Executive Assistant Property Management
Resume:
Edlin Fernandez
Jacksonville, FL *****
*****.***@*****.***
Professional Summary
Proactive Executive Assistant with experience in HR and Property Management. I seek opportunities to expand my skills and contribute to the success of my company. I take on complex tasks for executives, innovating solutions and executing them with minimal guidance. My strengths include conflict resolution, employee training, time management, coaching and mentoring, financial acumen, high emotional intelligence, organizational skills, negotiation and relationship building, effective communication, editing and proofreading, proficiency in office software, time and attendance software, performance management, recruitment, bilingual in Spanish and English, and adaptability. Gap in resume for the year of 2024 is due to taking a year off to care for a sick family member. During this time, I learned new skills such as stress management, and financial administration. I was able to strengthen skills such as problem-solving, patience, empathy, and time management. Work Experience
Executive Assistant/HR Ops
Jacksonville Center for Clinical Research-Jacksonville, FL July 2023 to January 2024
Temp Position
Complete a broad variety of administrative tasks for the Executive including;
• Manage active calendar of appointments, lectures, appearances, podcasts, depositions, legal matters, seminars, conferences, staff meetings, and more.
• Assist with preparation of presentations and reports using PowerPoint and Excel.
• Arrange complex travel plans, itineraries, agendas, flights, rental cars, and check ins.
• Assist in regulatory and training for nurses and staff in the research clinic.
• Complete expense reports, prepare and send invoices, reports, memos, letters, financial statements, and correspondences.
• Research and follow up on issues and concerns addressed to the Executive.
• HR duties as assigned, screening resumes, calling applicants to schedule interviews, background checks and employment eligibility.
Bookkeeper/Office Manager
Temp position-Jacksonville, FL
January 2023 to April 2023
Temp position
• Responsible for recording and maintaining business financial transactions, such as purchases, expenses, sales revenue, invoices, and payments.
• Responsible for property management duties, such as leasing commercial properties, collecting and posting payments, arranging maintenance repairs, paying vendors, and sending letters to tenants. Executive Assistant and HR Assistant
Community Tax, LLC-Jacksonville, FL
January 2022 to October 2022
• Maintain digital and electronic records of all employees (past and present).
• Process payroll for employees using paylocity and ADP.
• Assist HR managers with recruiting, record maintenance, payroll processing, and provide clerical support to all employees.
• Conduct orientations for new staff hires.
• Recruiting, screening resumes, scheduling interviews.
• Monitor employee performance and provide feedback to ensure alignment with company procedures and encourage employee engagement.
• Complete onboarding and orientation for new hires.
• Manage invoices from vendors for all offices in Florida, Chicago, California, and Puerto Rico.
• Assist in investigations of employee complaints and issues.
• Organize and execute ongoing in-office hospitality.
• Prepare meeting agendas, materials, and briefings to ensure the VPs are well-prepared for meetings and presentations.
• Arrange travel itineraries, accommodations, and transportation for staff members and VPs.
• Order and maintain supplies, arrange for equipment maintenance, and keep office organized.
• Help IT set up work stations in office and send out equipment to remote workers. Community Manager/People Operations
Wellington Advisors-Jacksonville, FL
February 2019 to January 2020
• Ensure smooth running of community in fast paced environment by overseeing all operations including maintenance, capital improvements, lease administration, budgeting, reporting, collections, evictions, marketing, expense control, compliance, etc.
• Draft job posts by creating title, providing an engaging job summary, describing responsibilities, qualifications and skills.
• Review resumes and schedule interviews.
• Maintain employee files and records.
• Market and lease vacant units to maintain no less than a 94% occupancy rate.
• Prepare listings, take photographs, host open houses, execute lease agreements.
• Source and select contractors to perform necessary repairs.
• Manage delinquency and collections.
• Point of contact for investors and owners, always remain available after hours. Property Accountant/Manager for Residential and Commercial Somari Management-Jacksonville, FL
January 2015 to January 2019
• Maintaining property rentals, marketing and filling vacancies, screening prospective tenants, enforcing leases.
• Review and approve tenant credit memos, non-recurring tenant billings and questionable cash receipts.
• Create financial reports, analyze variance reports, posting and reconciling journal entries, assisting in the review of annual budgets to forecast expenses and revenue.
• Design business plans for assigned properties that suit customers’ needs.
• Inspect and arrange maintenance work to meet standards and be in compliance.
• Maintain a positive, productive relationship with tenants.
• Negotiate lease/contracts with contractors in a timely and reliable manner.
• Advertise and market vacant spaces to attract tenants.
• Collect receivable accounts and handle operating expenses.
• Create budgets with owners and regionals.
• Organize and host events for residents and employees. Skills
• Tax Experience
• Yardi
• Leadership
• LIHTC
• Microsoft Outlook
• Schedule management
• Compliance management
• Fair Housing regulations
• Accounting
• Communication skills
• Accounts Receivable
• Time management
• Section 8
• Microsoft Powerpoint
• Employee orientation
• Google Docs
• SharePoint
• Organizational skills
• Office Management
• Property management
• Interviewing
• Payroll
• Budgeting
• Employee relations
• Management
• Attention to detail
• Clerical experience
• Employee retention
• General Ledger Accounting
• Calendar Management
• QuickBooks
• Accounts Payable
• Executive administrative support
• Human resources
• Google Suite
• Personal assistant experience
• Recruiting
• Office experience
• Sales
• Contract negotiation
• Bilingual
• Microsoft Office
• Event Planning
Contact this candidate