Project Coordinator Accounts Receivable
Resume:
CAROLYN K. MCRIMMON
East Orange, NJ 07018
**********@*****.*** 201-***-****
EXECUTIVE PROFILE
Results-driven business professional with over 20 years of proven success as a Project Coordinator, specializing in Educational Grants within the pharmaceutical and healthcare industry, with a primary focus in the Medical Affairs space. Recognized for effectively managing complex projects and initiatives that support medical education and compliance, while ensuring alignment with organizational goals and industry regulations. Experienced in fostering strong, collaborative relationships with cross-functional teams including Legal, Regulatory, and Accounting.
CORE COMPETENCIES
Project Management Vendor Management Communication Relationship Building Registries Cross-Functional Collaboration Critical Thinking Grant Coordinator Investigator Initiated Studies Phase III Trials Presentation Designer
WORK HISTORY
Hewlett Packard (HPE), Berkeley Heights, NJ November 2023 to August 2024 Customer Account Specialist/Project Coordinator – Contract Employee
● Managed accounts receivable and collections activities for Enterprise accounts within HPE Financial Services.
● Negotiated with customers within the boundaries of legal considerations in customer relations, including consumer rights and manufacturers' warranty responsibilities.
● Created and maintained monthly customer leasing reports. Novartis Pharmaceuticals, East Hanover, NJ September 2021 to October 2022 Senior Application Administrator - Contract Employee
● Responsible for conducting Compliance Reviews to ensure that Sponsorship submissions are aligned with external regulations, industry guidelines, and Novartis policies and processes.
● Uploaded the Novartis LOA in accordance with the Signatory approval amount. Processes the approval while ensuring that any applicable GRC decisions and contingencies are thoroughly documented.
● Tracked payment details for all NOGE sponsorships using SAP practices.
● Updated approved sponsorships and grants trackers.
● Sent monthly sponsorship budget updates to Finance.
● Distributed monthly approved sponsorships tracker breakdowns by Therapeutic Area (TA) to Directors of Operations.
● Updated quarterly grant metrics and report cards.
● Executed the Funding Review Process for sponsorships in Medical Affairs, coordinating information flow from internal and external sources to facilitate communication with internal stakeholders (e.g., Grant Review Committee) and external customers
(e.g., external funding requesters).
● Drove innovation and process improvements by leveraging digital capabilities to enhance impact and efficiency within the submission portal.
● Collaborated to track budgets and manage government reporting.
● Ensured compliance with department Working Practice Documents (WPDs), guaranteeing accurate and timely reporting of all activities.
● Managed, maintained, and updated documents and timelines related to customer requests. Bausch Health Pharmaceuticals, Bridgewater, NJ April 2021 to September 2021 Senior Application Administrator - Contract Employee
● Managed vendor-related activities, including:
Creating, modifying, and issuing vendor agreements.
Routing contracts through the system for signoff.
Processing invoice payments. Vendors included logistics providers, statistical analysis companies, and medical writing groups.
● Ensured healthcare provider-related expenses were reported internally to comply with obligations under the Corporate Integrity Agreement and the Sunshine Act.
● Under the supervision of the Head of Medical Affairs, managed investigator-initiated grant request procedures, such as documenting communications with investigators regarding study updates, processing invoices, and tracking payments.
● Archived documents in accordance with the records retention policy.
● Adhered to all applicable policies and procedures related to Medical Science Liaisons, including but not limited to:
Corporate Integrity Agreement
Grants SOP
Grants Committee Mandate
IIS SOP
Grants and Investigator-Initiated Studies Policy
Sunshine Act
Eisai Pharmaceuticals, Woodcliff Lakes, NJ June 2017 to March 2020 Grants Project Coordinator
● Helped with contract execution for CME (Continuing Medical Education) and IIS (Investigator Initiated Research Studies) projects; received and tracked requests for CME grants; and prepared CME grants for evaluation and approval.
● Using SAP, I processed grant payment invoices.
● Handled grant payments to authorized suppliers.
● Helped the Senior Coordinator with the activities related to IIS grant application. Helped handle requests for medicine distribution from IIS sites.
● Performed additional administrative and coordination tasks and special projects for the department as required.
● Promptly and expertly assisted internal colleagues and grant requestors in relation to CME awards.
● Helped with forecasting, budgeting, and compliance reporting procedures. UPS, Mawah, NJ January 2017 to May 2017
Grants Project Coordinator - Contract Employee
● Microsoft SharePoint development and maintenance including; InfoPath forms, workflows, security groups and content
● Microsoft Access development, maintenance and reporting; File Transfer Protocol (FTP) user Administration
● Scheduling, preparations, follow-ups and reporting for Supplier Business Reviews
● Coordination of record retention, including inventory control, contract verification, reporting, and storage
● Reports from several departments, including those on contracts, appropriations, purchase orders, DIM, customer service indexes, ad hoc reports, and procurement spend visibility Sandwiches Unlimited, Orange, NJ July 2016 to July 2017 Credit Card Conciliation Coordinator/Analyst
● Daily credit card receipts were reconciled with daily batch reports as required by the cashier (Excel).
● Vendor reports were reconciled, and the shop, delivery, catering, and vendors' records were balanced. Sanofi-Aventis Pharma, Bridgewater, NJ March 2016 to June 2016 Project Coordinator, R&D QA Department – Contract Employee
● Performed general Administrative Assistant duies that included scheduling meetings, organizing conference spaces, taking minutes at meetings, and sending out invitations using Teams and Microsoft Outlook.
● Scheduled meeting spaces (both internal and external)
● Supported scheduling and room reservation projects, helped to streamline procedures, and offered direction and assistance to end users in charge of self-service meetings.
● Supported scheduling issues, resolving disagreements, obtaining data for client escalations, and reporting to management
● Instruction in file management and organizing (making PowerPoint presentations, using Webnair, WebEx, and Linx)
● Management and organizing of historical files (archiving, lot release files)
● Oversight and administration of staff meetings (informing the team of continuing project progress)
● Minutes of meetings (APQM Update, RQN, etc.)
Mercedes-Benz, Montvale NJ May 2015 to August 2015 Training Project Coordinator, Leasing Dept. - Contract Employee
● Created and modified presentations, updated spreadsheets; proficiency with MS Excel, MS
● Project, Clarity, MSPowerPoint and MS Word
● Supported Project Manager in training related endeavors, including but not limited to:
● Creation of training related documentation and presentation (PowerPoint)
● Delivered the process and tool training in a group setting as well as 1:1 sessions (WebEx)
● Verified weekly reporting and tracking of project costs and time (Clarity) Express Scripts, Franklin Lakes, NJ 09/2013-12/2014 Training Project Coordinator, QA Department – Contract Employee GalaxE.Solutions, Inc., Somerset, NJ 12/2011-07/2012 Project Coordinator, IT Department
Horizon BCBS NJ, Newark, NJ 07/2010-10/2011
Project Coordinator, IT Department – Contract Employee Forest Research Institute, Harborside Financial Center, Jersey City, NJ 07/2008-07/2010 Clinical/Project Assistant, Clinical Development Department – Contract Employee Montclair State University, Upper Montclair, NJ 07/2001-03/2008 Budget & Planning Coordinator
Office Specialist, Psychoeducational Center
Sr. Administrative Assistant, Senior Vice President for Administration EDUCATION
Metropolitan Institute of Network Technology December 1998 Jersey City, NJ 07306
AS Degree, Network Management
ADDITIONAL SKILLS
● Applications (Clarity, MS Office, MS Access, FTP, RMS, Lotus Notes)
● Collaboration Tools (MS Teams, MS Project, SharePoint, Smartsheet, MS Visio)
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