team in managing sub-agreements lifecycles, compliance documentation, and partner coordination.

Review proposed budget and financial proposals from the applicants for analysis of allocability, allowability and reasonability of proposals.

Contributed to developing the project grants manual, various forms, and templates.

Grants Specialist

Tetra Tech ESI (https://www.tetratech.com/) – USAID’s BADGE Activity – Dhaka, Bangladesh Oct 2021 – Jul 2024 (2 yrs 10 months)

Managed innovation and grant funds across subrecipients; coordinated evaluation and selection of applications and secured timely approvals by the donor, awarding grant agreements.

Developing and soliciting RFA’s in coordination with the project technical team for grants applications.

Developing Scope of Works and RFPs in coordination with the project technical team for solicitating proposals for sub-contracts.

Oversaw subawards (grants and sub-contracts) and ensured subaward activities are aligned with the donor regulations and program objectives, field visits, reviewed milestones and deliverables, payment disbursement, budget status and partner performance reporting, and close-outs of agreements upon successful implementation.

Review proposed budget and financial proposals from the applicants for analysis of allocability, allowability and reasonability of proposals.

Performed subrecipient due diligence, partner risk assessments, and site visits.

Facilitated training sessions for grantees on USAID rules and regulations and internal controls.

Contributed to developing the project grants manual, various forms, and templates.

Grants Specialist

Management Systems International (https://www.msiworldwide.com/) – USAID’s OBIRODH Activity – Dhaka, Bangladesh Nov 2017 – Jun 2020 (2 years 8 months)

Managed grant funds across subrecipients; secured timely approvals, drafting and awarding grant agreements.

Oversaw subawards and ensured grant activities aligned with the donor regulations and program objectives, reviewed milestones and deliverables, field visits, payment disbursement, budget status and partner performance reporting, and close-outs of agreements upon successful implementation.

Developing and soliciting RFA’s in coordination with the project technical team for grants applications.

Managed compliance and financial reporting, budget review, cost analysis for a diverse portfolio of grantees.

Performed subrecipient due diligence, partner risk assessments, and site visits.

Facilitated training sessions for grantees on USAID rules and internal controls.

Contributed to developing the project grants manual, various forms, and templates.

Contracts & Grants Coordination Specialist

DAI Global LLC (https://www.dai.com/) – USAID’s Agricultural Value Chains Activity – Dhaka, Bangladesh Aug 2016 – Oct 2017 (1 year 3 months)

Coordinated solicitation of RFP’s and RFA’s, partner evaluation, selection and approval process.

Coordinated post-award monitoring grants and sub-contracts, deliverables review, and disbursements to the grantees and subcontractors.

Coordinated with internal technical team to drafting scope of works, drafting Annual Program Statement and RFP’s.

Partner management, performance monitoring, field visits, partner financial compliance overview and improvement.

Review proposed budget and financial proposals from the applicants for analysis of allocability, allowability and reasonability of proposals.

Office Coordinator

DAI Global LLC (https://www.dai.com/) – USAID’s Agricultural Value Chains Activity – Dhaka, Bangladesh Nov 2013 – Jul 2016 (2 years 9 months)

Managed overall office operations, including supervision of support staff and logistics coordination, air ticketing and travel arrangements.

Coordinated organizing meetings, training, and workshops, ensuring effective planning and execution

Led procurement of goods and services in compliance with organizational and donor policies.

Office Coordinator

GIZ Bangladesh (https://www.giz.de/en/html/index.html) – Priority Area Health, Dhaka, Bangladesh Aug 2011 – Jul 2013 (2 years)

Independently managed all administrative functions across three GIZ health project offices, including procurement, contracts, HR, and logistics

Led and supervised the operations teams, ensuring efficient project support and compliance with GIZ policies

Oversaw travel, accommodation, visa processing, and customs clearance for international and national staff

Managed project assets, inventories, and implemented safety, security, and crisis management protocols.

Senior Grants Associate

Chemonics International (https://www.chemonics.com/) – USAID’s Smiling Sun Franchise Program – Dhaka, Bangladesh Feb 2008 – Jul 2011 (3 years 6 months)

Reviewed grantee financial reports, vouchers, bank statements, and reconciliations to ensure accuracy and compliance

Supported budget monitoring, fund flow tracking, and preparation of fund disbursement requisitions

Conducted site visits and assisted in the financial reconciliation and reporting for 320 clinics and 27 partner NGOs

Assisted in the full grants lifecycle, including solicitation, selection, award, implementation, monitoring, and close-out.

Executive, Accounts & Admin

Apsis – Dhaka, Bangladesh Jul 2004 – Jan 2008 (3 years 7 months)

Managed day-to-day finance operations, including invoice preparation, vendor payments, payroll processing, and bank reconciliations

Maintained accurate financial records using QuickBooks, ensuring timely entry of all transactions and proper document filing

Prepared client invoices and monitored receivables, supporting smooth cash flow and financial reporting

Oversaw the procurement of office supplies and handled general administrative and logistics support for smooth office operations.

EDUCATION

Master of Business Administration (MBA), Marketing

Stamford University Bangladesh 2005–2006 CGPA: 3.4 / 4.0

Bachelor of Commerce (Honors), Management

National University, Bangladesh 1999–2002 Result: 41%

LANGUAGES

Bengali: Native

English: Intermediate (B2)

ADDITIONAL INFORMATION

Permanent resident and lawfully authorized to work in the United States.

Open to remote and U.S.-based opportunities in grants, compliance, program support and operations.

Contact this candidate