Admin Assistant Saudi Arabia
Resume:
BACS Headquarters Building Intersection
of Al-Ahsa St. & Fatima Al-Zahra St. Post
Box 28708 Riyadh 11447 Kingdom of
Saudi Arabia
*********.*****@*****.***
***********@*****.***
CAREER OBJECTIVE
To utilize learned and developed skills,
pursuing to achieve the goals of the
Company, and carrying out efficiently
whatever to achieve excel in dynamic
business environment through self-
dedication & commitment.
Prelude: if the company requires a highly
energized individual with no-excuse and is
up to any task then I am the person. My
qualifications/ experience will enable me
to fulfill the expectations. I am
conscientious in my personal/ professional
life. I take pride in my work and myself, and
I drive considerable satisfaction from
doing an assignment well. I cope well with
high-stress situations and can manage a
variety of projects simultaneously.
responsibility I entrusted in the field of
construction, engineering, field
engineering, Transportation & Textile
Industries.
SKILLS
I have excellent communication skills in
spoken/written English language.
Hardworking/motivated and
dedicated with pure enthusiasm for a
commitment.
Highly organized and efficient. Able to
prioritize and handle multiple tasks.
Administrative experience includes
data entry/generating reports and
document control duties.
Adaptable/persuasive.
Accuracy in work.
Punctuate/honest.
Self-controller/hard worker.
Competent/truthful.
MUHAMMAD SAEED
MALIK
ADMIN ASSISTANT
EXPERIENCE
(06/09/2016 – present)
ADMIN ASSISTANT
CONSOLIDATED CONTRACTOR
COMPANY W.L.L
(BACS METRO RAIL PROJECT (RMP) RIYADH,
SAUDI ARABIA)
Consolidated contractor company (CCC) is the largest construction company in the middle east and ranks among the top 20 international contractors with revenues of more than US$5.2 billion in 2011, offices/ projects in more than 40 countries, and a work force of more than 150,000 employees. Currently working with M/S. consolidated contractor co.,
(CCC) one of the leading contracting company in the whole middle east, having its head quarter at Athens, Greece. The company is into all kinds of construction business apart from vested interest in oil/gas/ Petro chemical sectors. One of the biggest construction company in the middle east, CCC enjoys projects across the globe.
Admin Duties
Reporting to Project Director but also supporting to Technical Director, T&C Director Completion and
Handover Director, DLP Director & Technical and Closeout Director.
Served as admin for Engineering (CAS/MEP), Field Engineering, Completion & Handover, Testing &
Commissioning, DLP departments.
Doing administrative and clerical tasks (such as documentation, scanning or printing).
Preparing and editing letters, reports, memos, and emails.
Arranging meetings, appointments, and executive travel.
Maintaining folders on servers.
Preparing the IT request (System, Phone & Sim) for new employees.
Tracking petty cash.
Personnel
Handling the manpower report on daily basis for
Engineering, Field Engineering, Completion & Handover, Testing & commissioning, DLP departments.
Handling the manpower swapping/transferring from one station/site to another station/site as per requirement.
Handling the manpower releasing for Engineering, Field Engineering, Completion & Handover, Testing &
Commissioning, DLP departments.
Handling the reports such as daily site progress report/ shift report/web-based report/BPS report, Vendor & Stock
Affectionate/caring about attending
to people needs.
Strong decision maker.
Complex problem solver.
Innovative
Service-focused
Excellent
analytical/organizational/executioners’
skills to take up any task and complete
it in an organized/professional way.
Possess effective communication skills
and extremely comfortable with
people of various cultures and foreign
lands.
Proficient in using computer software
package essential for
storing/Retrieving all quality document
required in project work.
Ability to turnaround artwork quickly on
short notice.
Exceptional eye for and attention to
detail.
Ability to take direction and work
independently.
LANGUAGE
ENGLISH
URDU
PUNJABI
SAIRAIKI
HINDI
ARABIC
COURSES
Six-month computer basic application
course
Three-month English language course
Six-month Oracle/DBA course
GENERAL SPECS
High communication skills and have
the ability to make relation with others.
Motivated/active/ambitious and can
work under pressure.
Ability to learn fast.
Can work as a team member.
report, Pre-commissioning MWR log sheet such as
submitted, rejected & approved.
Updating the Pre.com WIR status into Teamwork
(Software) and preparing report in excel for PD and DPD.
Preparing transportation schedule between stations/sites for T&C, DLP & Completion & Handover departments.
Handling the pool cars (Total 07) for Engineering & Testing
& Commissioning, DLP, Completion & Handover
department.
Preparing the leave schedule for Engineering (CAS/MEP), Field Engineering, DLP, Testing & Commissioning,
Handover departments.
Preparing overtime request for all crews.
Preparing the absent report and submitting to Delivery Directors & HR on daily basis.
Downloading/printing drawings/documents by using Aconex as per site requirement.
Liaising with teams and units.
Making the leave schedule for engineers/staff and labors. Site Support
Preparing/arranging food request (lunch/dinner) for Turnover Depart, Field Engineering, Completion &
Handover & Testing & Commissioning, DLP departments on daily basis.
Handling the pantry/kitchen/stationery and toilet materials for site offices.
Distributing the drinking water (Safia Disposal Drinking Water) between all sites & offices (Line 1 & 2).
Handling the toilet emptying (Shit Water)/offices cleaning/maintenance and management for main office
& all site offices (Line 1 & Line 2.
Handling the services and maintenance team including electrician/AC technician/plumber/cleaners and
scaffolding inspector for site offices.
Running errands to the post office or supply store. Stores Control
Checking the start cards/lift plans etc. for drivers/boom trucks/pick-ups and dyna on daily basis for T&C.
Handling the site stores & Laydown area for T&C (Line 01
& 02).
Making FMR’s/MWR’s/scaffolding material & formwork requisitions for T&C.
Making the satellite MWR’s for issuing the materials from site stores to site on daily basis for T&C.
Office & Safety Support
Maintaining stick files in an orderly manner for Project Director and Delivery Director office.
Keeping all records/files and documents updated.
Handling the card readers (SIPORT record - punching the employee cards on the gate).
Synchronizing the card readers and making entry/exit report on daily basis.
Making/laminating the safety posters for all sites.
Handling BPS (people-based safety) reports for sites and entering data into database by using BESH Chekhov
(Software).
Making/laminating the Personal Safety Cards to be used in tunnel.
Making the pre-commissioning WIR’s log sheet by using excel such as submitted, rejected & approved for T&C Director and Management.
Updating the pre-commissioning WIR’s status by using the Teamwork software on daily basis (Line 1 & Line 2).
Handling BPS (people-based safety) reports for sites and entering data into database by using BESH Chekhov
(Software).
(25/06/2014 – 06/07/2016)
ADMIN ASSISTANT
CONSOLIDATED CONTRACTOR COMPANY W.L.L
(WASIT GAS PLANT PROJECT (WGP) KHURSANIYAH, JUBAIL/SAUDI ARABIA) The client is Saudi Aramco and main contractor is SK E&C (South Korean Engineering & Construction).
Preparing and editing letters, reports, memos, and emails.
Doing administrative and clerical tasks (such as scanning or printing).
Updating talisman (database in FoxPro) status of valves to be testing in hydro test valve shop.
Creating/generating reports such as fabrication/welding/ painting/transport to site/site erection and site welding required to monitor on daily and monthly basis.
Monitoring and updating test packs/punch list status.
Making/updating valve testing report in excel format.
Updating valve testing status in talisman (database in FoxPro) on daily basis.
Making the MIV (material issue voucher) and MRV (material receipt voucher) in talisman (database in FoxPro) for valves.
Making the RFI (request for inspection) for flange face inspection/bolt torqueing inspection /valve installation inspection/joint cutting/gravity test/ orifice flange/flash grinding/preparation of risers/valves/RTR manholes/ catch basins/PIV and test packs.
Making the certificates for valve testing (Saudi Aramco test report).
Making the valve return note (all valves to be return to store after testing in hydro test shop).
Making the fit up/pipe support fit up/welded/shop welded/steel structure/ PWHT/spool painted and site erection reports.
Preparing the report for management.
Maintaining the documents control registers/customer documents for incoming and outgoing.
Production of status reports for weekly/monthly meetings.
Managing the electronic/hard copy/filling of project related technical documentation.
Assuring the documents quality to include completeness/accuracy and compliance with established procedures and updates.
Typical document controller jobs involve.
Registering of internal/external documents.
Preparing daily progress report.
Ensuring that the latest revision/approval status of drawings are kept updated continue.
Maintaining the stick files in an orderly manner.
Ensuring that all hard/electronic copy distribution of controlled documents to focal point.
Maintaining documents for transmittal process for project documents.
Expediting/maintaining acknowledgments to transmittals.
Expediting responses to transmittals sent for review/comments.
Responding to queries regarding revision status of issued drawings/documents from
engineering/drafting personnel.
Following the procedures and update document control procedures when necessary.
Sending the transmittals and submittals for drawings.
Scanning/creation of CD’s and files manipulation.
Coordinating with site engineers regarding releasing and swapping manpower.
Compiling and updating all daily reports in talisman.
As such as:
Updating fit up/shop welded/spool painted/site erection/steel structure/pipe support reports.
(23/07/2006 – 19/03/2010)
EXECUTIVE SECRETARY
CONSOLIDATED CONTRACTOR COMPANY W.L.L
(KHURSANIYAH GAS PLANT PROJECT (KGP) JUBAIL, SAUDI ARABIA) The project is a grass root plant. The plant involves building two trains for gas conditioning ethane and natural gas liquids (NGL) recovery to process sales gas, C2+NGL and a liquid Sulphur product with a total capacity of 1,000 million cubic feet per day. The project comprises 28,000 tons for equipment’s, 70,00 tonnage of piping and 5,000 tonnages for pipe supports. CCC’s scope of work includes piping fabrication and erection, equipment erection, civil works, steel structure erection, electrical and instrumentation, painting, insulation, and twenty-four buildings. The buildings are on an EPC basis. The client is Saudi Aramco and the main contractor is Bechtel-Technip joint Venture.
Composing/typing and editing memos/letters to be submitted for various departments and personnel.
Handling the technical data in technical office under the supervision of Construction Manager- Mechanical.
Checking/reviewing of piping plan/inter discipline layouts.
Preparing the report for support material takeoff as per site requirements.
Preparing the report for project progress/open front work.
Handling the release of double joints/spools from fabrication shop to concerned pipe racks.
Preparing as built of isometrics/RFI’s (request for inspection) as per site condition.
Preparing the test packs as per the master dossier for hydro testing.
Coordinating with production team for all details of piping drawings/mechanical drawings.
Interaction with KGP project management team regarding the design and material issues reports.
Preparation of material take off report for pipes and fitting.
Coordinating with site in case of any technical problems such as installation of pipe spools/supports and valves etc.
Preparing the reports on activities as requested by management and project procedures.
Reviewing P/ID, piping arrangement and isometrics of piping system.
Ensuring that permits to work are issued and HSE regulations/requirements are followed and applied.
Monitoring/following up constructions/punch listing and witness hydrostatic testing of mechanical activities.
Maintaining/developing the existing office programs such as the people ware and human resources information.
Preparing the production report.
Handling the test packs/field material requisitions for all piping areas.
Updating the status for spools/pipe supports and test packs by using talisman (database in FoxPro) and VBC (visual Byblos cyberspace).
Checking/reviewing the mechanical progress report on weekly basis.
Drawings/technical documents must check whether all documents received as listed in the transmittal.
Scanning/downloading/updating all the documents into VBC (visual Byblos cyberspace) system and distributing them as per approved project distribution matrix.
Filing/securing the drawings/documents according to the unit/displine.
Superseding the previous revision of drawings/documents and securing them separately.
Encoding/maintaining the daily inventory report.
(04/07/2005 – 07/07/2006)
HUMAN RESOURCE OFFICER
ACTIVE APPARELS INTERNATIONAL (PVT) LTD
(TEXTILE UNIT, LAHORE/PUNJAB/PAKISTAN)
I take over the responsibilities of personnel/admin/time office/ transportation and security department and be responsible for all matters of depart.
Making/applying the human resources policies/procedures and strategies.
Analyzing the groups manpower needs.
Developing organizational/departmental objectives.
Developing/implementing and maintaining HRS (human resource system) software.
Developing/implementing and maintaining HRS (human resource system) software.
Developing/implementing proper hiring procedure.
Classifying hiring/interviewer committee in head office.
Ensuring policies/procedures and reporting are in compliance.
Designing procedures for identified problems, analyzing training needs, assessment/organize training programs in relation to short/long term strategy.
Organizing special training programs for developing the teamwork sense/team bonding/immediate response capabilities/soft coordination/ excellent external communication/critical thinking/health & safety/ systemize housekeeping/internal & external quality of service for improving the performance of individuals/overall organization.
Checking leave details/shift Rota/overtime & employee’s cards on daily basis.
Making done the appointment of new employees and deciding their salaries.
Checking workman/trail pass register on daily/weekly basis.
Dealing social security/E.O.B. I card.
Dealing employees resignations.
Making transportation schedule for all departments.
Handling the labor court cases.
Making the policies for office issue.
(05/05/2005 – 03/07/2005)
PROGRAM COORDINATOR OFFICER
AUTOMATE PAKISTAN (PVT) LTD, LAHORE/PUNJAB/PAKISTAN
Staff/faculty management.
Organization monthly automatic didactic tech. board meeting.
Academic work/admission policy.
Offer courses syllabus and course material.
Making marketing/advertisement policy.
Maintenance and upgrading for automation lab (important)/conference room/reception and interior.
Major clients/parties dealing.
Automatic didactic sales forecasting/budgeting. (on quarterly bases)
Coordination between technical institutions.
Preparing monthly newsletters.
Performance updating for automatic didactics operations.
MIS operation.
Performing strong training management/administrative and planning skills.
Recommending future training/development programs.
Preparing training and resource manuals by identifying purpose.
Analyzing training needs, identifying problems and implementing solutions.
Coaching to improve performance.
Conducting market analysis of competitors in the market.
(01/02/2005 – 01/05/2005)
ASSISTANT ADMIN MANAGER
GOLDEN GULF ESTABLISHMENT (PVT) LTD, LAHORE/PUNJAB/PAKISTAN
Preparing meeting schedule for salesman’s with higher management.
Making the policies for office issues.
Report receiving from salesmen’s and analyzing this report.
Preparing report for management.
Connecting the meeting with interested persons according to salesmen’s report.
Solving the problems of our cooperative clients/customers and giving them right solution.
Planning the policies for office issues/transportation and duty schedule.
(17/08/2004 – 29/01/2005)
PROGRAM COORDINATOR OFFICER
NATIONAL RURAL SUPPORT PROGRAM, ISLAMABAD/PAKISTAN
(NON-GOVERNMENT ORGANIZATION (NGO))
Working in divisional level.
Making the committees in every union council of division.
Preparing training programs for peoples related to committees.
Problems are locating for rural area peoples and trying to solve these problems.
Fund raising/distributing between committees to resolve the problems.
Physical works are checking in the field.
Making training programs for village peoples.
(13/02/2001 – 02/08/2004)
STORE AND PURCHASE OFFICER
NEW KHAN METRO BUS SERVICE (PVT) LTD. (NKMBS), LAHORE/PAKISTAN
(LARGEST TRANSPORTATION GROUP IN PAKISTAN)
Preparing purchase orders.
Material purchasing from market according to the request.
Preparing schedule for liability of vendors.
Checking the good receipt note (GRN) according to purchase order.
Checking the vendor bills according to quotation price.
Preparing monthly stock report after checking physically stock un the store.
Checking the goods transfer note (GTN)/gate pass (GP), inward/outward on daily basis. EDUCATION
BACHELOR OF BUSINESS ADMINISTRATION & INFORMATION TECHNOLOGY BBA-IT
(Premier British College of Management and information technology) – Lahore/Punjab/Pakistan HIGHER SECONDARY SCHOOL CERTIFICATE
F-A (INTERMEDIATE)
(Government Degree College) – Piplan/Punjab/Pakistan SECONDARY SCHOOL CERTIFICATE
METRICK
(Government High School) – Hafiz Walla/Punjab/Pakistan IT SKILLS
MS Office (Excel, Word, Power Point, Access).
SQL (Standard Query Language).
Operating Systems: Windows 7, Windows 8, Windows 10, Linux, Android.
Oracle 8i (DBA): Database Administration.
KEY COURSES (BECHTEL (CWJV) METRO RAIL PROJECT
ACONEX - (Online Project & Document Management).
VBC - (RFI, FCD, NCR) - Business Process Management.
Bechtel Procurement System (BPS System) - Supply chain optimization & Materials management.
Bechtel Learning & Development - Leadership & soft-skill courses, Ethics workshop, HSE Leadership, Confined space entry.
(INF0042) - Communication & Accountability - (01 March 2022, 31 August 2022, 13 December 2022)
(INF0043) - Communication Styles - (21 February 2022, 31 August 2022, 10 January 2023)
(INF0044) - Creating a Motivating Environment - (01 March 2022, 15 November 2022, 10 January 2023)
(INF0046) - Resolving Conflict - (21 February 2022)
(INF0049) - Stages of Team Development - (15 Mach 2022, 17 August 2022. 15 November 2022)
(INF0090) - Human Performance Tools - (15 March 2022, 14 September 2022, 13 December 2022)
(LRD1011) - Building a Feedback-Rich Culture – (28 February 2023)
(LRD1012) - Blueprint for Supervisor Success: Managing Conflict and Influencing for Results – (27 December 2022)
(LRD1013) - Blueprint for Supervisor Success: Leader as Coach - Developing Others - (29 November 2022)
(LRD1020) - Developing Self-Awareness Through a Learning Mindset - (04 October 2022)
(IST101) - Information Security - (25 July 2024) HONORS/AWARDS/SEMINARS AND TRAINING ATTENDED
Editor of college magazine.
Chief proctor during graduation.
Won prizes in easy competition/database and speeches.
Arranged annual flower exhibition in the university.
H2s awareness training.
Supervisor development program in BACS (Riyadh metro project).
HSE induction.
Electrical safety awareness.
Ethnic training in BACS (Riyadh metro project).
Manual handling.
BPS training in BACS (Riyadh metro project).
PERSONAL DATA
Father Name - Malik Sultan Ahmed
Birth Date - 03rd April 1980
Birthplace - Vichveen/Mianwali/Punjab/Pakistan
N.I.C No - 38303-4444520-1
Sex - Male
Religion - Islam
Nationality - Pakistan
Civil Status - Single
Passport Number - DY5975201
Cell Number (KSA) - +966-**-**-**-***
Cell Number (Pak) - +92-300-**-**-***
SPECIAL REQUEST
Keeping in view my knowledge/qualification, I hope my application will be considered, sympathetically given a chance to serve you in your organization.
REFERENCES
References are available on request.
I hereby certify that all information above is true and correct. MUHAMMAD SAEED MALIK
(Applicant)
Contact this candidate