Executive Assistant Managing Director

Laura Sandow

+1-757-***-**** ************@*******.*** Portland, OR 97202

WORK EXPERIENCE

Executive Assistant to Managing Director and IT Department, Iberdrola Renewables, Portland, OR

April 2007 - September 2008

Delivered high-level administrative support to the Managing Director and IT leadership, ensuring seamless daily operations and coordination across executive priorities. Scheduled and organized complex calendars, including recurring staff meetings, leadership briefings, and cross-functional coordination with global stakeholders. Reviewed, tracked, and processed vendor invoices, ensuring accuracy and timely payment across multiple IT initiatives and contracts.

• Streamlined travel arrangements, expense reporting, and purchasing workflows, enhancing efficiency, and reducing administrative turnaround time.

• Served as liaison between internal teams and external vendors, supporting contract negotiation, issue resolution, and vendor performance tracking.

• Supported ad hoc IT/operations projects, contributing to successful system implementations and process improvements.

• Proactively identified and resolved administrative bottlenecks, contributing to a more agile and responsive department.

Acquisitions Specialist, Gray Systems, Inc., Denver, CO

June 2005 - December 2005 (6-month contract)

Drafted and reviewed Statements of Work (SOWs), Requests for Proposals (RFPs), and cost estimates to support timely acquisition planning. Conducted cost analysis and vendor evaluations to ensure contract compliance and best-value solutions aligned with mission objectives. Supported multiple simultaneous procurement efforts, contributing to successful execution of DISA’s technology acquisition goals.

• Supported procurement and contracting operations for the Defense Information Systems Agency (DISA), contributing to the success of critical IT and communications initiatives.

• Facilitated contract modifications, renewals, and option year evaluations in compliance with DoD procurement policies.

• Coordinated closely with DITCO and site representatives to ensure project timelines and specifications were met.

• Managed documentation workflows using DoD’s MRP systems to track contract performance and task order execution.

• Negotiated with vendors on pricing, service delivery, and terms, ensuring alignment with budgetary limits.

• Streamlined contract administration processes, reducing delays and enhancing service-level performance.

• Ensured adherence to Federal Acquisition Regulations (FAR) in all procurement activities.

Purchasing Specialist, United States Navy, Norfolk, VA

September 2002 - May 2005

Served as the Purchasing Officer, managing procurement operations for the Naval Atlantic Meteorology and Oceanography Center. Administered contracts for IT hardware, software, and technical services, ensuring compliance with GSA schedules and federal regulations. Conducted comprehensive vendor comparisons, supporting strategic sourcing and achieving cost effective acquisition outcomes. Oversaw payment processing, reconciliation, and purchase documentation.

• Led purchasing activities for mission-critical assets, including LCD projectors, construction labor, and non-standard supplies.

• Negotiated RFPs, SOWs, pricing, and delivery schedules with vendors to optimize procurement value.

• Ensured compliance with the Federal Acquisition Regulations (FAR) and Government Purchase Card (GPC) policies.

• Streamlined procurement procedures, increasing transparency and efficiency within the purchasing team.

• Provided cross-functional support across logistics, facilities

Aviation Weather Specialist, US Navy – Naval Atlantic Meteorology and Oceanography Detachment, Guantanamo Bay, Cuba

October 2001 - May 2002

Sales and Marketing Executive, Medica Trading, Dubai, UAE

September 1999 - September 2000

Flight Attendant, Mesa Airlines, Grand Junction, CO, and Fort Worth TX

October 1997 - January 1998

Sales Associate, Color Tile, Tigard, OR

April 1996 - July 1997

EDUCATION

Portland State University

Bachelor of Science, Art (In progress)

SKILLS

Audience Insights, Aviation, Calendaring, Compliance, Contract Administration, Contract Management, Contracting, Cost Analysis, Cost Estimating, CRM, Customer Relations, Customer Retention, Customer Service, Database, Event Coordination, Event Planning, Expense Reports, Invoicing, Meteorology, Navy, Office Management, On Boarding, Management, Process Improvement, Procurement, Proposal Writing, Reconciling, Sales and Marketing, Strategic Partnerships, Travel Arrangements, Vendor Management

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