Administrative Officer Office Services

Page * CV for Md Joynal Abedin

Resume

for

Md Joynal Abedin

House-69 Road 04, Block D, Bashundhara RA, Dhaka 1220 Cellphone: 017******** and 015********, Home: 015******** Email: *****************@*****.***

Job Summary:

Accomplished Finance and Administration Professional with 30+ years of proven experience in finance, accounting, administration, taxation (VAT/Tax), audits, budgeting, procurement, tenders, compliance, and logistics. Skilled in working with international non-profit organizations as well as national private sector companies, aligning with the requirements of the EC, United Nations, USAID, World Bank, and other global donors. Recognized for strengthening organizational efficiency, ensuring strict compliance, and delivering results in dynamic, donor-funded and corporate environments. Core Competencies

Expertise in finance, accounting, and administration, including budgeting, financial reporting, bank reconciliation, and ERP/accounting systems (TallyPrime, FundEZ, Serenic, Oracle NetSuite, QuickBooks, Advanced Excel). Proficient in tax and VAT compliance, TDS, online challans, and timely return submissions in line with government and donor regulations. Strong background in HR, procurement, logistics, and tender management, with experience in recruitment, resource allocation, and vendor relations. Skilled in audit and risk management, forecasting, and audit readiness. Competent in IT systems, database administration, and digital transformation initiatives to enhance organizational efficiency. Career Objective:

To obtain a challenging position in an international or national organization where I can apply my extensive expertise in finance, accounts, administration, HR, and compliance. With proven experience across donor- funded projects (USAID, UN, INGOs) and leading Bangladeshi private sector organizations, I am committed to delivering measurable results, ensuring regulatory and donor compliance, and driving sustainable organizational growth with integrity and professionalism. Key Achievements:

• Successfully managed multi-million-dollar donor-funded projects with full compliance to USAID, UN agencies, INGOs, international donors, and national private sector standards.

• Implemented ERP-based financial and administrative systems (Oracle NetSuite, Serenic, FundEZ, TallyPrime), improving efficiency, accuracy, and transparency in both international and local organizations.

• Designed and delivered staff training programs, strengthening compliance knowledge, donor reporting standards, and organizational capacity.

• Coordinated logistics, procurement, financial management, and compliance functions, ensuring seamless execution of complex international programs and national private sector operations.

Manager, Finance, Accounts & Administration Operations G-Tech Solution Ltd.: July 2025 – Present

G-Tech Solution Ltd. is a Bangladeshi firm engaged in solar power projects, OPEX model installations, maintenance and servicing, and industrial renewable energy solutions, with additional involvement in infrastructure and construction materials supply.

• Manage e-GP tenders, Procurements Logistics, bank guarantees, tender securities, margin L/C processing, and industrial bank loan procedures.

• Prepare and monitor annual budgets, forecasts, and periodic financial statements.

• Oversee month-end closing, journal entries, bank reconciliations, and expense finalization.

• Supervise accounts receivable and payable, ensuring timely invoicing, collections, and vendor settlements.

• Ensure compliance with VAT, tax regulations, and corporate governance requirements.

• Process tender bidding, trade license renewals, RJSC/IRC/ERC registrations, fire license, and asset valuations for bank loans; support preparation of documents for USA and Germany visa processes.

• Coordinate with external and internal auditors, and prepare statutory audit reports. Page 2 CV for Md Joynal Abedin

• Operate ERP system TallyPrime for daily accounting and financial reporting.

• Direct administrative and office operations, including facilities, vendor management, security, and asset maintenance.

Position: Assistant Manager, Finance and Administration at Population Council with effective from 01 January 2023 to 30 June 2025

Financial Management and Accounting Responsibilities:

• Prepared and submits financial transactions (purchase requisitions, vendor creation, invoices, payments, bank transfers) using Serenic ERP and Oracle NetSuite.

• Maintained accurate general ledger postings, prepared monthly expense reports, and ensured donor fund reimbursements in compliance with headquarters' guidelines.

• Managed accrued benefits records (e.g., provident funds, insurance) and processed journal entries to update financial records.

• Worked on bank reconciliations, VAT & tax deductions, ensures timely returns to government.

• Prepared and monitors donor budgets, ensuring accurate expense tracking and reporting.

• Handled A challan VAT and Tax with monthly VAT return submission

• Verified and approves payments, manages petty cash, and ensures compliance with USAID VAT coupon requirements.

• Supported internal and external audits by maintaining organized records and adhering to USAID regulations

• Managed end-to-end procurement in compliance with organizational guidelines. Procurements/Tenders

• Prepared newspapers advertisement, request of quotation, Invitation of bids/Tenders and RFPs; ensured fair and transparent vendor selection.

• Negotiated contracts and delivery terms with suppliers to ensure cost-effectiveness.

• Maintained vendor database, framework agreements, and procurement records.

• Coordinated with finance/admin teams for procurement planning and budget alignment.

• Ensured compliance with VAT, AIT, and NBR rules; supported asset disposal processes.

• Maintained proper documentation for audit readiness and promoted ethical procurement practices Administration, Personnel (HRD), and Logistics Responsibilities:

• Supervised resource allocation, including staff, materials, and services, to ensure efficient operations.

• Managed HR tasks such as recruitment, training, performance evaluations, and compliance with visa and immigration processes.

• Handled procurement of supplies, equipment, and services using Serenic ERP and NetSuite.

• Liaised with the NGO Affairs Bureau for project documentation, approvals, and statutory audits.

• Organized logistics for meetings, travel, accommodation supporting expatriate expense management.

• Maintained records of office assets, lease agreements, and provided IT and facility support. Key Contributions:

• Proficient in Serenic ERP, Oracle NetSuite, and Excel for financial and operational management.

• Process FD6,FD2 for NGO Bureau submission and DC Certificate clearance

• Ensures seamless coordination of logistics, procurement, tasks to support program delivery. Position: Senior Finance and Administration officer at Population Council from 01 January 2018 to December 2022, Major duties and responsibilities:

• Processed invoices and payments using ERP Serenic software, reviewing bills, generating reports, and verifying petty cash vouchers for accuracy prior to approval.

• Prepared EFT (Electronic Fund Transfer) payments and encrypted bank advice files for field staff.

• Prepared cheque, cash vouchers for vendors & officials, ensuring compliance with financial policies.

• Assisted in preparing budgets in line with donor rules and regulations, ensuring accuracy and alignment with organizational goals.

• Processed USAID VAT coupons, submitted VAT returns, and prepared vendor VAT and IT challans for deposit to Sonali Bank.

• Monitored SunTrust credit card and cash expenses and prepared financial reports for submission to the New York office.

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• Performed finance, HR, and administrative tasks, including requisitions, follow-ups on supplies, stationery, printing, maintenance services, and office security guard rosters.

• Arranged personnel travel, including rental cars, air tickets, and hotel bookings, while managing travel advances and reimbursements.

• Maintained inventory of office supplies, property, and equipment, ensuring proper documentation and accountability.

Position: Finance and Administration officer at Population Council from 01 January 2012 to December 2017, Major duties and responsibilities:

• Prepared financial documents and transactions using Fundez and ERP Serenic Navigator (Compass) software, adhering to efficient financial practices and organizational policies.

• Processed timely payments of invoices and staff reimbursements through established financial systems, ensuring accuracy and compliance.

• Managed petty cash funds, prepared payment vouchers, and maintained transaction records in line with financial policies and procedures.

• Coordinated procurement processes, including purchase of supplies, inventory management, and contract negotiations with vendors.

• Performed office administration tasks, including record management, HR support, and other duties assigned by the supervisor.

• Arranged staff travel logistics, including car rentals, hotel bookings, and processing travel advances and reimbursements.

Position: Finance and Administrative Assistant at Population Council from 01 January 2010 to December 2011, Major duties and responsibilities:

• Arranged invoice payments using Fundez software, ensuring accuracy by reviewing bills, generating reports, and preparing vouchers prior to approval.

• Maintained petty cash book and transaction records in compliance with financial policies.

• Managed procurement of office supplies, printing equipment, and services, including vendor selection and contract negotiations.

• Performed general administrative tasks, including HR-related responsibilities & record management.

• Arranged staff travel, including rental cars, hotel bookings, on travel advances and reimbursements.

• Maintained accurate inventory records of office property and equipment. Position: Administrative Assistant at Population Council from 01 May 2006 to December 2009 Major duties and responsibilities:

• Handled routine tasks, including petty cash invoice processing, expense reimbursements, payroll, and vendor management, in compliance with policies.

• Maintained correspondence, documentation, administrative functions, ensuring smooth operations.

• Maintained accurate and confidential data records, ensuring consistency and integrity.

• Ensured observance to regulations, policies, audit standards to maintain compliance, mitigate risks.

• Acted as a liaison between Government and stakeholders to facilitate effective communication.

• Coordinated complex calendars and travel arrangements across time zones, ensuring seamless scheduling and logistics.

Position: Administrative Officer at Programme to Motivate, Train and Employ (PROMOTE) Female Teachers in Rural Secondary Schools, Ministry of Education (Co-financed by the European Commission and Government of Bangladesh): May 2001 – December 2005 Handled salary subsidies for BED teachers and students at Bangladesh Teachers Training College and Secondary High Schools, while also supervising drivers, maintaining vehicle log sheets, and overseeing vehicle maintenance. Provided IT support to staff, managed office supplies and equipment, and coordinated with the European Commission team on administrative matters. Arranged travel logistics including flights, hotels, and rentals, and supported HR functions such as recruitment, payroll, and maintaining employee records. (Project closed in 2005). Position: Commercial Officer at Gumti Textiles Ltd., a 100% Export Oriented Composite Knit Textile Industry: February 1997 – April 2001

Handled commercial documentation including packing lists, invoices, LCs, and C&F papers using WordPerfect and Microsoft Word. Corresponded with RMG buyers in the US and Europe, coordinated C&F Page 4 CV for Md Joynal Abedin

and banking activities, and managed data entry and corrections in database systems. Assisted in HR tasks such as staff salary calculations, payments, and maintaining CV records. (Company closed in 2013) Position: Administrative & Accounts Assistant at Development Planners and Consultant (DPC), World Bank Project: February 1996 – January 1997

Managed petty cash, maintained ledgers, and performed reconciliations to ensure accuracy of project accounts. Prepared financial and project reports with bar, line, and pie charts using WordPerfect, and assisted in formatting reports for senior staff and consultants. Supported financial operations including staff payments, leave records, and recruitment documentation, while providing administrative assistance to ensure smooth execution of project activities. (Project closed several years ago). Computer Instructor at National Youth Development Training Institute, Dhaka: Jan1995 – Jan 1996 Conducted computer training sessions for youth, delivering practical instruction on software and hardware fundamentals, basic programming, database management (DBase, FoxPro), Lotus 1-2-3, WordPerfect 5.1, and Adobe Photoshop.

Education

• Postgraduate Diploma in Taxation Management FCTB in 2024 (Highly Excellent)

• MBA in Finance – BUBT, Dhaka (2008–2010), CGPA: 3.36/4.00

• Diploma in Computer Science – NTRAMS, under Ministry of Education, Bangladesh 1996

• BA in Social Sciences – Mirpur Govt. College, National University (1993)

• HSC in Science – Raipur Govt. College (1991), Cumilla Board

• SSC in Science – Birampur SJM High School (1986), Cumilla Board International and National Training:

• Certificate for Corporate Accountant (CCA) under world academy for research & development, UK

• Certificate for Corporate Financial Analysis under world academy for research & development, UK

• Resource Management Training in 2002-2003 under European Commission EC Project PROMOTE

• General English Course Pre-Intermediate 1 under the British Council, Bangladesh.

• General English A2-2 Pre-Intermediate 2 Course at the British Council, Bangladesh

• Intermediate Business English Course at the British Council, Bangladesh

• Pre-Intermediate Business English Course at the British Council, Bangladesh

• QuickBooks and Xero Management Accounting system at Coders Trust Bangladesh

• Training on the salient features of labor law and money laundering laws organized by INGO HR Network, Bangladesh, and hosted by World Vision Bangladesh

• Successfully completed a computer package course at Solar Computer Networks, Dhaka,Bangladesh

• Successfully completed a computer package course at Mark Computer, Mirpur Dhaka Bangladesh

• VAT and Income Tax Training under Bdjobs Bangladesh International ERP and HRM Training:

ERP Oracle NetSuite Mshindi, financial & accounting software in New Delhi, India. Serenic Navigator (ERP) Accounting software training in Bangkok, Thailand. FundEz accounting software training in Hanoi, Vietnam., HRM Training in Cairo, Egypt. References:

Mr. Dipak Kumar Shil, Director AF&HR,

Population Council, Bangladesh Office

House 49, Road # 28, Gulshan-1, Dhaka-1212,

Phone: 58812384, Cell phone 018********

email : *****@**********.***

Mr. Ashish Bajracharya, PhD. Deputy Director of

International Programs Population Council

Avenue 5 Building, 3rd Floor Rose Avenue Nairobi,

Kenya Phone: +1-646-***-****

Email: ************@**********.***

Mr. Rejaul Haque, Senior Director

Finance and Administration, Teach for Bangladesh

House 37/D, Road 15, Block D, Banani, Dhaka

Cellphone: +880 171*-******

email: ********@*****.**.**

Certification

I certify that all information stated in this resume is true and complete to the best of my knowledge. Md. Joynal Abedin Date: 07 September 2025

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