Project Managers Accounts Receivable

SCHWANDA BROWN

**** ******** ***** **** ******* TX 77073

832-***-**** Cell Email: *************@*****.***

EDUCATION:

Delgado Community College, New Orleans, LA

Associates in Accounting

EXPERIENCE:

Bureau Veritas - Houston, TX

6HQLRU 3URMHFW Biller-July 2020-April 2023 (Reduction in Staff) x Responded to Customers inquires and resolved issues about billing discrepancies, unpaid invoices and answered questions that may needed answers.

x Worked with project managers and fellow team members on monthly invoice preparation and distribution, as well as payment status tracking.

x Work with project managers to ensure timely and accurate invoicing along with tracking and reporting project financials.

x Assist with project accruals, revenue and forecasts in support of project managers. x Organize and maintain contract information in project folders, created and managed project set ups, and ran reports the ERP system, Deltek Vision and Flex. x Reconciled and recommend resolutions for report discrepancies and problems. x Maintain financial reports and records to ensure compliance with annual internal and external audits. x Reviewed Contracts, PO’s and Rate Sheet to ensure prompt Invoicing. x Worked with the Project Teams on time corrections before processing, paying and bill to the Customer. x Processed Billing at 100% and assisting the Collection/AR team at 50%. x Portal input, Emailed and Mailed out invoices and correspondence to customers. x Provided cost analysis support per the director, manager of projects, project managers, and other key members.

Epic Companies- Houston, TX

Accounts Receivable and Billing Administrator –January 2020-Ended -XO 20 (Company filed for Bankruptcy) x Processed incoming Billing Invoices to the Customers then entered Billing Invoices into Great Plains. x Responded to Customers inquires and resolved issues about billing discrepancies, unpaid invoices and answered questions that may needed answers.

x Engaged management over any AR issues.

x Manage the Invoice Log Registry for quality control. x Audit Records and Ledgers to ensure they contained the correct information, such as billing address, PO’s, Correct Invoice Numbers, Etc.

x Worked closely with the Project Managers, Sales and Upper Management. x Managed the Aging Report and sent out Biweekly to the Customers. x Processed Payments and Credit Memos.

x Responded to audit requests from External and Internal Audit which included providing Billing Invoices, reconciliation’s and analysis of A/R related accounts. x Responded to audit requests from External and Internal Audit which included providing Billing Invoices, reconciliation’s and analysis of A/R related accounts. x Processed Billing at 50% and managed Collection at 50%. x Provided timely follow-ups on payment arrangements. x Mailed out correspondence to customers to encourage payments of delinquent accounts. x Made outbound calls in a professional manner while keeping and improving customer relations. x Identified issues attributing to account delinquency and discussed with the Project Managers, Sales and Upper Management team.

x Review contracts to ensure that all Billing was in compliance to the contracts and agreements. d l d i b t billi di i

SCHWANDA BROWN

1523 Carolina Grove Lane Houston TX 77073

832-***-**** Cell Email: *************@*****.***

Constellation – An Exelon Company- (Short Term Contract Position)-Houston, TX Quality Assurance – March 2018-December 2019 (Offered a permanent position with Epic Companies) x Validated Customer Contracts

x Verified products and dealt attributes against the billing system. x Reviewed the invoice details for accuracy.

x Ran SQL queries to verify utility usage.

x Read and interpreted EDI transactions.

x Managed daily communications with multiple functional areas within SLA. x Maintained an exceeded the 2-day turnaround time on all requests. x Researched and resolved multiple escalated billing issues. x QC reviewed over 19K invoices with $68M in revenue. x Processed Billing at 80% and managed Collection at 20%. x Processed Project Billing, Monthly Billing, Quarterly Billing, Lump Sum, Upon Completion, ETC. x Ran system queries and reports as needed.

Cenergy International Oil and Gas - Houston, TX

Accounting Specialist II -December 2011-March 2018 (Reduction of Staff) x Processed the following types of Labor: Daily, Hourly, Salary, and Fixed Rates & Lump Sum Rates. x Processed billing for 1099 Consultants, W2 Employees, Aggregators, Clients, Venue, ETC. o Locations: (In the United States, Outside of the US and Overseas). x Created, updated and managed records in PeopleSoft, ADP, Oildex and Avionte for 1099 Consultants, Aggregators, W2 Employees and Customers.

x Created, updated and managed billing information: PO’s, Services Orders, Network Numbers, Work Site, Bill to, ETC.

x Problem solved all billing issues that may cause payment or billing issues. x Monitored our billing software to ensure adequate billing and adequate software communications with outside portals.

x Assisted in two software implementations: NetSuite to PeopleSoft; PeopleSoft to Avionte. x Was responsible for the Billing, Aging, Open Account Receivable and Payables for several clients in different business units.

x Worked with project managers and fellow team members on monthly invoice preparation and distribution, as well as payment status tracking.

x Entered accurate Billing and Credit adjustments for inaccurate billing. x Processed invoices for payments: coded invoices, seek approvals, sent approved invoices to AP for payment and monitored invoices for payment status. x Prepared/Scanned all invoices and supporting documents to send to clients for further billing. x Processed Payroll & Billing at 50% and managed Collection at 50%. Houston Food Bank (12 Month Contract Position) - Houston, TX Billing Specialist – July 2010 - December 2011

x Reviewed, prepared, monitored, and posted agency invoices for over 400 agencies and customers. x Processed credits on returned orders, closing for all inventories, and billing. x Maintained accounts receivables, schedules & ledger reconciliations for monthly, quarterly, and year ending.

x Communicated with the agencies and seeking guidance for whatever problems they may have occurred with inventory on an item (s) or invoice (s).

Vanguard Geriatrics (Short Term Contract Position) – Houston, TX Medical Biller and Collector – January 2010 - July 2010 x Processed Billing, Payments, and Write offs in Medisoft. x Recovered and investigated unpaid billing for patients. x Verified insurance through multiple websites, via telephone or Host Applications. x Answered a multi switch board-line, scheduled appointments for over 200 patients and processed all messages accordingly to each attending nurse and physician. SCHWANDA BROWN

1523 Carolina Grove Lane Houston TX 77073

832-***-**** Cell Email: *************@*****.***

Huntsman Advance Technology – Houston, TX

Business Invoicing Administrator – July 2007- January 2010 (Major lay off during recession) x Processed invoicing activities (printing, folding and sending invoices, documents and information via fax, mail, e-mail and EDI, etc.)

x Entered data into SAP and utilizing SAP for cancel and re-billing invoices. x Created and canceled invoices, debit memo, credit memo and monitor for additional changes. x Monitored invoicing, reports and communications. x Researched & troubleshoot invoicing for internal employees and managed the closing process for Sales & Distribution.

x Daily recorded inventory into an Excel spreadsheet and entering service transactions into the Access database.

x Generating purchase requisitions in Helios/SAP for invoices and generating receipts in Helios/SAP for invoices.

Gaslight Square Apartments, New Orleans, LA

Property Manager – December 2000-December 2006 (Katrina destroyed the property) x 0anaged and leased apartments for a multi-family apartment complex of over 270 units. x Had day-to-day contact with residents, vendors and future prospects while providing excellent customer service.

x Completed all evictions procedures with the courts and worked with the police departments on serving evicted tenants.

x Managed property inspections to ensure that the property would remain in good condition. x Managed all activities hosted for the residents of the apartment complex. (Ex: Night out against crime events, Back to school events, Holiday give away, Charity, etc.) x Directed staffing, training and evaluation performance for over 12 staffs. x Kept records of all financial transactions for the establishment within the corporate portal. x Allocated and posted details of all business transactions to subsidized accounts using journals, ledgers and CRJ’s before acquiring the Yardi system.

Castle Manor Clinic & Castle Manor Micro Tech, New Orleans, LA Certified Medical Assistant (part-time in the evening & weekends) (June 1999-December 2004) x Day to day contact with patients and worked with nurses and physicians. x Prep. Patients and exam rooms for the nurses and/or doctors. x Ensured that all charts and required instruments was prepared for the nurses and/or doctors. x Administrated injections, blood testing, measured vital signs, temperature taken, blood pressure, weight and height and recorded all information given in the patient’s charts. x Verified insurance, Appointment setting, communicated with different insurance on payments, verified coding, payment posting and collections.

x Completed on and off site drug and alcohol screenings. SOFTWARE SKILLS:

x SAP, NetSuite Oracle, PeopleSoft, Ariba, Avionte, ADP, Oildex, Quickbooks, Yardi, Great Plains, Baseware, Concur Supplier Portal, Quickbase, Basware, Deltek Vision, TLO Timekeeping, Paycom, Flex, Camps, AEP, x MS Office Suite (Word, Excel, Outlook)

ADDITIONAL TRAINING

x Certified Safety Training x Certified Medicaid Application Center x Certified For Tax Credit Property and HUD x Certified Medical Assistant

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