Administrative Assistant Operations
Resume:
Chantay Hopkins
Flushing, NY *****
*************@*****.***
Authorized to work in the US for any employer
Work Experience
Operations Assistant & Billing Associate
Corinthian Media - New York, NY
February 2020 to Present
• Process payments related to HR payroll, outside contracts and supply vendors
• File electronically vendor payments, update excel ledger, and create a weekly register
• Monitor and confirm outside vendors services
• Document credit card purchase and itemize in spreadsheet for tax records
• Complete PFL and DBL quarterly reporting and process payments
• Create supporting spreadsheets for health and dental payments
• Ensure that HR compliances are accurate and updated on physical bulletin boards and website
• Maintain and update personnel files electronically and physically
• Track attendance record for each active employee both virtually and on paper
• Enter employee information into the NYS Tax and Health Care portals
• Oversee all data regarding insurances.
• Prepare deposits, update transaction ledger and generate monthly reports using Excel.
• Close AP for operational expenses every month and merge to the GL on Macola
• Confirm that register ledge matches GL
• Log in mailed in payments and inform appropriate department of receipt
• Purchase and inventory supplies including tracking Pitney Bowes mailing and copying contacts
• Trouble solve computer problems and call support when needed
• Sort mail and send electronically to in-house staff
• Complete AR processing for shipping invoices
• Verify weekly check/payment run using SPMS and Accuterm 7 software and electronically file
• Work in-house and virtually
• Reply to customer email inquiries regarding payment status
• Deposit AR for Billing department and mail out AP for same department
• Back-up computer records and ensure networks are up and running
• Monitor security cameras, greet visitors, schedule conference room and answer phones
• Escort fire marshals, technicians and other outside vendors within building Administrative Assistant
Sun & Moon Marketing - New York, NY
January 2002 to April 2005
• Preparing, organising and storing information in paper and digital form.
• Dealing with queries on the phone and by email.
• Greeting visitors at reception.
• Managing diaries, scheduling meetings and booking rooms.
• Arranging travel and accommodation.
Office Manager/Executive Admin
Nutech Lighting Inc - New York, NY
January 2002 to December 2004
Managed accounts receivable, accounts payable, payroll, and self-insured medical coverage
● Prepared documentation for all company patents applications and correspondence to lawyers
● Handled document submissions to Environment Protection Agency and underwriting laboratory
● Created and wrote all product specification packaging
● Purchased and inventoried office/manufacturing facility supplies for two different locations
● Produced monthly, quarterly, and yearly sales reports
● Drafted written correspondences such as promissory notes and joint venture business plans
● Logged all expenses report and itemized receipts
● Organized all travel plans and tracked corporate credit card expenses
● Planned freight shipments for raw materials from vendors domestically and internationally
● Promoted lighting products and public expos
Office Administrator
Endless Trading Inc - New York, NY
January 2002 to December 2004
Ensured products received GIA Certificates for appraisals and insurance coverage
● Shipped luxury products and insured with Brinks and another security transportation
● Arranged complex domestic travel agendas
● Performed confidential duties and respected the privacy of partners and customers
● Composed comprehensive itineraries including flights, hotels, transfers etc. Education
Associate in Science (AS) in Accounting
SUNY College of Technology at Canton - Canton, NY
January 2021 to December 2022
B.S. in Health Care Management
SUNY Canton - Canton, NY
May 2022
Skills
• Flexible professional with an academic and personal background in business and knowledge of modern office procedures. Attention to detail and problem-solving. Strong aptitude for organization, time management, with attention to detail and efficiency qualities that lend themselves to an Administrative Assistant position. Familiar with Microsoft Office Suite products.
• Administrative Assistant
• Payroll
• Receptionist
• Outlook
• Word
• Accounts Payable
• Billing
• Microsoft Excel
• Accounts Receivable
• Underwriting
• Bookkeeping
• Office Management
• QuickBooks
• Accounting
• Data entry
• Human resources
• Writing skills
• Analysis skills
• Communication skills
• Research
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