Executive Assistant Administrative Support

CONTACT

267-***-****

************@*****.***

ASHLY HILL

EXECUTIVE ASSISTANT

PROFILE

Strategic and detail-oriented Executive Assistant with 14 years of experience supporting C-level executives and senior leadership in fast-paced corporate environment. Recognized for exceptional organizational skills, discretion, and the ability to anticipate executive needs. Adept at managing complex calendars, coordinating domestic and international travel, preparing high-level reports, and serving as a trusted liaison between executives, stakeholders, and cross-functional teams Core Competencies

• Executive & Administrative Support

• Calendar & Travel Management

• Meeting & Event Coordination

• Confidential Correspondence

• Office Operations & Process Improvement

• Project & Task Management

• Expense Reporting & Budget Tracking

• Vendor & Stakeholder Relations

• Communication & Interpersonal Skills

EXPERIENCE

Executive Assistant

International SOS – Government Services - [Trevose, PA] 2021 – Present

• Provide direct support to the CFO, Head of Legal and General Manager

• Manage complex, high-volume calendars, scheduling meetings across multiple time zones.

• Coordinate domestic and international travel arrangements, including visas, itineraries, and logistics.

• Draft, edit, and proofread high-level reports, presentations, and confidential correspondence.

• Serve as the primary point of contact for board members, clients, and senior stakeholders.

• Oversee executive expense reports and budget reconciliation, maintaining 100% accuracy.

• Partner with HR to onboard senior-level hires and coordinate executive team-building events.

• Created an EA Hub to allow all Executive Assistants a centralized place to find information pertaining to where their executives are traveling to. (office location, hotels, car service, restaurants etc.)

Executive Assistant

International SOS – Digital – [Trevose PA]

2011 – 2021

• Supported the CDO, VP of Partnerships & Alliances, Head of Legal & Chief Architect in daily administrative and operational tasks.

• Organized quarterly board meetings, including agendas, briefing materials, and minutes.

• Acted as a liaison between executives and internal departments to ensure smooth communication.

• Developed and maintained filing systems, both electronic and physical, ensuring easy retrieval of records.

• Managed special projects including vendor contract reviews and office relocations.

• Recognized with the “Outstanding Support Award” in 2016 for exceptional performance and reliability.

SCHOOLING

Edison State College – 2007

Lansdale Catholic – 2005

TECHNICAL SKILLS

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Google Workspace

• Concur & Expensify (Expense Management)

• Zoom / Microsoft Teams / WebEx

• Document Management Systems (SharePoint, DocuSign)

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