Administrative Assistant Data Entry

Nora Navarro

Watsonville, CA 831-***-****

********@*********.***

Summary

Twenty years of Professional and Executive Administrative Support with specialization in the areas of: Payroll and Human Resources, Human Services, Medical Electronic Scheduling and billing, Patient files and medical records, Insurance (Medi-Cal, payment, referrals, and workers compensation) and Accounts payable and receivable.

Administrative and Executive Support

• Schedule operational activities.

• Manage and maintain executives’ schedules.

• Make travel arrangements for executives.

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

• Coordinate and direct office services, such as records, department finances, budget preparation and aid executive.

• Generate Purchase Orders-process and follow up.

Administrative Assistant-Healthcare

• Patient Scheduling and update file on Medisoft.

• Management, prep patient charts, digital and hard files, high volume data entry.

• Insurance Verification, billing/coding and create superbills.

• Take payments via POS system, track payments in daily ledger via Excel.

• Process new referrals and request authorization from insurance claims adjusters, attorneys, nurses, or referring doctors.

• Prepare and process social security state disability paperwork.

• Workers’ Compensation completion and filing of paperwork, required certifications, and tracking within required timelines.

Accounts Receivable and Payable

• Payroll support-review and submit timesheets.

• Bank Deposit

• Database entry-product development, tracking design change submittals.

• Maintain financial or account records.

• Monitor financial information.

• Provide notification to customers or patrons.

• Negotiate financial arrangements.

• Discuss account status or activity with customers or patrons.

Computer Skills and Software

Microsoft Word, Outlook, Excel, MedHost, Medisoft, Allscripts, Accounting American Contractor, Training Management Systems, IDX, Epic, and Kronos, Advent, CDK. Bilingual and biliterate in English and Spanish.

Employment History

Accounts Payable ~ Watsonville Hospital Accounting Dept. 09/11/23 to present

• Process high volume of invoices

• Review and matching invoices with supporting documents to ensure proper approval prior to payment

• Obtain management approvals

• Return vendors emails and update them on their accounts

• Prepare and processing accounts payable checks, wire transfers and ACH payment and reports

• Download GHX invoices and match invoices to reports

• Print reports when processing batches along with discrepancy reports and correct invoice discrepancies

• Follow up on status of invoices that need approval, PO’s, discrepancy’s

• Assisting in month-end close

• Scan check run reports along with invoice that are included on reports

Account Clerk ~ Chevrolet of Watsonville, Watsonville, CA 10/2022 to 5/2023

• Prepared and processed all car deals for Chevy, Ford and Chrysler

• Updated DMV information and processed all audits

• Posted payments for Chevy, Ford and Chrysler

• Prepared invoices for Accounts Receivable payments

• Assisted Accounts Receivable Clerk with researching invoices

• Updated all car deals data on Excel

• Filed and purged files for new fiscal year

Medical Receptionist/ Account Clerk~ Dr. Torrez, Aptos, CA 11/2014 to 10/2022

• Patient Scheduling and update file on Medisoft

• Management, prep patient charts, digital and hard files, high volume data entry

• Insurance Verification, billing/coding and create superbills

• Take payments via POS system, track payments in daily ledger via Excel

• Process new referrals and request authorization from insurance claims adjusters, attorneys, nurses, or referring doctors

• Prepare and process social security state disability paperwork.

Workers’ Compensation completion and filing of paperwork, required certifications, and tracking within required timelines

Accounts Receivable, (Dispatcher) ~ American Plumbing, Seaside, CA 7/2013 to 8/2014

• Answered high volume of phone call and made appointments

• Ordered materials and made special orders (toilets, water heaters, special pipes, etc)

• Payroll support-review and submit timesheets

• Bank Deposits

• Accepted payments from customer in office and on phone

• Monitor financial information

• Mailed out invoices to customers

• Discuss account status or activity with customers

• Invoices and Filing

Patient Service Rep II~ Neurosurgery/Neurology, Santa Cruz, CA 1/2009 to 4/2013

• Patients scheduling and handled high volume of phone calls

• Transmitting messages in an accurate and timely manner

• Verify and updating patient financial information, and determined if patient had a co-payment

• Performed accepting of payments, balancing cash sheet and cash drawer, completing daily deposit

• Receiving new referrals via email or faxes

• Efficiently verified Medical and MediCruz eligibility

• Distributed inter-office mail

• Performed a high volume of translating from Spanish/English

Typist Clerk II ~ Santa Cruz County Sheriff-Coroner, Santa Cruz, CA 6/2001 to 10/2008

• Scheduled training activities for all deputies and employee’s

• Made travel arrangements for deputies

• Reconciled figures of departmental charges for employee’s expenses for lodging, travel, tuition fees and per diem

• Updated employee’s history of training services

• Posted reimbursement monthly ledger, and preparing claims for reimbursement of State mandated costs

• Accountable for verifying budget accounts for invoices

• Performed a high volume of translating from Spanish/English

• Scanned documents, copied and distributed faxes

• Generated purchase orders-process and follow up

• Filing and fiscal year purging

Clerk II, Typists Clerk II ~ County of Santa Cruz Health Services and Human Services

Professional References:

Lisa Marr (Sheriff Secretary) 831-***-****

Susan Rozario (Sheriff Dept. Analyst) 831-***-****

Susie Diaz (HSA Social Worker) 831-831-***-****

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