Project Management Executive Support

Ana M. CamachoLomeli

South Pasadena, CA ***** (**6) 755 - 7810

***.*.*******.*@*****.*** www.linkedin.com/in/anacamacholomeli

Professional Summary

Highly organized, self-directed Senior Administrative Professional with multiple years of experience running fast-paced office operations. Known expertise in Office and Project Management, Executive Support, and Event Coordination. Track record of executive support for senior leaders in both private sector and non-profit organizations. Demonstrated success executing on all aspects of office administration including schedule maintenance, correspondence, financial documentation, event management, travel arrangements, and fielding phone calls. Exceptional bi-lingual communicator with high attention to detail and superior work ethic. Proven ability to add value quickly and improve processes for efficiency. Committed to delivering high quality results, cultivating an inclusive environment, and adapting quickly to new situations, to help stakeholders maximize their value.

Areas of Expertise

Bilingual (English/Spanish)

Schedule Coordination

Event Planning

Training & Education

Billing & Expense Reports

Budget Stewardship

Travel Arrangements

Project Management

Contract Compliance

Curriculum Design

Bookkeeping

Presentations

Problem Resolution

High Call Volume Management

Zoom

Microsoft Office Suite

Mac OS

Web Ex

Technical Support

Google Meet

Problem Solving

Professional Experience

ALL SAINTS CHURCH, Pasadena, CA 2007 – 2025

Program Assistant to Senior Associate for Pastoral Care, Healing & Health, Congregational Development and Connection and Care

Provided administrative and scheduling support to the Senior Associate running one of the largest churches in L.A.’s Anglican community as well as 5 priests for various ongoing projects

Managed calendars for meetings, travel arrangements, and teleconference scheduling

Authored ministry manuals, brochures, and manage financial documentation including expense reporting, billing, and budgets; improve communication through creation and introduction of bi-lingual forms

Achieved subject matter expertise, training staff on technology, namely PushPay, ServiceU, Arena, and Shelby systems

Oversaw Online calendar of events, mailing lists, and responded to general “information” email inquiries

Provided support for multiple groups and meetings: schedules and coordinated weekly, monthly, and yearly; online, hybrid, and in-person; large- and small-scale

Scheduled dinners/receptions/meetings, and publicity/materials/agenda preparation

Coordinated Memorials and Weddings, conferences acted as liaison to offsite venues (food, hotel rooms, and event spaces), and onsite support to participants

Oversaw annual fair production for 25 + institutional ministries

Coordinated registrations of groups, created layout of events, collaborated with Building & Grounds department to manage setup, assisted in creating collateral for group tables

Supported senior associates of the organization: anticipated needs, maintained calendars and filing, prepared correspondence, and expense reports

Assisted in managing and tracked a yearly departmental budget of $24k+

Communicated with various constituents (members, volunteers) by email and phone to provide support of department programs and processes

Maintained program materials, and church database. Trains and manages program volunteers

FIVE ACRES, Altadena, CA 2006 – 2007

Office Manager for the Program Director

Drove operational efficiency for a community-focused agency, supporting the delivery of essential services to 8,700 children and families in crisis annually across a five-county region.

Empowered executive leadership and staff by providing comprehensive administrative support, allowing them to focus on core program objectives.

Strengthened program service delivery through strategic development, implementation, and coordination, upholding agency compliance and quality

OFFICE OF DR. CONNIE LILLAS & DR. TREVOR DOBBS, Pasadena, CA 2003 – 2005

Office Assistant & Home School Tutor

Designed and Implemented a Comprehensive Homeschool Curriculum: Created a supportive and engaging learning environment for two students (grades 2-4).

Developed and Delivered Daily Lesson Plans: Incorporated regular testing and assessments to monitor student progress and ensure academic achievement.

Facilitated Social Development: Organized activities and interactions to promote well-rounded growth.

Integrated Bilingual Instruction: Leveraged fluency in [Mention the other language here, e.g., Spanish] to enrich the students' educational experience.

Utilized Diverse Educational Methodologies: Employed resources such as Power-Glide Spanish, Oak Meadow, and Sunlight to create a dynamic and effective learning plan.

ALERT COMMUNICATIONS, Camarillo, CA 2003-2005

Sales Coordinator and Assistant to the Vice President

Lead Generation and Market Research: Executed detailed market research to identify and qualify prospective clients, providing critical data to the sales team for targeted outreach and lead development.

Proposal Development and Presentation Design: Collaborated with the VP and Director of Sales to develop persuasive proposals and dynamic presentations, showcasing the company's value proposition and driving successful client engagements.

Sales Team Administrative Support: Coordinated comprehensive administrative support for the sales team, including travel arrangements and logistical planning, enabling them to focus on core sales activities.

Graphic Design and Marketing Material Creation: Utilized QuarkXpress, PowerPoint, and Publisher to create visually appealing and effective marketing materials, including brochures and direct mail pieces, to enhance brand recognition.

Database Administration and Data Maintenance: Maintained and updated the direct mailing database, ensuring data accuracy and integrity, and enabling efficient and targeted communication with potential clients

MEXICANA AIRLINES, Los Angeles, CA 1996-2002

Executive Secretary – Internal Audit Department

Proactive Calendar and Communication Management: I adeptly managed the Internal Audit Manager's schedule, ensuring seamless coordination of appointments and communications, which helped maintain a highly organized and efficient workflow.

Fraud Detection Database Development: I took the initiative to set up and maintain databases designed to identify and track fraudulent ticketing activities. This work directly supported our efforts to safeguard the company's financial integrity.

CONSULATE GENERAL OF MEXICO, Los Angeles, CA 1993-1996

Assistant to Deputy Consul

Consular Services & Visa Processing: Provided direct support to the Consul in Charge, ensuring efficient and accurate processing of passport and visa applications.

• Maintained 100% adherence to relevant regulations.

• Delivered empathetic support to applicants navigating complex procedures.

Accounting & Financial Administration: Managed budget oversight, expense tracking, and financial reporting for the consulate.

• Provided critical financial management support to the Consul in Charge.

• Implemented efficient tracking systems.

General Administration: Developed and managed annual purchase estimates and departmental budgets.

• Ensured efficient allocation of resources to support consulate operations.

Diplomatic Accreditations: Coordinated diplomatic accreditations with the U.S. State Department, ensuring meticulous attention to detail.

• Maintained clear and effective communication with relevant authorities.

Facilities Management:

• Oversaw the maintenance and repair of consulate facilities, ensuring a safe and functional environment.

IT Department:

• Assisted the IT Director in troubleshooting all computer and telephone systems for consulate staff, minimizing disruptions

Technical & Communication Support: Managed the Applied Voice System (AVI) telephone system.

ART DEPARTMEN ASSISTANT, Los Angeles, CA

Freelance Various Productions

Assisted the Art Director in major productions, ensuring seamless execution of creative and logistical tasks

Collaborated with set designers, prop teams, and production staff to maintain artistic consistency

Managed props, materials, and set dressings, ensuring timely setup and breakdown on set

Researched, sourced, and organized art department assets to support the production's visual direction

Provided hands-on assistance in scenic design, graphic elements, and fabrication processes

Worked on high-profile productions, adapting quickly to fast-paced, high-pressure environments

Education

Universidad del Valle de Atemajac Zapopan Jalisco, Mexico

Bachelor of Arts in Business Administration & Computer Science

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