Accounts Payable Vendor Relations
Resume:
Vanessa Rivers
718-***-**** *******@*********.*** Brooklyn, NY 11225
Professional Summary
A diversified position in Accounts Payable utilizing comprehensive knowledge and experience, while offering an opportunity for professional growth and advancement.
Adept accounts payable management professional with extensive experience in account analysis and debt reduction, problem identification and resolution. Analytical focus with strong investigative abilities; quick recognition of errors and anomalies. Demonstrated ability to maintain efficient, cost-effective preparation of all journals, ledgers, statements, and account reconciliations. Clear, concise communicator with well-defined interpersonal skills; work well with individuals and groups on all levels. Expertise in accounts payable, records/inventory management, vendor relations, investigations, retail operations, employee supervision and training, marketing/ merchandising, account analysis, customer services and problem resolution.
MS Word, Excel, PowerPoint and various accounts payable systems including PeopleSoft, SAP, Great Plains, Quick Books, Mas90, Mas500, Lawson, Concur, Memphis, Microsoft Dynamics NAV and Gordon Lowe.
Skills
• Accounts payable
• Vendor management
• Expense reporting
• Financial reconciliation
• Purchase order processing
Experience
Assistant Manager- Accounts Payable December 2024 - June 2025
Soho Studio LLC / TileBar, Inwood, NY
•Manage all aspects of daily departmental operations.
•Review and reconcile department work for accuracy and discrepancies.
•Audit and review all employee travel and expense reports.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process wire / ACH request for foreign and domestic entities.
•Oversaw the monitoring of check endorsements and the reconciliation of bank statements.
•Involved in extensive contact with vendors on a wide range of matters including processing of invoices, check issuance and the resolution of vendor account disputes.
•Input of accounts payable and vendor information, as well as updated existing computerized files.
•Issue and match Purchase Orders for vendors.
•Monitor daily departmental email inbox.
Supervisor - Accounts Payable May 2024 - October 2024
Collins Building Services, New York, NY
•Manage all aspects of daily departmental operations.
Review and reconcile department work for accuracy and discrepancies.
Audit and review all employee travel and expense reports.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process wire / ACH request for foreign and domestic entities.
•Oversaw the monitoring of check endorsements and the reconciliation of bank statements.
•Involved in extensive contact with vendors on a wide range of matters including processing of invoices, check issuance and the resolution of vendor account disputes.
•Input of accounts payable and vendor information, as well as updated existing computerized files.
•Issue and match Purchase Orders for vendors.
•Monitor daily departmental email inbox.
Manager - Accounts Payable November 2020 - March 2024
Strategic Financial Solutions, New York, NY
•Manage all aspects of daily departmental operations.
•Review and reconcile department work for accuracy and discrepancies.
•Audit and review all employee travel and expense reports.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process stop payments on outstanding and/or lost checks.
•Process wire / ACH request for foreign and domestic entities.
•Oversaw the monitoring of check endorsements and the reconciliation of bank statements.
•Involved in extensive contact with vendors on a wide range of matters including processing of invoices, check issuance and the resolution of vendor account disputes.
•Input of accounts payable and vendor information, as well as updated existing computerized files.
•Monitor daily departmental email inbox.
•Process year-end 1099's.
•Heavy vendor contact.
Manager - Accounts Payable May 2011 - March 2020
The Fireman Hospitality Group, New York, NY
•Manage all aspects of daily departmental operations, including the delegation of assignments to a staff of two A/P coordinators.
•Process payables for 9 restaurants.
•Review and reconcile department work for accuracy and discrepancies.
•Audit and review all employee travel and expense reports.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process stop payments on outstanding and/or lost checks.
Process wire / ACH request for foreign and domestic entities.
Heavy vendor contact.
AVP / Manager - Accounts Payable October 2009 - January 2011
BNY Covergex Execution Solution, New York, NY
•Manage all aspects of daily departmental operations, including the delegation of assignments to a staff of five A/P coordinators.
•Process payables for 25 acquired firms.
•Review and reconcile department work for accuracy and discrepancies.
•Audit and review all employee travel and expense reports.
•Process month-end accruals and journal entries.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process stop payments on outstanding and/or lost checks.
•Process year-end 1099's.
•Process monthly abandoned property items.
•Established, implemented and enforced A/P policies and procedures for firm.
•Process wire / ACH request for foreign and domestic entities.
Manager - Accounts Payable February 2006 - December 2008
National Financial Partners, New York, NY
•Manage all aspects of daily departmental operations, including the delegation of assignments to a staff of nine A/P coordinators.
•Process payables for 200+ acquired firms.
•Review and reconcile department work for accuracy and discrepancies.
•Audit and review all employee travel and expense reports.
•Process month-end accruals and journal entries.
•Reconcile daily transactions and resolve discrepancies.
•Compile reports for senior management.
•Process stop payments on outstanding and/or lost checks.
•Process year-end 1099's.
•Process monthly abandoned property items.
•Established, implemented and enforced A/P policies and procedures for firm.
Manager - Accounts Payable/Profit & Loss July 1999 - February 2006
Refco, LLC, New York, NY
•Directed all aspects of daily accounts payable operations including the supervision, training, and scheduling of a staff of five.
•Reviewed all departmental work including invoice documentation for completeness, accuracy and compliance with accounts payable policies and procedures.
•Verified/approved vendor invoices and oversaw prompt processing to ensure entitlement to all applicable trade discounts.
Scheduled recurring expenses such as rent and utilities.
Prepared forecasts/projections of accounts payable expenses including anticipated cyclical expenses.
•Oversaw the monitoring of check endorsements and the reconciliation of bank statements.
•Arranged for the issuance of stop payments, certified checks, reissuance and the voiding of checks as necessary.
•Reconciled daily transactions and resolved discrepancies in entries.
•Involved in extensive contact with vendors on a wide range of matters including processing of invoices, check issuance and the resolution of vendor account disputes.
•Analyzed vendor account activities, invoice trends, complex and unusual transactions, as well as performed overall account analyses.
•Compiled reports for senior management.
•Organized and updated the conventional filing system including vendor files.
•Input of accounts payable and vendor information, as well as updated existing computerized files.
Assistant Manager - Accounts Payable June 1998 - July 1999
Sotheby's International Realty, New York, NY
•Directed all aspects of daily accounts payable operations including the supervision, training, and scheduling of a staff of four.
•All other responsibilities similar to those listed below.
Assistant Manager - Accounts Payable September 1989 - June 1998
Gruntal and Company, LLC, New York, NY
•Directed all aspects of daily accounts payable operations including the supervision, training and scheduling of a staff of six.
•Reviewed all departmental work including invoice documentation for completeness, accuracy and compliance with accounts payable policies and procedures.
•Verified/approved vendor invoices and oversaw timely processing to ensure entitlement to all applicable trade discounts.
•Scheduled recurring expenses such as rent and utilities.
•Prepared forecasts/projections of accounts payable expenses including anticipated cyclical expenses.
•Oversaw the monitoring of check endorsements and the reconciliation of bank statements.
•Arranged for the issuance of stop payments, certified checks, reissue and voiding of checks as necessary.
•Reconciled daily transactions and resolved discrepancies in entries.
•Involved in extensive contact with vendors on a wide range of matters including processing of invoices, check issuance and the resolution of vendor account disputes.
•Analyzed vendor account activities, invoice trends, complex and unusual transactions, as well as performed overall account analyses.
•Compiled reports for senior management.
•Organized and updated the conventional filing system including vendor files.
•Input of accounts payable and vendor information, as well as updated existing computerized files.
Education
Business Management - Borough of Manhattan Community College (CUNY), New York, NY
Phone Numbers
References
References furnished upon request.
Contact this candidate