Functional Consultant

*** **** ******, ******* ** *****, HAMPTON, US, **669 • ************@*****.*** • 336-***-****

TONYA L. WOODS

PROFESSIONAL SUMMARY

Over 25 years of Business & Procurement experience and Supplier Relationship Management. The last ten years has been spent as a consultant working on system implementing SAP Ariba, S4 Hana projects. Implementing action plans related to process improvement, increasing revenue, and maximizing ROI. Proven ability to work with diverse clientele, establish trust, confidence, and communicate effectively across cross-functional teams. Work on projects that assist clients in integrating strategy, process, technology, and information to enhance effectiveness, reduce costs, and improve profit and shareholder value. Project Lead and supervisor of team members to execute project plan on time and within budget.

EMPLOYMENT HISTORY

ADMINISTRATION SPECIALIST-BIOMEDMay 2025-current

Stratitia. Williamsburg, VA

•Provide administrative assistance to the BioMedical Team

•Assist in inventory management and control; creating and tracking inventory in the inventory management system: Defense Medical Logistics Standard Support (DMLSS).

•Contact suppliers to request quotations for materials and service.

•Negotiating with suppliers for best pricing and terms based on contract agreements.

•Attend weekly team meetings capture critical information for disbursement to the team.

•Create and track CMR orders, receiving and disbursement of inventory.

•Create maintenance work orders, get budgetary approver’s signature and track work order status to completion.

•Verify data accuracy and validate ECN data input/

•Secret clearance with Defense Health Agency Global Service Agency

LEAD SALES ASSOCIATE March 2025-May 2025

VA ABC Newport News, VA

•Assist store managers in ensuring that store that stores are kept clean and in sync with organizational procedures and protocols

•Assist in setting the direction and goals for each shift and ensure that employees receive scheduled breaks and meal periods

•Assist store manager with forecasting and planning to ensure inventory management control.

•Assist with the marketing and staging of store with floor sets, visual presentation and signage placement.

•Supervise and provide training to sales associates and other lead associates, evaluating employee work performance.

•Act as Point of Contact in the absence of Store Manager, address customers and vendor’s concern.

•Assist store manager with store daily operational task, complete daily reporting to be sent to corporate office prior to closing.

•Provide support to the onboarding of new employees, provide training of sales associates and lead.

•Keep store and regional manager apprised of general operations and any incidents

•Complete required documentation and reports of occupational injuries or store incidents.

•Complete banking procedure and bank deposits, (cash accountability, security of safe and store)

PROCUREMENT ANALYST/PROJECT DELIVERY SENIOR CONSULTANTAug 2021-Sept 2024

Deloitte, LLC Hampton, VA

•Implemented best-practice methodologies that improved overall project delivery timelines while maintaining quality standards.

•Assist in process design, configuration, and implementation of SAP Ariba modules such as S4 Hana, Sourcing, Contract, Supplier Lifecycle and Performance, Guided Buying, and Spend Analytics

•Gathered and analyzed requirements from stakeholders to create clear and actionable user stories

•Translated business needs into detailed user stories with defined acceptance criteria for development teams

•Perform the role of mentor and coach to help junior staff achieve their career objectives

•Provide leadership and support for staff on projects and in local offices; supervise team of 5 to 10 employees through each project.

•Participate in implementation planning and execution, ensuring timely and successful delivery of the Ariba products.

•Drive various aspects of the full software development life cycle, which includes requirements gathering, application configuration design, business process analysis, scripting, code deployments, enhancement validation, triage of defects and change requests, escalations, and urgent issues.

•Transform detailed requirements into a complete, detailed systems design document, support creation of interface specifications and call flows for the various components in the design.

•Provide hypercare support during go-live and cutover.

•Develop change management process and create training materials for employees

ASSISTANT DIRECTOR OF ATHELETIC BUSINESS & FINANCE-(PART-TIME)Sept 2022 – June 2023

Winston Salem State University Winston-Salem, NC

•Collaborate with the Director of Athletics to manage the business side of athletic programs

•Support the scheduling and coordination of athletic events

•Ensure that academic and athletic programs are aligned

•Assist in the development, coordination, and maintenance of fiscal and administrative services

•Ensure the district is fiscally solvent

•Organize and manage the athletic department office

•Provide clerical support to the athletic director and other staff

•Help with fundraising initiatives

•Build and maintain relationships with internal and external constituents

•Communicate with community members

PACKAGE Senior Consultant 04/2019 - 08/2021

IBM Winston-Salem, NC

•Team Delivery leadership: Leading and manage high performing team of SAP consultants to deliver work products on time, budget, and quality

•Expertise in Ariba Source to Pay (S2P), Purchase Request, Bidding, Evaluation, Contract, buying and invoicing -Catalog non-catalog items, (P2P) Procure to Pay, Purchase Request, Purchase Order, Approval workflow, PO confirmation, Advance shipping notification, Goods receipt, Invoice reconciliation, Payment Ok to pay

•Collaborate with cross-functional teams and stakeholders to gather requirements. drive project milestones and deliverables.

•Provided leadership and direction to projects from inception through development and deployment, following standard processes and methodologies

•Developed business cases for (P2P) Procure to Pay process enhancements, outlining potential savings and efficiency gains

•Develop change management process and create training materials for employees

•Created and refined user stories to ensure they were clear, concise, and aligned with agile best practices

•Background in Ariba Administrator role, report analysis, and training end-users

•SAP experience with Purchase Requisitions, Purchase Orders, Service Masters, Service Entry Sheets, Service Level Agreements, Purchase and Requisition Approval Workflow

•Assist in process design, configuration, and implementation of SAP Ariba modules, S4 Hana, Sourcing, Contract, Supplier Lifecycle and Performance, Guided Buying, and Spend Analytics.

•Provided hypercare support during systematic go-live and cutover.

Senior System Analyst 08/2018 - 10/2018

Kiewit Corporation Omaha, NE

•Provided leadership and coordination to project team of 15 consisting of management, users, Information Systems staff, and vendors

•In charge of implementing and analyzing complex Ariba systems changes for the organization

•Defined effective reporting governance and reporting for sustainable Ariba operations

•Planned, developed, tested, and deployed new/change of process for various departments, and report progress to information system manager

•Ensured that solutions improvements (both technical and non-technical) are developed, tested, and verified against the agreed project scope

•Provided analysis as required for new systems and process changes for review and approval

PROCUREMENT ANALYST/PROJECT MANAGERAug 2017 - May 2018

Lincoln Financial Greensboro, NC

•Collaborate with cross-functional teams and stakeholders to gather requirements. drive project milestones and deliverables.

•Provided leadership and direction to projects from inception through development and deployment, following standard processes and methodologies

•Optimized procurement processes by identifying bottlenecks and implementing process improvements

•Managed data analytics and reporting for procurement spend, identifying areas for cost savings

•Ensured that scope is clearly defined, business requirements are documented properly, and project plans are established which will meet planned objectives and successful project delivery

•Ensured that solutions (both technical and non-technical) are developed, tested and verified against the agreed project scope

•Validated over 600 user stories through feedback sessions, ensuring they met business and user expectations

•Participated in sprint planning meetings to prioritize and estimate user stories for upcoming iterations

•Effectively communicate project expectations to project sponsors, stakeholders and team members in a timely and clear fashion

•This includes setting and continuing to manage project documentation as required, including but not limited to project charters requirements documentation, design documents, issue and defect logs, status report, test plans, scripts and meeting notes

•Proactive managed change to project scope, manage project risks and issues, escalating issues as necessary for timely resolution

•Planned, schedule and tracked project timelines and milestones for software implementation

FUNCTIONAL PROCESS CONSULTANTMar 2014 - Aug 2017

SAP Ariba Winston-Salem, NC

•Functional Consultant, SME of procurement process, and SAP Ariba system configuration.

•Assist in process design, configuration, and implementation of SAP Ariba modules, S4 Hana, Sourcing, Contract, Supplier Lifecycle and Performance, Guided Buying, and Spend Analytics

•Collaborated with project managers to define projects /goals, determine requirements, design the appropriate change focused communications, and identify the learning business process model and/or timing/bundling for cloud migration implementation

•Leveraging SAP Ariba capabilities within industry best practices, identify process gaps and suggest improvements.

•Engaged with end-users to validate and gather feedback on completed user stories, ensuring alignment with business objectives

•Assisted in determining size, scope, impacts, risk, budget and strategy for initiatives that are corporate wide and have substantial impact to the bottom line, presenting for senior management review.

•Provided hypercare support during systematic go-live and cutover.

•Provide insight into effective change management for Ariba implementation with internal and external organizations.

PROCUREMENT ANALYSTMay 2003 - Mar 2014

R. J. Reynolds Tobacco Company Winston-Salem, NC

•Supporting and managing competitive bid events for client(s) (i.e., Request for Proposal, Request for Quote, Request for Information, Reverse Auctions, etc.) within assigned spend categories

•Managing tactical buying request queue with requests ranging from $50k-$500k from multiple client stakeholders, achieving savings targets and maintaining high client satisfaction

•Conducting cost variance analysis to ensure adherence to budgetary constraints in procurement activities

•Analyzing client's historical spend data in one or more categories to: support category strategy development, measure compliance with supplier agreements, and identify sourcing opportunities

•Building and maintaining stakeholder relationships across all levels of the client's business, procurement, and legal organizations

•Mapped and optimized the end-to-end P2P process to improve efficiency and reduce cycle time

•Managed data integrity in P2P systems, ensuring accurate vendor, purchase order, and payment records

•Understanding commercial terms and facilitating contracting processes with the client's suppliers

•Analyzing and documenting cost savings versus historical spend to ensure IBM meets or exceeds contractual savings commitments to our client(s)

•Supporting Global Category Leaders, Category Managers, and Sourcing Managers with development of category strategies and developing sourcing project strategies

•Managed vendor's relationships of outsource initiatives and day to day supplier interfaces including Purchase Orders, discrepancies, deliveries etc.

•Managed Supplier Diversity and Inclusion initiatives and manage KPI's

•Maintained files and records of contracts, materials, bids, prices, specifications, orders, receipts inventory and deliveries for departmental and Sarbanes Oxley Act (SOX)/audit compliance

•Internal Ariba Subject Matter Expert providing Best-in-Class implementation of Sourcing, Contract Management and Supplier Performance Management Modules

•Liaison between Procurement department and Information Management team

•Support the design, implementation and upgrade of systems such as SAP, BI/BW and Ariba

•Procurement Lead for transformation initiatives and implemented RJRT's Procurement Spend Management (Ariba) system

•System manager and administrator for Ariba platform and other Procurement tools

•Managed vendor's relationships of outsource initiatives and day to day supplier interfaces including Purchase Orders, discrepancies, deliveries etc.

•Conducted testing of Procurement processes and procedure for internal and Sarbanes Oxley Act (SOX)/audit compliance

•Audit of Information Systems software functionality analyze data and techniques

•Administrative role and accountable for granting access to systems

EDUCATION

MASTER OF SCIENCE: LEADERSHIP OF EDUCATIONAL ORGANIZATIONS, 01/2009

AMERICAN INTERCONTINENTAL UNIVERSITY - SCHAUMBURG, IL

MBA: DUAL MAJOR-MARKETING & MANAGEMENT, 01/2008

AMERICAN INTERCONTINENTAL UNIVERSITY - SCHAUMBURG, IL

BACHELOR OF ARTS: MANAGEMENT INFORMATION SYSTEMS, 06/1996

WINSTON SALEM STATE UNIVERSITY - WINSTON-SALEM, NC

CERTIFICATIONS

•HIPPA CERTIFIED – FEB 2025

•BUSINESS CONSULTANT CERTIFICATION, USIDHR - DEC 2024

•PUBLIC NOTARY STATE OF NORTH CAROLINA 1996

•PUBLIC NOTARY STATE OF VIRGINIA 2024

SKILLS

ERP-System (Experienced) Oracle and SAP, Supply Chain, SOX Compliance Testing, Procurement Sourcing, Supplier Diversity and Inclusion, E-Procurement, MicroStrategy, SharePoint, MS Office Suite (Word, Excel and PowerPoint), SAP Ariba, Jira Testing Tool, Contract Administration, Vendor Management, Signavio

LINKS

LinkedIn: www.linkedin.com/in/tonya-w-3b52982a

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