Administrative Assistant Cost Control

Shani Leach

Orange, TX, *****

Available onsite: Port Neches, TX, 77651

Summary:

Worked in the Oil & Gas Industry from 2003 to 2020. Positions include Security Receptionist, Track Timekeeper, Document Controls, and Administrative Assistant. Started working at International Paper in 2021.

Strong knowledge of Office Management, Timekeeping, Budget Reports, Cost Control, Tracking Purchase Orders, Onboarding of New Hires, Maintaining Excel Spreadsheets, Pivot Tables, PowerPoint, EDMS Documentum, Oracle, SharePoint, Outlook, Word, Teams.

Highly Organized, Analytical, Works Well Under Pressure, Meeting Deadlines, Confidential, Trustworthy, Punctual, Dependable, Hard Working, Team Player, Self-Reliant with Initiative Skills.

Skills:

Office Management

Timekeeping, Budget Reports

Cost Control

Tracking Purchase Orders

Onboarding of New Hires

Maintaining Excel Spreadsheets

Pivot Tables

PowerPoint

EDMS Documentum

Oracle

SharePoint

Outlook

Word

Teams

Google Workspace

Education Details:

High School diploma

Bridge City High School, Bridge City, Texas

Attended Lamar University – Orange, Texas

Professional Experience:

Clark Industrial, International Paper – Orange Mill

Site Administrator

Aug 2021 – Dec 2023

Track Timekeeper – Daily Time Allocations, Weekly Payroll

Generate Daily Attendance and Absentee Reports

Generate Weekly, Monthly Budget Reports and KPI’s (Key Performance Indicators)

Cost Control and Purchase Order Tracking

Identify and Resolve any Discrepancies with Invoices

Create and Maintaining Employee Rosters and Files

Assist HR with Onboarding of New Hires

Schedule TEAMS Meetings with Corporate and Mill

Summarize Labor Charges for Communication with Area Supervisors

Create and Submit all Expense Reports to Corporate Office

Work Closely with Site Manager and Superintendent to follow Policies and Procedures of Site

AirSwift, Invista - Orange

Administrative Assistant

May 2019 – July 2020

Organize meetings for Area Coordinators, reserve conference rooms, set schedules and dates on desk top calendars, order food or refreshments requested.

Maintain offices supplies for Administration Building, order supplies as needed.

Assist visitors and contractors; verify identification and training to issue appropriate badge for visit.

Maintain three Excel Spreadsheets: Monthly Matrix, Contract Administration, and Document Control.

Answer phones and direct calls to the correct department.

Kelly Services, BASF – Port Arthur

Turnaround Timekeeper

Feb 2019 – May 2019

Assign skill, pay rate and schedule to contractors.

Check time against gate logs and allocate to specific work order or purchase order.

AirSwift, Invista - Orange

Document Control Specialist

Dec 2016 – Jan 2019

Organize and update current EDMS program, Documentum.

Convert paper documents to electronic format.

Cost Control for FCA Purchase Orders.

Update Excel Spreadsheets and Pivot Tables.

Plot and copy full drawings for clients.

Prepare and transmit packages for Turnaround Group.

Upload electronic documents to SharePoint.

Renamed all drawings and updated attributes in Blue Cello.

Mundy Companies, Invista - Orange

Fill-In TRACK Timekeeper for Medical Leave Employee

July 2016 – Nov 2016

Assign skill, pay rate and schedule to contractors.

Check time against gate logs and allocate to specific work order or purchase order.

AirSwift, Invista - Orange

Document Control Specialist

2014 – 2016

Organize and update current EDMS program, Documentum.

Convert paper documents to electronic format.

Cost Control for FCA Purchase Orders.

Update Excel Spreadsheets and Pivot Tables.

Plot and copy full drawings for clients.

Prepare and transmit packages for Turnaround Group.

Upload electronic documents to SharePoint.

Renamed all drawings and updated attributes in Blue Cello.

Mustang Engineering, Invista - Orange

Track Timekeeper

Dec 2011 – June 2014

Used Oracle to setup project.

Convert paper documents to electronic format.

Cost Control for FCA Purchase Orders.

Update Excel Spreadsheets and Pivot Tables.

Upload electronic documents to SharePoint.

Contact this candidate