Administrative Assistant Security Officer

Stacey Stoby

Fort Washington, MD *****

**********@*****.***

202-***-****

Professional Summary

Enthusiastic and professional. Experienced administrative assistant with training in a wide range of office administration tasks. Able to work under pressure and collaborate with a team. Successful record of fielding phone calls, providing information to clients and acting as liaison between departments. Work Experience

Security Officer, Sierra Nevada Corporation

Allied Universal Security-Arlington, VA

November 2022 to Present

· Supports onsite and perimeter alarms related to the SCIF (Sensitive Compartmented Information Facility) and SNC suite.

· Report any alarms to the exterior door of the SCIF.

· Conduct patrols periodically throughout the shift and use the Heliaus phone to do tours.

· Write incident reports if needed.

· Fill out date and sign the Activity Security Checklist Office Secretary III

1st choice, LLC/ Department of Education (DORS)-Wheaton, MD December 2024 to January 2025

• Provides secretarial support for staff who plan and deliver vocational and independent living services.

• Greet visitors and manage telephone inquiries.

• Answer questions about DORS, vocational rehabilitation services and employment rights.

• Receive and review mail while maintaining confidentiality.

• Keep track of schedules, expense accounts and office supplies.

• Open, sort, read and distribute incoming mail.

• Use Word Processing, spreadsheet, and database programs to prepare documents. Medical Administration Specialist, Walter Reed Medical Center/IRMAC TM3 Solutions Inc./Ivy Hill Technologies-Hyattsville, MD August 2024 to November 2024

(11/12/24

Contract Ended)

· Gather demographic data information and enter into the patient’s authorized record of the medical treatment and Genesis system.

· Accurately and courteously schedule appointments in accordance with NCR established standards, policies, business rules and the IRMAC Protocol

· Schedule appointments with patients who call to make appointments with their primary care provider or a Specialty clinic.

· Document patient activity via the IRMAC database and record accordingly.

· Determine appointment needs according to local and regional managed care rules.

· Validates and implements the Military Treatment Facility policy in support of hospital accreditation programs.

· Send patient information to relay health email message with appointment date, time, clinic provider, and any special/clinic instructions.

· Search for patient demographics and eligibility in DEERS.

· Correct demographic data, by performing a mini registration update in DEERS

· Provide clinic appointment access, T-cons to doctors and administrators. Family Caregiver, Home

Uniq Healthcare-Laurel, MD

February 2022 to April 2024

· Assists with elderly day to day difficulties.

· Helps with taking prescribed medication.

· Assists with ambulation and mobility around the house or outside.

· Assists with personal care and hygiene.

· Helps with physical therapy exercises.

· Plan and prepare meals.

· Drive to doctor appointments

· Get Medication from the pharmacy.

Meeting Coordinator, National Science Foundation

EDJ Associates-Herndon, VA

June 2021 to May 2022

– Contract Ended 5/18/2022.

· Track registration for conferences and meeting, issue registration reminders and perform routine updates in registration databases.

· Collect files, images, and other required items from participants and speakers.

· Provide logistical support and tracking for a variety of event requirements.

· Produce, review, and format registration reports.

· Assist with tracking and management of participant travel.

· Respond to telephone and email inquiries from meeting participants daily.

· Provide onsite support at meeting and events of all sizes.

· Perform administrative duties including processing vendor invoices, reimbursements, filing, copying, data entry etc.

Logistics Assistant, National Science Foundation

IQ Solutions, Inc.-Rockville, MD

September 2018 to June 2021

· Prepares travel vouchers for panelists to facilitate reimbursement according to federal guidelines.

· Maintained electronic and hard copy records of all travel and reimbursement documents for IIP program office.

· Manages, organizes, and retains electronic and physical files and folders for all panel meetings according to contract and agency policies.

· Updates electronic system to process reimbursements for attendees.

· Provides travel assistance and guidance for participants via email and phone.

· Coordinates with NSF travel agency and staff to obtain authorization for special travel requests.

· Conducts compliance screening on new proposals to ensure they adhere to NSF proposal submission requirements.

Quality Control Specialist, National Science Foundation IQ Solutions, Inc.-Rockville, MD

September 2015 to September 2018

· Managed duties as a Records Assistant and a Quality Control Specialist due to promotion in 2015.

· Conducted Quality Control for all panels and panel materials.

· Answered the Main Telephone Line to respond to community inquiries about proposal submissions and requirements and triaged calls appropriately.

· Managed and processed travel vouchers to facilitate reimbursement for participants participating on live panels at NSF.

· Set up Panels.

· Manage the Records File room adhering to the file management system to ensure all records archived and easily accessible.

Records Assistant, National Science Foundation

EDJ Associates-Herndon, VA

February 2009 to September 2015

· Managed panel logistics by assigning panel reviewers, coordinating panel meetings, conducting quality control, adding proposals to panels to facilitate the review of submitted proposals to the NSF.

· Created passwords in the database to ensure security requirements in compliance with federal standards.

· Developed panel materials including visitor badges and Processes the Program Director's Payment Report

· Pull and distributed hard-copy proposals to the Program Directors upon receiving the Panel Tags" from the Data Processing Specialists

· Manages the ongoing task of retiring NSF Records according to federal and agency regulations and guidelines.

Education

Certificate in Billing and Coding

Sandford and Brown Institute - Landover, MD

November 2008 to August 2009

Undergraduate studies in Business Administration

Prince Georges Community College, - Landover, MD

September 1988 to April 1990

High school diploma

Eleanor Roosevelt High School - Greenbelt, MD

September 1984 to July 1988

Skills

• Time Management

• MS Office

• Customer Service

• SharePoint.

• Excel

• Problem Solving

• Medical Coding

• Microsoft Office

• SharePoint

• Medical Billing

• CPT Coding

Certifications and Licenses

Driver's License

Contact this candidate