Executive Assistant Administrative Support

Sherri A. Kaleta

**** ****** **** *** 585-***-****

Wildwood, FL 34785 ************@*****.***

Professional Summary

Executive Administrative Assistant with an extensive background in a variety of administrative responsibilities. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Committed and passionate with a focus on professionalism and confidentiality. Dedicated and versatile with proven organizational skills and thorough knowledge of corporate policies and procedures.

Professional Experience

Geneseo Central School District 2020 - Present

Executive Assistant to the Superintendent and District Clerk to Board of Education

Administrative Support

Provided high-level executive support to the Superintendent, managing daily schedules, appointments, and travel arrangements.

Prepared and edited correspondence, reports, presentations, and other documents for the Superintendent and Board of Education.

Maintained strict confidentiality while handling sensitive information related to school district operations and personnel matters.

Board of Education Support

Served as District Clerk to the Board of Education, managing meeting logistics, including scheduling, agenda preparation, and distribution of meeting materials.

Recorded, transcribed, and maintained official minutes of Board of Education meetings, ensuring compliance with state and district regulations.

Coordinated communication between the Superintendent, Board of Education, and other stakeholders.

Compliance and Record Management

Ensured adherence to Open Meetings Law, Freedom of Information Law (FOIL), and other relevant state and federal regulations.

Maintained accurate and accessible records of Board of Education policies, resolutions, and decisions.

Managed legal documentation, including contracts, policies, and annual notices, ensuring accuracy and compliance.

Communication and Public Relations

Acted as a liaison between the Superintendent’s Office and staff, parents, community members, and external stakeholders.

Responded promptly and professionally to inquiries and correspondence on behalf of the Superintendent.

Assisted in drafting press releases, newsletters, and public communications to support district transparency and engagement.

Event Coordination

Planned and coordinated district-wide events, including ceremonies, workshops, and community engagement forums.

Organized logistics for Superintendent’s meetings, ensuring smooth execution and follow-up.

Budget and Financial Oversight

Assisted in budget preparation and monitoring for the Superintendent’s Office and Board of Education.

Processed invoices, purchase orders, and reimbursement requests in compliance with district policies.

Technology and Systems

Utilized office management systems and software to streamline workflows and improve efficiency.

Trained staff and Board members on using digital tools and platforms for meetings and document management.

Sherri A. Kaleta Page 2

Professional Experience (continued)

Five Star Bank 2006 – 2020

AVP, Events & Promotions Manager

Plan annual corporate employee recognition event for over 750 employees across 12 counties

Manage annual budget of $80,000 for Corporate employee event

Coordinate annual Major Sponsor events (i.e. Lilac Festival, Party in the Park, Canalside Buffalo, PGA/Senior PGA)

Design Social Media content and oversee scheduling

Manage annual budget of $250,000 for donations and sponsorships for the Retail Branches

Manage annual budget of $175,000 for promotional products purchases and inventory

Manage annual budget of $200,000 for branch merchandising program to ensure current collateral is in place

Ensure sales and retail staff members are prepared for events and seminars

Built lasting relationships with customers based on integrity and respect

AVP, Advertising & Communications Manager

Opened four new Financial Solution Centers and coordinated grand opening events for each location

Managed Public Relations activities including creating press releases, legal notices, and handling complaints

Collaborated with ad agency regarding digital, outdoor, radio/TV and print media

Designed and developed ads, flyers, brochures, and signage utilizing InDesign, Photoshop, and Publisher

Coordinated product campaigns with Product Managers in preparation for successful implementation

Responsible for communicating marketing campaigns to sales and retail staff

Accountable for Community Room reservations including contract preparation, entry code execution, and calendar maintenance

Managed Website to ensure accurate and timely information was available for customers

Senior Executive Administrative Assistant

Executive Support: Delivered comprehensive administrative support to the CEO of the bank, ensuring seamless daily operations and enabling strategic focus on organizational goals.

Board Liaison: Effectively served as the assistant to the Chairman of the Board and the Board of Directors, facilitating communication, meeting logistics, and the execution of key initiatives.

Process Implementation: Spearheaded the successful implementation of an online Director and Management Board packet program, streamlining access to critical materials and improving workflow efficiency.

Confidentiality Management: Exercised utmost discretion in handling sensitive and confidential information for the Executive Leadership Team, maintaining trust and integrity at all times.

Schedule Management: Skillfully coordinated complex schedules for the CEO and Board of Directors, ensuring alignment with organizational priorities and time-sensitive commitments.

Travel Coordination: Orchestrated intricate travel arrangements for the CEO, Board of Directors, and Senior Management, optimizing itineraries and minimizing disruptions.

Team Leadership: Directed and managed a team of five Administrative Assistants across the bank’s footprint, fostering a collaborative environment and ensuring high performance.

Task Delegation: Effectively prioritized and delegated assignments to the administrative team, balancing workload distribution and meeting critical deadlines.

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Professional Experience (continued)

Executive Administrative Assistant (2003-2009)

Executive Support: Delivered exceptional administrative assistance to the Chief of Community Banking, facilitating efficient daily operations and supporting strategic objectives.

Confidential Information Management: Safeguarded sensitive and proprietary information for the Executive Leadership Team, ensuring compliance with confidentiality protocols and fostering trust at the highest levels of the organization.

Schedule Management: Oversaw and maintained the complex calendars of the Chief of Community Banking, CEO, and Board of Directors, optimizing time management and ensuring alignment with organizational priorities.

Travel Coordination: Planned and executed detailed travel arrangements for the Chief of Community Banking, streamlining itineraries to support seamless transitions between engagements. Policy and Procedure Development: Played a pivotal role in coordinating and implementing a company-wide policy and procedure program, enhancing operational consistency and compliance across all departments.

Customer Relationship Building: Cultivated strong, trust-based relationships with customers by consistently demonstrating integrity, professionalism, and respect, positively impacting customer loyalty and satisfaction.

Six Flags Darien lake, Darien Center NY 2003 – 2006

Administrative Assistant

Provided administrative support for the General Manager

Handled confidential information

Compiled and distributed weekly reports for Directors and Officers

Coordinated travel arrangements for all employees

Managed Records Retention Program

Administered Season Pass products

Created and recorded enterprise-wide phone scripts

Managed two full time receptionists

The McGuire Group, Buffalo, NY 2001 - 2003

Administrative Assistant

Provided administrative support for the VP of Health Care Services

Responsible for company’s Policy and Procedure website

Created and implemented care plan document for use throughout the organization

Coordinated, logged, and submitted quarterly resident data to NYS regulatory establishment for monetary reimbursement

Collaborated with all department leaders for tracking and documenting vital company information.

Ferraris Medical, Holland, NY 1995 - 2001

Executive Assistant

Provided administrative support for the President

Governed confidential information for the Executive Leadership Team

Coordinated international travel arrangements for the President

Planned annual Executive Leadership Team retreat for 10 Domestic and International Company Presidents

Managed Tradeshow events

Receptionist/Customer Service

First Impression Director for United States facility

Managed the medical equipment repairs process

Collaborated with Repair Technician to meet quality assurance guidelines

Maintain accurate records of repair and warranty claims for proper invoicing

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Education

ABA School of Bank Marketing

Bryant & Stratton – Associate’s Degree, Secretarial Science

Software Skills

Microsoft Suite of products

Word

Excel

PowerPoint

Outlook

InDesign

Photoshop

Publisher

Gremlin Social Media

Buffer Social Media

Bright Sign /Bright Author

Skype Meetings

Zoom Meetings

SharePoint

ShareFile

Thrillshare

Hootsuite

Canva

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