Experienced Office Administrator with transferrable skillset

RENEE STELLMACHER

“Where precision meets people—because excellence is built behind the scenes.”

Phone: 262-***-**** Address: New Berlin, WI Email: ****************@*****.*** Professional Summary

Seasoned Office Administrator with 14+ years of experience driving operational efficiency, HR compliance, and financial accuracy in a high- volume service environment. Proven leader in cross-functional collaboration, procurement strategy, and employee lifecycle management. Adept in streamlining payroll, managing regulatory processes (DOT, OSHA, Workers' Comp), and navigating digital transformation with platforms like Taleo, Coupa, and ABS. Recognized for integrity, precision, and commitment to service excellence. Experience

Office Administrator April 2011 to June 2025

UniFirst Corporation - Menomonee Falls, WI

Managed full-cycle administrative operations, supporting finance, HR, facilities, and compliance functions for 14 years. Served as the local HR representative, ensuring smooth execution of hiring, onboarding, employee coaching, and terminations. Oversaw procurement and vendor contract management, including building maintenance and cleaning services. Played a key role in DOT compliance, credit assessment, and legal coordination related to collections and national accounts. Administrative & HR Management

• Led recruitment operations, processed candidate pre-employment files, and oversaw applicant tracking using Taleo system.

• Managed weekly payroll processing and timecard reconciliation, ensuring 100% compliance with internal deadlines.

• Coordinated unemployment claims, workplace injuries, and Workers' Comp reporting using Origami system.

• Conducted employee onboarding, weekly training sessions, and performance documentation in alignment with corporate HR. Financial & Legal Oversight

• Managed accounts payable/receivable workflows, contributing to accurate month-end close and streamlined vendor payments.

• Liaised with legal counsel and third-party collection agencies to handle account disputes and recovery efforts.

• Performed credit evaluations for new clients and provided risk advisories to the sales team.

• Monitored national accounts in partnership with corporate to ensure billing accuracy and compliance with university/state systems. Procurement & Facilities Coordination

• Oversaw facility procurement needs, including contract negotiation for janitorial, HVAC, and property services.

• Served as liaison to the property landlord for building repairs, safety concerns, and maintenance planning.

• Implemented and trained staff on client-specific billing programs and internal compliance systems (e.g., Coupa, ABS).

• Managed DOT records and scheduling of driver certifications and medicals, ensuring zero lapses in compliance. Reporting & Data Management

• Generated weekly, monthly, and ad-hoc reports on payroll, accounts receivable, and HR compliance metrics to support branch and corporate leadership.

• Monitored and maintained accurate records within internal systems (Taleo, Origami, Coupa, ABS), ensuring data integrity and audit-readiness.

• Created custom reports for national accounts and executive teams to track contract compliance and billing workflows. Cross-Functional Collaboration & Leadership

• Acted as the key liaison between field teams, sales, legal, HR, and procurement departments to ensure unified business operations.

• Supported multiple internal departments by training new hires on system navigation, company policies, and client-specific procedures.

• Collaborated with corporate executives and IT to pilot and implement automated workflows, enhancing operational efficiency across departments.

Education

Bachelor of Science : Criminal Justice & Juvenile Justice Skills

Administrative & HR Operations Payroll Management Employee Relations Hiring & Onboarding Accounts Payable/Receivable DOT Compliance Workers' Compensation Claims Procurement Taleo Origami Coupa ABS Microsoft Office Suite Workday Client & Vendor Relations Credit & Collections Contract Management Training & Coaching Confidentiality & Discretion Interdepartmental Coordination Time Management Process Improvement Professional Development

14 years of ongoing corporate training in HR, safety, payroll, systems, and operations. Weekly continuing education on emerging technologies and administrative best practices

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