Project Management Administrative Assistant

CAREER OBJECTIVE

Detail-oriented and proactive administrative and project coordination professional with an MBA in Project Management and over 10 years of experience supporting senior leadership across pharmaceutical, healthcare, and corporate environments. Adept at stakeholder engagement, financial tracking, and process improvement. Recognized for strong interpersonal skills, organizational agility, and an unwavering commitment to confidentiality and excellence. EDUCATION

MBA in Business Administration / Project Management Capella University, St. Paul, MN

BS in Workforce Education and Development

Southern Illinois University, Carbondale, IL

CORE COMPETENCIES

● Project Coordinating & Planning

● Executive Administrative Support

● Global Calendar & Travel Management

● Stakeholder Engagement & Communication

● Financial Tracking & Expense Reporting

● Event & Meeting Planning

● Cross-Functional Collaboration

● Compliance & Confidentiality

● Process Improvement

● Microsoft Office Suite SharePoint Asana Concur RELEVANT EXPERIENCE

Administrative Assistant – Oncology AbbVie Apr 2014 – Jan 2020

● Provided high-level administrative support to seven Medical Directors, including international and domestic calendar and travel coordination.

● Managed complex schedules, travel logistics, and global time zone coordination.

● Processed expense reports and monitored department budgets for accuracy and compliance.

● Led event planning for departmental meetings, workshops, and global conferences.

● Maintained confidential files, managed communications, and served as liaison between internal stakeholders and external partners. Clinical Education Coordinator Vyaire Medical Jan 2020 – Nov 2020

● Planned and executed training programs, collaborating with cross-functional departments and external vendors.

● Developed digital documentation processes and streamlined coordination of logistics for educational events.

● Took meeting minutes, tracked deliverables, and ensured compliance with timelines and corporate standards. Administrative Assistant – Pharmacy Solutions Team AbbVie (Randstad) Mar 2021 – Nov 2021

● Supported scheduling, internal communications, and document management for a dynamic project-focused department.

● Handled day-to-day correspondence, supported internal processes, and ensured timely completion of departmental deliverables. Marketing Specialist AbbVie (HireGenics) Apr 2022 – Dec 2022

● Implemented Asana for project tracking and team coordination across high-visibility email marketing projects.

● Scheduled project status meetings and collaborated with stakeholders to ensure alignment and transparency.

● Managed document formatting, communications, and compliance tracking. *********@*****.*** 847-***-**** linkedin.com/in/antoinetteslater GPD Engineering Drawing Assistant UCC (Advanced Resources) Oct 2024 - Feb 2025 Managed engineering documents, ensuring consistency and quality compliance. Supported SharePoint site maintenance and records management. Receptionist UCC (Advanced Resources) Feb 2024 - June 2024 Provided front-desk support and internal communication facilitation. ENDORSEMENTS

Director of Recruitment & Key Accounts:

“Antoinette is meticulous, professional, and knowledgeable... She manages tasks and stakeholder relationships with excellence, creating a productive environment that ensures timely completion of deliverables.” Vice President, Quality Continuous Improvement:

“She is engaging, personable, and an excellent communicator… Creativity, coordination, and detailed execution are her strengths.”

*********@*****.*** 847-***-**** linkedin.com/in/antoinetteslater

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