Accounting Clerk Accounts Payable
Resume:
Christie Mautz
Midwest City, OK 73110
Cell: 405-***-**** (TEXT AND LEAVE VOICEMAIL)
Email: ********.*****@*****.*** (Preferred method of contact)
EXPERIENCE
December 2018 –March 2024
Accounting Clerk III
Akima/Rivertech Tinker AFB (Contractor with the Department of Defense)
Receives and reconciles all vendor invoices, validates project coding and invoice information.
Processes AP invoices to approval using SharePoint workflow including scanning and uploading.
Monitors SharePoint tasks daily, completing assigned tasks within acceptable timeframe.
Manage purchase cards, coding purchases to correct account and project, submitting final packages for processing.
Review open AP items for monthly billing.
Responds to inquiries including account research, payment info, tracking and resolves issues as they arise.
Works with project purchasing/subcontracts team on PO inquiries and change orders.
Adheres to and plans for monthly accounting deadlines to meet corporate requirements.
Prepares and submits monthly accruals package.
Understands and project ID and general ledger account structure and validates correct coding.
Reviews and prepares AR invoice backup package for government billing.
Assist with uniform deliveries and acceptance, POC for employee uniform issues.
Supports internal and external customers with excellent Customer Service.
Other tasks as assigned to support Business Management department needs and project initiatives.
February 2018-December 2022
Accounting Clerk III
Alutiiq/Afognak, Tinker AFB (Contractor with Department of Defense)
Check vendor invoices for receipt of materials in Maximo and match invoices with purchase orders
Review invoices and statements verifying information, ensuring sufficient funds have been obligated
Reconcile purchase orders in Maximo accounting system
Interpret and verify account coding for invoices
Review and reconcile monthly government reimbursable billing
Interact with functional departments to resolve invoicing and payment issues
Interface with vendors and subcontractors related to billing questions
Process utility invoices and power bills in FIMS, scanning and uploading documentation
Manage/enter SPP IM & WEIS Weekly Settlement invoices, work with Settlements and Finance Departments for Payment Plan
Monitor AP Invoices Pending Workflow Approval and AP Invoices on Hold reports
Monitor invoices in online Invoice Processing Platform (IPP), verify services, request receiving documentation and acquire approvals
Update Accounts Payable spreadsheet from Power Billing, and email at end of each month
Maintain an invoice log to use as checklist
Fill out forms to update vendor information
Maintain Accounts Payable documentation
Monitor purchase order balances
Enter purchase requests in Maximo
Run-off purchase order close out reports
Request closure of purchase orders
Fiscal Year End accruals and manual payments
Make travel arrangements, paying attention to detail and following Federal Travel Regulations, Book airfare, rental cars and hotels online in Concur
Assist employees when travel issues arise Maintain Employee Concur Profiles
Gather prices for cost comparisons, complete documentation and obtain approval
Schedule conference rooms, conference bridges and vehicles
Create or complete spreadsheets per administrative request Back up payroll and switchboard
Communicate effectively orally and in writing
January 2006-July 2017
Accounting Technician
Rigil Corporation (Contractor with in FAA in OKC)
Record financial transactions: Accurately record and maintain financial transactions in the company's accounting system, including accounts payable, accounts receivable, payroll, and general ledger entries.
Reconcile bank statements: Perform monthly bank reconciliations to ensure that all transactions are accurately reflected in the company's financial records and identify any discrepancies.
Assist with financial reporting: Prepare financial reports such as income statements, balance sheets, and cash flow statements, ensuring accuracy and compliance with accounting standards.
Assist in budget preparation: Collaborate with the finance team to gather data and provide support in the preparation of annual budgets and forecasts.
Support in audit and tax compliance: Assist with internal and external audits, providing necessary documentation and ensuring compliance with relevant financial regulations and tax laws.
Maintain fixed asset register: Keep track of the company's fixed assets, including recording acquisitions, disposals, and depreciation calculations.
Assist in accounts receivable and accounts payable: Process invoices, prepare payment vouchers, and assist in credit control activities to ensure timely payments from customers and suppliers.
Assist with payroll processing: Support the payroll function by maintaining accurate employee records, calculating salaries, and ensuring compliance with payroll regulations.
Maintain financial documentation: Organize and maintain financial documentation, including invoices, receipts, and financial statements, in an organized and accessible manner.
Stay updated with accounting regulations: Keep abreast of changes in accounting regulations and ensure compliance with applicable laws and standards.
EDUCATION
EDUCATION
ST. GREGORY’S JUNIOR COLLEGE (NOT GRADUATED)
SHAWNEE, OK UNITED STATES
BUSINESS & INFORMATION SYSTEMS 1996
HARRAH HIGH SCHOOL - HIGHSCHOOL DIPLOMA
HARRAH, OK UNITED STATES
HIGH SCHOOL DIPLOMA 1995 3.5 GPA
SKILLS
Meticulous attention to detail and accuracy
Strong multitasking and prioritization abilities
Proficiency in Microsoft Office Suite
Proficiency in Google Sheets and Google Docs
Exceptional organizational and time management skills
Sound knowledge of accounting principles
Adaptability in dynamic work environments
Analytical thinking and problem-solving abilities
Strong focus on detail-oriented tasks
Building and fostering customer loyalty
Efficient calendar management
Collaborative work approach
Effective communication
Computer proficiency and data entry skills
Proficient in conflict resolution techniques
Critical thinking aptitude
Excellent customer service skills
Ability to handle expense reports
Proficiency in Google Drive, Calendar, Slides
Strong interpersonal skills
Leadership qualities
Logical thinking and problem-solving abilities
Proficiency in meeting planning
Negotiation skills
Office coordination capabilities
Excellent organizational skills
Patience in dealing with various situations
Positive attitude towards work
Prioritization skills
Strong problem-solving skills
Project management experience
Familiarity with QuickBooks
Recordkeeping expertise
Research abilities
Effective social skills
Proficiency in stress management
Task management proficiency
Strong teamwork skills
Troubleshooting capabilities
Proficiency in videoconferencing tools
Ability to develop efficient workflows
Proficient in Xero
Proficient in FreshBooks
Proficient in Sage 50cloud
Proficient in GNU Cash
General office and administrative skills
Lotus Notes
NCR Proof Machines
Cognos
Costpoint
SharePoint
CERTIFICATIONS
Current state driver’s license with an acceptable driving record and proof of valid insurance.
U.S. citizenship with eligibility for and maintenance of required security clearances.
Contact this candidate