Project Management Specialist

Madiha Farooqui

Email: *************@*****.*** Mobile: + (1-437-***-**** LinkedIn

Experienced Project Specialist with expertise in project management roles, focusing on Projects implementation and driving process. Currently @ FGF Brands Ltd., leading strategic initiatives, including SAP module integration. Proficient in PMO standards, project lifecycle management, and tools such as MS Project and Azure DevOps. Skilled in delivering complex projects from initiation to closure. Work Experience

Project Specialist — FGF Brands, North York Aug 2024 – Present

• Spearheaded growth initiatives by driving IT transformation projects using Agile and Waterfall methodologies, including the implementation of SAP Integrated Business Planning (SAP IBP) aligned with project strategic objectives.

• Collaborated with cross-functional teams to streamline processes and integrate best practices from the Software Development Life Cycle (SDLC), fostering a culture of teamwork and improving project delivery timelines.

• Utilized strong communication skills to lead project management efforts, facilitating alignment across stakeholders and reducing project delays by 25%.

• Conducted comprehensive post-project reviews, utilizing Agile retrospectives and Waterfall phase assessments to drive continuous improvements in project management methodologies and enhance performance metrics. Ecommerce Project Coordinator — Digital Commerce Lab Jan 2024 – Jul 2024

• Coordinated timelines, resources, and deliverables for 10+ mobility projects, achieving 95% on-time completion.

• Enhanced team collaboration, resulting in a 20% boost in project efficiency.

• Facilitated vendor relationships, reducing dependencies by 15%.

• Collaborated with 5+ vendors and third-party providers to coordinate project activities, ensuring alignment with project goals and objectives and reducing project dependencies by 15%. Marketing Services Coordinator (Finance) — Colgate Palmolive Oct 2022 – Dec 2023

• Coordinated financial reporting and budget control for marketing projects, reducing budget variances by 15%.

• Created data visualization dashboards, improving marketing KPI tracking by 30%.

• Managed project documentation and governance processes within SharePoint, increasing document retrieval efficiency by 50%.

• Ensured compliance with corporate financial policies and regulatory standards, achieving a 100% audit pass rate.

• Assisted in preparing reports and project documentation for internal and external stakeholders. Community Services Project Officer — Wollongong City Council Nov 2021 – Oct 2022

• Supported project managers in the planning, coordination, and execution of 10+ infrastructure and community development projects annually, ensuring adherence to timelines and budgets.

• Assisted in the preparation of project plans, timelines, and budgets for projects ranging from $100,000 to $500,000 in value, ensuring alignment with project objectives and stakeholder requirements.

• Coordinated 15+ project meetings annually, including scheduling, agenda preparation, and minute-taking, facilitating effective communication and decision-making among project stakeholders.

• Monitored project progress and milestones for 15+ projects annually, identifying and addressing potential risks and issues to ensure on-time project delivery.

• Conducted research and data analysis for 15+ projects annually, providing valuable insights and recommendations to support project planning and decision-making processes. Assistant Project Manager - Special Projects — MSA National Jan 2021 – Nov 2021

• Led special projects within a law brokerage firm, successfully delivering over 95% of projects on time and within budget by ensuring strict adherence to legal compliance and firm objectives.

• Managed cross-functional teams of 15+ members, coordinating efforts across legal, operations, and finance departments to ensure efficient and compliant project execution.

• Improved project efficiency by 30% through the adoption of streamlined workflows, optimizing document management, and implementing legal project management best practices.

• Coordinated 50+ executive-level meetings and client project updates, facilitating effective communication between senior legal teams, stakeholders, and leadership to ensure strategic alignment and legal deliverables. Jr. AML Analyst - Sydney Forex Nov 2019 – Jan 2021

• Conducted risk analysis with LexisNexis and reporting tools, reducing suspicious activities by 30% in six months.

• Reviewed cases and transactions over AUD 20K, using reporting tools to flag 15 suspicious activities for further investigation.

• Processed payments up to AUD 200,000, utilizing reporting tools to identify money laundering and enforce stricter internal controls.

• Trained team members on AML best practices and the use of reporting tools, improving overall team efficiency and reducing error rates in AML investigations by 25%.

• Implemented an enhanced transaction monitoring system to detect and flag unusual patterns, resulting in identifying and reporting 20 high-risk transactions and improving overall compliance with AML regulations. Foreign Projects Lead – SSGCL Jan 2017 – Nov 2019

• Managed multiple projects concurrently, overseeing an average of 3 projects per annum with budgets ranging from

$500,000 to $2,000,000, demonstrating strong multitasking skills.

• Led cross-functional teams of up to 15 members, ensuring adherence to project timelines and achieving a 95% on-time completion rate, fostering collaboration and team success.

• Implemented Agile project management methodologies, driving a 30% increase in project delivery speed, showcasing adaptability and forward-thinking.

• Negotiated contracts with vendors, resulting in cost savings of $100,000 annually, demonstrating strong financial acumen and negotiation skills.

• Conducted comprehensive risk assessments, reducing project risks by 25% through effective mitigation strategies, ensuring project success.

Education

Graduate Diploma

Diploma in Computer Science March 2024

University of Wollongong, Australia July 2021

Master of Business Analytics

Volunteering

TCF, Coordinator and Mentor

Coordinated TCF's educational initiatives across 10 schools, overseeing the enrolment of 500 students annually, ensuring access to quality education for underprivileged communities.

20 students were mentored individually, providing academic guidance and support, resulting in a 70% improvement in their academic performance and grades.

Organized and conducted 10 educational workshops on topics such as study skills and career guidance, reaching out to 200 students and empowering them with valuable knowledge and skills for their future endeavors. Certification

Diploma in Supply Chain Management from PIM – 2015.

Project Management – Accenture - Certificate (Completion: April 2024)

PMP – In Progress

Key Skills

Project Management (PMO, Implementation Strategy, Change Management)

Risk Assessment & Compliance

Cross-Functional Collaboration & Stakeholder Management

Agile & Waterfall Methodologies

Process Improvement & Workflow Optimization

Microsoft Suite (Excel, PowerPoint, Outlook), Visio, MS Project, Azure DevOps

PMP Diploma

Experience in Financial Services & Operations

Travel Flexibility (Up to 25%)

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