Administrative Assistant Facility Operations

Cheryl Schembari

***** *********** ** · Newark, CA 94560 · 510-***-**** · ***********@*****.***

PROFESSIONAL SUMMARY

Detail-oriented, organized, and personable buyer & facilities operations expert with experience supporting teams and organizations with empathy, tact, and enthusiasm. Can work efficiently under conditions of multiple deadlines and changing priorities. Works productively in an environment with high levels of interruption. Ability to work independently, with little supervision, but can also work as a team player in a group environment. Demonstrates a strong internal and external customer- service orientation in all interactions.

I have a flexible, creative, and problem-solving mindset with over 10 years working with engineers in technical environments. I have a sense of responsibility for quality work carried to timely completion, the ability to multitask and prioritize tasks, ability to work independently, efficiently, and accurately.

Core Expertise: buyer, administration, ap/ar, customer service, vendor relationships, facility operations, data entry KEY SKILLS

Interested in implementing and improving the day-to-day operations of the procurement process Proficiency in building communication with vendors in facilities operations, maintenance, and buying EXPERIENCE

Buyer/Planner – Amber Kinetics, Inc. (Union City, CA) Oct-2021 – Mar-2025

• Planned and executed material purchases from suppliers to ensure continuity of supply for day-to- day operations, keeping up with changing demand and requirements.

• Interact directly and daily with Amber Kinetics' internal customers, acting as a point of contact for all assigned sourcing related issues. Escalated imminent shortages, pricing issues, or other short-term risks of supply to the sourcing team when necessary

• Generated purchase orders in NetSuite within lead times for planned operations. Created new vendor accounts as directed, recording appropriate terms, requirements, and conditions. Completed and communicated credit applications as necessary.

• Proactively sought out cost savings through tracking item costs and strategic bulk purchases.

• Supported the sourcing team by preparing packages for shipping. Arrange and coordinate logistics and freight providers, with an eye for cost savings opportunities to optimize delivery costs

• Ensured receipt of goods are logged in NetSuite, to enable tracking for invoice matching with accounts payable.

• Resolved discrepancies in receipt quantity, invoices, or freight billing when necessary.

• Managed and conducted the process for placing daily orders for approved vendors. (McMaster-Carr, Digi-Key, Amazon, Costco, etc.)

• Maintained operations support by managing facility services, janitorial supplies, and facilities procurement.

• Purchasing software Statements of Work (SoWs) and licensing Operations Coordinator – Amber Kinetics, Inc. (Union City, CA) Sept-2015 – Oct-2021 Procurement

• Planned, executed and managed material purchases for shop supplies, engineering special parts, and facilities.

• Managed suppliers for facility and operations

• Managed computers, monitors, and IT equipment for internal customers

• Processed purchase orders in NetSuite, enter and maintain supplier data and Parts Master Data in support of procurement.

• Managed vendor relationships

Facility Operations

• Managed, purchased, and stocked facilities with office supplies, office equipment, snacks, and drinks

• Coordinated cleaning, pest control, alarm system, first aid/safety equipment, and other services

• Monitored front door, assisted guests, and provided reception services including telephone reception Administration

• Collected time sheets and entered payroll for non-exempt employees

• Collected, sorted, delivered, and prepared mail for distribution

• Prepared packages for mailing/shipping, and mailed outgoing correspondence

• Supported special requests for travel arrangements and made reservations and processed travel requests as needed

• Assisted & coordinated with scheduling appointments and facility requirements for meetings, coordinating catering for select company events

Production

• Scanned & filed documentation

• Processed receiving and inventory transactions

• Recorded serial number data in NetSuite for key parts and finished goods

• Created simple work orders Logistics

• Planned and coordinated shipments bound for other work sites in the USA and Philippines.

• Global logistics tracking for items in transit

• Identified and managed packages, LTL, and ocean transit suppliers

• Resolved discrepancies with invoices or delayed shipments

• Created customs declaration and international shipment documents Office Manager – CK Tool Company (Mountain View, CA) Jan-2014 – Jul-2015

• Answered phones & emails pleasantly and professionally

• Quick Books – AP/AR entry, pulled prints, verified revisions on prints, copied items, mailed invoices, used PO book to track purchased materials, and used other office tools necessary to receive and process purchase orders from customers

• Set up paperwork and scheduling for local, domestic, and international shipments (UPS, Federal Express, and DHL)

• Aided in preparing boxes for shipments, ensuring shipments went out on time to meet shipping deadlines.

• Drove company vehicles to drop off / pick up parts at platers, silk screener, welders etc.

• Delivered jobs to customers and dropped off boxes at shipping facilities

• Bought company supplies for the office & lunchroom

• Updated the whiteboard with new purchase orders & delivery dates, speaking directly to lead manufacturers to notify them of delivery changes and to get status update of in process jobs A/R Collections/Billing – Axis Consulting Construction (Hayward, CA) Apr-2013 – Jan-2014

• QuickBooks - entered weekly hours worked for employees & prepared/processed monthly consultant hours

• Prepared & created invoices for billing, running weekly/monthly reports for Unbilled Time, Collections, & Collection Calls

• Data Entry

• Scheduled pick-ups with Ontrac & UPS

• Scheduled internal meetings with MS Outlook calendar

• Respond to emails

• Tracked weekly specified accounts, matched invoicing, entered received payments

• Filing, scanning, faxing, and ordering of supplies Administration/Clerical – J & L Digital Precision, Inc. (San Carlos, CA) Apr-2002 – Apr-2013

• Front desk responsibilities included greeting customers, answering phones, distributing mail, faxing, & photo coping

• Prepared quotes, processed orders, processed shippers for billing, and processed and mail out invoices

• Entered jobs into Shopkeeper, marking prints for shop

• Established new customer accounts, requesting credit history for new vendor accounts

• Performed data entry and scheduled pickups with FedEx & UPS.

• Prepared weekly delivery schedule & prepared new hire paperwork

• QuickBooks – AP / AR entry, end-of-month reports, & accepted/processed payments

• Processed and submit timecards for weekly payroll, prepared banking deposits, & ordered supplies for office/kitchen SKILLS

Accounting/MRP NetSuite, QuickBooks, ISS Shop Keeper General Software Windows & Mac OS, Microsoft Office Suite, GSuite, Wrike, Slack, Zoom, Confluence, Acrobat Pro General Office Accounts payable/receivable, copy/scan/fax, scheduling, filing, Shipping UPS, FedEx, DHL, XPO, Domestic/International, LTL/FTL, Customs/Tariffs Education Anoka Sr. High School

Anoka, Mn

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