Human Resources Project Management
Resume:
Maritza Falcon
Professional Summary
Highly organized and detail-oriented professional with 25+ years of combined experience in executive assistance, office management, human resources, project management, and event planning. Adept at critical thinking, problem- solving, and managing multiple priorities in fast-paced, high-volume environments. Demonstrates exceptional time management, tact, and diplomacy when handling confidential information and sensitive matters. Proven ability to build strong client relationships, manage accounts, and collaborate effectively with diverse teams and external vendors. Bilingual in English and Spanish.
Experience
AstraZeneca 2015 - Present
Employee Engagement Project Coordinator
Key Responsibilities:
- Lead employee engagement initiatives aligned with Senior Leadership pillars: Individuals, Culture, and Community.
- Managed SVP’s complex calendar, daily schedule, contact database, and special projects.
- Coordinate senior-level meetings, including logistics, preparation of materials, tracking action items, and documenting minutes.
- Acted as the primary liaison for the SVP with internal/external stakeholders, including senior executives and directors.
- Evaluate workflow of emails/phone inquiries, prioritizing based on criticality, sensitivity, and confidentiality.
- Prepare domestic and international travel arrangements using Concur, ensuring the accuracy of travel requests and compliance with policies.
- Lead personnel onboarding/offboarding processes, including logistics, workspace setup, and training.
- Opened and managed purchase orders to meet budget timelines.
- Prepare documents, presentations, and official communications for distribution to stakeholders.
- Mentored junior team members and managed resource allocation for efficient workflow.
- Support the Global Franchise Head with calendar management, inquiries, and cross-departmental collaboration (HR, IT, Facilities).
- Process expense reports and reimbursements via Concur.
- Organize large-scale meetings, workshops, conferences, and events, including logistics, registration, and materials preparation.
- Facilitated interviews by coordinating schedules, securing rooms, preparing Contact
Phone
*******.******@*******.***
Address
7200 Black Creek Ln
Frederick, MD 21703
Education
1995
Maric Medical College/
Language
English
Spanish
Professional Communications
Cross-Cultural Project Management
Event Planning
Management
SharePoint Administrator
Calendar Management
MS Teams Champion
materials, and arranging travel for candidates.
- Proactively addressed policy/procedure queries and guided staff on compliance with organizational requirements.
- Organized team-building events, celebrations, and off-site department conferences to enhance team motivation and culture.
- Trained and collaborated with administrative colleagues to ensure smooth departmental operations. Here's a polished and professional version of your provided responsibilities, formatted for a résumé or professional profile: Executive Support
- Managed SVP’s complex calendar, contact database, daily schedule, and special projects.
- Coordinated senior-level meetings, including documentation preparation, logistics, action item tracking, and maintaining records of proceedings.
- Acted as the primary liaison between the SVP and internal/external stakeholders, including senior executives, directors, and management.
- Evaluated information from staff meetings and reports, identifying actionable items and generating reminders to meet deadlines.
- Facilitated the dissemination of sensitive/confidential information and alerted leadership to critical issues impacting the office.
Travel and Expense Management
- Prepared domestic and international travel arrangements via the **Concur Travel system**, ensuring accuracy in travel requests, accounting codes, lodging, and passport/visa requirements.
- Processed expense reports and reimbursements promptly and accurately.
-Administrative Operations
- Supported onboarding/offboarding processes, including workspace logistics, training schedules, and system access for new hires.
- Served as departmental liaison to resolve routine operational and administrative issues.
- Opened and managed purchase orders, ensuring compliance with budget timelines.
- Developed and distributed official documents, presentations, and communication materials to stakeholders. Team Coordination and Mentorship
- Mentored junior team members and coordinated workflow to ensure effective resource allocation.
- Collaborated proactively with HR, IT, Facilities Management, and other support teams to resolve cross-functional queries.
- Trained new and junior administrative assistants while standardizing administrative procedures across the organization. Project and Event Management
- Lead logistics for large group meetings, workshops, conferences, and events, including registration, room setup, and material preparation.
- Organized candidate interviews by managing schedules, securing rooms, preparing interview binders, and arranging candidate travel.
- Lead team motivation initiatives by organizing off-site meetings, departmental celebrations, summer picnics, and holiday parties.
Technology and Systems Support
- Served as a backup **SharePoint Administrator** and **Microsoft Teams Champion** to support team collaboration.
- Managed multiple email inboxes, triaging inquiries and delegating to appropriate team leads. Leadership and Communication
- Provided personnel guidance on new policies, procedures, and organizational updates.
- Facilitated organizational new hire sessions and assisted with onboarding requirements (forms, badges, VPN access, workspace setup).
- Delivered high-level decision-making support, handling complex and sensitive information with discretion and confidentiality.
References Upon Request
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