Accounts Payable Quality Control
Resume:
Pamela Pearce
Jacksonville, FL *****
****************@*****.***
Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Accounts Payable Analyst
Ashton Carter - Baker Distribution-Jacksonville, FL March 2022 to December 2024
3 way match with PO, key in credits, special assignment in a new department to help get invoice payments under control, PO lookup. Receiver lookup. Verification of payment or duplicate invoice, working close with EDI program verifying invoicing pricing and quality control. Correcting received items received incorrectly. Rekeying to correct receivers. Contacting vendors for corrected copies of invoices or credits for non received items that were are billed. Handled special payment projects given by manager before a check run.
Accounting Specialist
Compunnell/WestRock-Jacksonville, FL
November 2021 to March 2022
Billed clients for recycle material, got material transported to clients all over the US, help run the CAT scales for trucks coming in to drop off recycle material and those picking up material to be trucked across country. Assisted office manager in daily sales orders of recycled material. Would bill out approximately 100 to 250 invoices daily
Accounts Payable Specialist
Robert Half - WestRock-Jacksonville, FL
September 2021 to November 2021
Doing three way PO matching of invoices for payment processing Title Clerk
ICX - Triad Financials-Jacksonville, FL
June 2021 to September 2021
Input title information into system
Administration assistant
Accounts Receivable Specialist
ICX -- ECOCO LLC
April 2021 to June 2021
Assisted in getting accounting department setup for new company. Assisted with accounts received getting system setup
Accounts Payable Specialist
ICX Group - The Parts House-Jacksonville, FL
February 2021 to April 2021
Three point match for invoices
Contact vendors for credits or invoice duplicates
If discrepancies in receiver from warehouse to invoice contact warehouse to do a shelf count on certain parts or provide shortage of product for credit
Verify with buyers if discrepancies on pricing
Verify PO numbers to receiver of parts
Administrative Specialist
Rhino Medical/Covid vaccine center-Jacksonville, FL January 2021 to February 2021
doing all data entry of all records of individuals receiving the shot to turn into the State of Florida Shot data base, assisted with quality control, worked with medical team as need to prepare for the days vaccinations, and any thing else that maybe needed to keep they system running with not error Research Analyst
LanceSoft Staffing (Allstate Benefits)-Jacksonville, FL January 2019 to October 2020
My daily duties were to research insurance policies for discrepancies for policy holder as they sent in request of information. Some of the request from policy holders would be overpayments, why policy is cancelled, cancel policy and check for any overpayments, advisement of death of policy holder, claims questions, if there were overpayment verify amount due for a refund back to policy holder, whether it be the individual or the employer, place back on payroll, remove from payroll to self-pay, request audit information for policies, request a check to be cut for a refund, send information or letter to policy holder or employer advising of information needed to reinstate a policy, send policy holder or employer a copy of the policy audits advising if there are payments needed to catch policy current or advising of overpayment due, faxing or emailing information to policy holder or employer requesting additional information or advising if policy was approved or why a claim was denied, advised senior management if a policy holder or employer was requesting an answer back via phone call. Administrative Assistant II
Noor Staffing Group/Pepsico Inc-Jacksonville, FL
October 2019 to February 2020
Greeting incoming guest and directed to the area they needed to go after contacting the department manager of their arrival
Filed all out standing invoices
opened all money bags brought in from drivers from day before checking for all checks that needed to be deposited matching paperwork to outstanding invoice for deliveries for all discrepancies in payment amount against invoices, made deposited into back via electronic deposit system, put in all discrepancies in for adjustments in creating new invoices, dealt with 25 drivers and the invoice bags for money to be deposited or sending out new invoices, to advising drivers supervisors of any all discrepancies with either a check not being correct to a missing check for product that has been delivered. answered all incoming phone calls directing them to correct department, etc as needed Server
Waffle House-Jacksonville, FL
March 2018 to September 2019
My daily duties was to setup tables, take orders from guest, prepare drinks deliver them, deliver food to tables as food was prepared, made sure guest were satisfied with food refilled drinks, cleaned up afterward guest left, assist in preparing food, cashiered guest out, took to go orders via phone order or walk-in, made sure orders were prepared and set to be picked up by guest, made sure store stayed clean by sweeping, mopping, scrubbing walls, counters, booths, windows, bathrooms, condiments and supplies were refilled, restocked items as needed, cleaned and washed dishes after each guest was finished, cleaned and sanitized all soda machines, fresh juice machines, coffee pots, dishes, coolers, etc. Full Charge Accounts payable/receivable/collections full charge accounts payable/receivable/collections R&D Landscape and Irrigation-Jacksonville, FL
January 2018 to March 2018
My daily duties were to input and create invoices to new and current customers for work done; collected on current and outstanding invoices; entered payments received and made sure payments were credited to correct accounts; dealt with clients, vendors, and potential clients via phone calls by making appointments for various management to contact to give estimates for work request; verified equipment ordered for equipment or irrigation parts before putting in for invoice payments, verified timecards before applying time for payroll.
Administrative Assistant
ISGF (CSX)-Jacksonville, FL
November 2017 to December 2017
Assisted director over technology department at CSX, entered invoices for payment, ordered supplies as needed for several floors and departments, maintained calendar for all conference rooms, did various projects for director, helped create library for technology departments and maintained checking out if books also collected books to go in library, setup conference rooms for director as needed for director, etc. Administrative Assistant
Capital One Staffing (Florida Blue)-Ponte Vedra Beach, FL September 2017 to November 2017
Worked with a variety of departments and underwriters, opening the email that arrived for the various department to determine who which department the email was for and which advisor/underwriters would need to handle that specific email. I would open anywhere from 500 to 1000 emails daily rotating the emails being delivered to the various departments and then the underwriter needed to handle the question or request.
Senior Member Service Specialist
Summer Bay Resorts-Clermont, FL
January 2015 to July 2017
Effectively managed a high-volume of inbound and outbound customer calls. Addressed and resolved customer product complaints empathetically and professionally. Gathered and verified all required customer information for tracking purposes. Referred unresolved customer grievances to designated departments for further investigation. Managed high call volume with tact and professionalism. Took annual membership dues, called various owners to collect payments of dues. Advised and trained new owners on how to use their timeshare product as sales sold them packages. Advised owners that no longer wanted their timeshare as to how to get rid of the product. Advised that they could not just call and give the product back to get out of annual dues or monthly payment of product they purchased advising that they signed a contract just as they do with a home or car purchase. Helped owners to transfer ownership to friends or family members. ect Accounting Clerk/Full Charge Bookkeeper
Contemporary Staffing Solutions-Jacksonville, FL
July 2006 to January 2014
Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions. Review all expense reports for accuracy and proper expense disclosure. Coded and entered at least 200 invoices each day into the in-house accounting software. Researched and resolved accounts payable discrepancies.
Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
Accounting Clerk
Randstad Professional Office & Administration-Jacksonville, FL July 2005 to December 2013
Monitored payments due from clients and promptly contacted clients with past due payments. Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
Monitored payments due from clients and promptly contacted clients with past due payments. Balanced monthly general ledger accounts to accurately record cost and month end accruals. Coded and entered at least 150-200 invoices each day into the in-house accounting software. Reconciled vendor statements and handled payment complaints or discrepancies. Reviewed all expense reports for accuracy and proper expense disclosure. Data Entry Clerk & Account Reconciliation
Kelly Services, Inc-Jacksonville, FL
July 2007 to December 2012
Entered numerical data into databases in a timely and accurate manner. Obtained scanned records and uploaded them into the database.
Organized forms, made photocopies, filed records and prepared correspondence and reports. Compiled quarterly budget reports, financial spreadsheets and organizational charts to improve office organization. Assisted with receptionist duties, file organization and research and development. Intermodal Accounts payable
Order verification/dispatcher
Contemporary Staffing/Crowley-Jacksonville, FL
November 2009 to October 2010
Jacksonville, FL November 2009 to October 2010
Gathered, logged and monitored all shipping data.
Took corrective action in the case of accidents and delays to minimize extra expenses. Assigned shipments to carriers in the centralized database. Communicated with dispatchers, warehouses and customers regarding outgoing orders. Updated the database with changes in carrier status.
E-mailed suppliers, carriers and customers with shipping updates. Order Processor/Assistant office Manager
IKON Office Solutions/Ricoh USA-Jacksonville, FL
July 2000 to July 2001
Handled daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping problems. ran credit scoring for potential customers as needed as well as got the financing as needed to purchase equipment.
Recommended, selected and helped locate and obtain out-of-stock product based on customer requests. Effectively communicated with and supported sales, marketing and administrative teams on a daily basis. Communicated with vendors regarding back order availability, future inventory and special orders. Earned management trust by serving as key holder, responsibly opening and closing store. Answered an average of 75-150 calls per day by addressing customer inquiries, solving problems and providing new product information.
Accounting Clerk
GATX /APL Logistics-Jacksonville, FL
November 1995 to July 2001
Researched and resolved accounts payable discrepancies. Maintained 99% accuracy in calculating discounts, interest and commissions. Posted receipts to appropriate general ledger accounts.
Monitored payments due from clients and promptly contacted clients with past due payments. Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
Balanced monthly general ledger accounts to accurately record cost and month end accruals. Coded and entered at least 100-200 invoices each day into the in-house accounting software. Reconciled vendor statements and handled payment complaints or discrepancies. Created daily and weekly cash reports for accounting management. Reviewed all expense reports for accuracy and proper expense disclosure. Reviewed all expense reports for accuracy and proper expense disclosure.
Education
High School Diploma
Sr. High School - Hastings, FL
1979
Skills
• Journal Entries
• Financial Analysis
• Accounting
• Great Plains (3 years)
• IntellaCheif (4 years)
• Balance sheet reconciliation
• GAAP
• Account reconciliation
• Quality control
• Financial Statement Preparation
• Lawson (7 years)
• QuickBooks
• Underwriting
• Accounting software
• Accounts payable
• Microsoft Word
• General Ledger Reconciliation
• Sage
• Bookkeeping
• Walker (2 years)
• Microsoft Access
• Cash handling
• JD Edwards (10+ years)
• General Ledger Accounting
• Accounts receivable
• EDI
• Microsoft Outlook
• SAP
• Office management
• Mincron (4 years)
• Office Management
• Account Reconciliation, Accounts Payable/Receivable, Coding, Invoicing, Bank Reconciliation, Research Analyst, Customer Service, CollectionsAccounts payable specialist Strong in MS Access and ExcelExpertise in invoice and payment transactions Superior attention to detail Account reconciliationInvoice coding familiarityExpert in GAAP and statutory reporting, administrative assistant (5 years)
• Research & Development
• Microsoft Office
• Research
• Financial analysis
• Customer service
• General ledger accounting
• General ledger reconciliation
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