Executive Assistant Data Entry
Resume:
Carlen M. Jones
**********@*****.*** **** Buckthorn Ct, Lanham, MD 20706 301-***-****
Objectives
Seeking employment in the administrative field which I have over 20 years of combined work experience and education.
Education
Diploma received, Northwestern High School, 1991
Certificate received, Data Entry, PSI Institute, 1992
Class A Food Service Manager License, PG County, 2018
Experience
Trinity Lutheran Church 6600 Laurel Bowie Road, Bowie, MD 20715
Executive Assistant/Office Manager 04/2018 – Present
Receive incoming phone calls; take messages for Pastor and staff; answer questions and provides information whenever possible.
Greet and help members and visitors.
Sort and distribute all incoming mail.
Seal, stamp, sort, and post all outgoing mail.
Maintain medical/hospital and Trinity prayer list; keep appropriate staff members informed.
Schedule all appointment; handle correspondences; take notes for meetings, and other general clerical and support tasks as assigned.
Prepare weekly bulletins and/or PowerPoint slides for worship services.
Email scheduled worship assistants’ weekly reminders using Planning Center.
Prepare Correspondences.
Assist Properties Manager with scheduling events on Trinity’s Online Calendar; enter and update events as needed.
Maintain Trinity’s website, E-Trinity mailing server, social media, and ensure consistency between those outlets and the online calendar.
Provide worship assistant scheduler and assisting minister scheduler with quarterly worship assistant template. Finalize schedule copies for distribution.
Maintain official church records.
Maintain visitor contact and member information using church 360.
Preparation of membership directory.
Ensure that office files are up to date and well organized, and that office equipment is cleaned and well-maintained.
Order office supplies for the church and ministries as needed.
Coordinate the administrative function of the Pastor’s Office.
Maintain schedule for special services such as Baptisms, Weddings, and Funerals.
Proofread written materials generated by the Pastor as requested, such as service bulletins, newsletter, and announcements.
Work with appropriate committees, officers, and leaders to carry out the ministry of the church.
Other assigned duties asked of the Pastor on an as needed basis.
Woodstream Church Children’s Ministries 9800 Lottsford Road, Mitchellville, MD 20721
Administrative Assistant 09/2007 – 04/27/2012
Prepares written email messages, letters, memos, and other documentation for all children’s ministries.
Create and update all monthly newsletters for the Department.
Create, edit, redline, and proofread all correspondences.
Keep track of file index.
File all documents numerical and alphabetically.
Maintaining and ordering all office supplies for the Department.
Coordinate all special projects for the Department.
Keep track of the monthly budget for the Department.
Create power point presentations for volunteer manuals, trainings, and handouts.
Facilitate quarterly volunteer trainings and meetings.
Provides information by answering questions and request for the Department.
Handle all incoming and outgoing mailings.
Responsible for entering Time & Attendance in database in a timely manner.
Prepare and keep track of all time and attendance for the Department.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
Create all brochures for the Children’s Ministries Department and make sure all information is up to date.
Responsible for maintaining the upkeep of the bulletin boards with Monthly Themes.
Contributes to Departments effort by accomplishing related results as needed.
Maintains professional and technical knowledge by attending educational workshops.
Answer multi phone lines for Department.
Serve as a liaison for other Departments and help with their task on an as needed basis.
DJA L.L.C./Akima Contractor Department of Commerce PTO, Arlington, VA
Document Review Clerk 07/2003 – 01/2007
Create, edit, and update files.
Reconcile records and documentation.
Perform data entry for applications.
Responsible for maintaining document quality control.
Assemble applications.
Serve as a liaison for other Departments and help with their task on an as needed basis.
Computer Skills
Microsoft Office Suite
MultiMate
Quicken Books
Lotus 1-2-3
Lotus Notes
Windows 2000
Dbase IV
Adobe Reader
One Note 2013
Microsoft Outlook
PACE
K-Term
Special Skills
Internet
Data Entry
6000 key strokes per hour
Dictaphone
IBM Compatible Microcomputer
Datamax Computer
BCR Scanner
1090 and 5090 Xerox machine
Bindery Equipment
Fax machine
10-key calculator
Palm System
Detail Oriented
Work under pressure
Great Communication Skills
References Available Upon Request
Contact this candidate