Administrative Assistant Executive

Joanne Regalbuto

**** * ********* **, **** Meadow, NY 11554 917-***-**** **********@*****.***

SKILLS: Microsoft Window 10 – Advanced Outlook – Word – Excel – PowerPoint, Staples Link, Concur, UPS Campus, Live Meeting and Video Conferencing, Lucas, Precise and DTS. Extremely knowledgeable in CT Lien, Visio Graphics, SharePoint, CRM, Buy Smart, PeopleSoft, FINRA.net, STAR, SAP, Fieldglass, Workday, Ariba, Teams Salesforce, CSC System, CHUB System.

EXPERIENCE

MUFG August 2018 – March 2025

Administrative Assistant, Senior Specialist – Managing Director, Head of Supply Chain Finance and Team

Effectively manage calendar for meetings with WebEx, Teams.

Set up Town Hall meetings with SCF/TPS teams in US/Europe, schedule conference room.

Coordinate and planned detailed travel international and domestic.

Expense Management prepare and submit for team.

Approve contractors’ timesheets

Carry out specific tasks in line with clear procedures and working practices to support MD, and team in everyday work.

On-boarding new hires and work orders for contractors. Follow up on access before start date.

Troubleshoot any issues SCF teams have in order to ensure immediate response to problems.

Monitor and approve CSC invoices in Ariba.

Update organization chart and edits for team meetings in PowerPoint.

File UCC3 Continuation in CSC system.

Print for approval of Prime Revenue Draft Reports weekly for Supplier Onboarding MD.

Work on projects as needed

National Grid April 2017 - August 2018

Executive Assistant – Sr. VP, US Financial Controller and Sr. VP, Strategic Initiatives Finance Ops and CFO

Effectively manage calendar for meeting, workshops, appointments in the US/ UK and plan and coordinate travel arrangements.

Coordinate and planned detailed travel international and domestic in Concur.

Prepared expense reports in SAP-Concur.

Act as liaison with relevant project team members in order to ensure resources and materials are available as and when required in order to meet given project milestone.

Carryout specific tasks in line with clear procedures and working practices in order to support Sr. VP’s, CFO and Directors in everyday work.

Support functional on-boarding and hiring activities.

Respond to customer queries relevant to department in order to ensure immediate response to problems.

Worked on projects as needed.

FINRA (Financial Industry Regulatory Authority) – Contract Position October 2015 – January 2017

Executive Assistant – Chairman and CEO

Extensive and complied calendar management with scheduling meeting/conference rooms in Outlook

Coordinate and planned detailed travel international and domestic in Concur

Prepared expense reports in Concur

Screened all incoming calls.

Monitored CEO email and reply as needed.

Prepared materials for Board Meeting.

Backup Executive Assistants when needed.

Available on blackberry 24/7.

Tracked CEO time off in PeopleSoft.

Worked on special projects as needed.

HSBC Securities (USA) – Contract Position October 2015 – January 2017

Senior Executive Administrative Assistant – Global Markets – Co-Head MD, Resources Energy Group and team, and

Head of Financial Institutions and team on trade floor

Extensive calendar management with scheduling meeting/conference rooms in Lotus Notes.

Coordinate and planned detailed travel international and domestic in Amex Concur and Egencia.

Order office supplies, business cards/stationary, and blackberry equipment as needed.

Process on boarding of new hire with IT, telephone in CSR system.

Prepared heavy/detailed expense reports in Buy Smarts.

Backup Executive Assistants when out of office.

Worked on special projects as needed.

Well Fargo Capital Finance August 1999 – February 2015

Senior Administrative Assistant/Officer – SVP, Head of Business Finance Northeast Regional Manager, NY Business Finance Team of 11, Backup Loan Origination, Underwriters and Compliance Coordinator

Provided outstanding administrative support consistently and accurately by being highly organized while using strong written and oral communication skills.

Responsible for obtaining and accurately compiling monthly loan reports to senior management under tight deadlines.

Coordinated and planned detailed travel itinerary.

Heavy calendar management in Outlook.

Proceed/code all client invoices to accounts payable for payment.

Planned and facilitated onsite/offsite meetings including location and catering.

Liaison between customer and senior management on incoming calls. Handled and prioritized requests for customers. Provided outstanding customer service.

Prepared expense reports team.

Understand and supported Compliance regulations. Backup Compliance Coordinator for the NY Portfolio. Review administrator work to ensure documents are scanned to share network drives. Consistent training and updates required.

Worked closely with Relationship Mangers to obtain renewal of insurance certificates, UCC and searches.

Managed Stock Certificates/Vehicle Registrations. Inputted information into Precise to generate reports.

Backup office manager with maintaining the facility and working with building management prioritize workload.

Ordered office supplies, business cards/stationary and blackberry equipment as needed.

Uploaded closed deal reports from CRM for Head of Loan Origination.

Coordinated annual roadshow for CEO of Wells Fargo Capital Finance.

CERTIFICATIONS

Wells Fargo Capital Finance Diversity Council Committee July 2013 – November 2015

Recipient of the Above and Beyond Award October 2014

Recipient of the Front Line Award October 2012

Annual Compliance Training June 2011

Administrative Leadership Development Courses 2009/2010

Member of the Best Practice Council September 2004/2005

EDUCATION

John Dewey High School

References Upon Request

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