Document Controller Office Administrator
Resume:
CURRICULUM VITAE
ZAHEER ABDULLAH HAWA
Mobile No. +966-**-***-****
Email - **********@*****.***
Position Opted: Document Controller
Objectives:
Looking for a long – term association with a system-oriented organization where individual talents, Skills, Honesty & Hard Work are acknowledged, conducive work culture is provided and where I can make the best of my potential and contribute to the organization’s growth. MDC Real Estate Company – Riyadh, Saudi Arabia
December 2020 to till Date
Document Controller / Office Administrator
Duties & Responsibilities:
• Providing administrative support to ensure efficient office operations.
• Drafts and edits letters, reports, and other documents.
• Responds to emails and other digital queries and correspondence.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Maintaining and updating records of all approved documents and their distribution clearly.
• Works closely with other administrative staff and supports other colleagues as needed.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Receiving, tracking, and monitoring documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Maintaining a clear overview of the status of outgoing and incoming project documents.
• Managing manual and computer system documentation records for in compliance with all quality and regulatory requirements.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Reviewing and proofreading documents for consistency of document format and system concerns.
• Completing and maintaining control records to verify completeness and accuracy of data.
• Preparing document transmittals and front sheets.
• Expediting the timely document flow between company and their clients.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Work Experience
Permasteelisa Group Gartner – Riyadh, Saudi Arabia October 2019 to October 2020
Document Controller
Project:
1) King Abdullah Finance District (KAFD)
Duties & Responsibilities:
• Overall, in charge of the submission of documents to the Consultant, Client, and documentation Control.
• Inspection Request (IRE), Document Submittal, Material Submittal, (MAR) Material Approval Request.
• Keeping all document data into the standard registers ensures that the information is accurate and up to date.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Generating various document control reports as required.
• Typing site documents and follow up of all site requirements.
• Maintaining and updating records of all approved documents and their distribution clearly.
• Used web-based sharing tools.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Using Aconex (Submitting and Receiving Documents MAR, Method Statement, ITP Inspection Test Plan
& Letters through Aconex) Electronic Documents Management System
• Responsible for the Preparation and management of the Document Distribution Matrix (DDM) for each Department and verifying of information entered by the originator of the document.
• Preparing handover documents of Material handover and door keys handover of towers.
• Collect daily, weekly or monthly timesheets.
• Prepare employees’ compensation by the end of each month. Al Ghurair Construction (Aluminum) - Riyadh, Saudi Arabia. February 2017 to February 2019.
Document Controller
Project:
1) Riyadh Metro Project
Client: Al Riyadh Development Authority.
Duties & Responsibilities:
• Overall, in charge of the submission of documents to the Consultant, Client, and documentation Control.
• Material Inspection Request (MIR), Document Submittal, Material Submittal, Site Clarification, (MAR) Material Approval Request.
• Affix receiving stamps on all correspondence, transmittal sheets, recording the date and time of receipt as well as signature. A copy of the received correspondence & transmittal sheet should be returned to the originator (Client, Subcontractor & supplier).
• Keeping all document data into the standard registers ensures that the information is accurate and up to date.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Generating various document control reports as required.
• Typing site documents and follow up of all site requirements.
• Maintaining and updating records of all approved documents and drawings and their distribution clearly.
• Used web-based sharing tools.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Using Aconex (Submitting and Receiving Documents MAR, IR, Invoices, Method Statement, ITP Inspection Test Plan, Pre-Qualification, Test Procedure & Letters through Aconex) Electronic Documents Management System.
• Preparing letters, handling office stationery, receiving & sending Currier and distributing to concerned person and other administrative jobs.
• Responsible for the Preparation and management of the Document Distribution Matrix (DDM) for each Department and verifying of information entered by the originator of the document.
• Controller all Time Sheet of Riyadh Metro Project (Under Al Ghurair), preparing daily manpower report.
• Collect daily, weekly or monthly timesheets.
• Prepare employees’ compensation by the end of each month. Saudi Oger Ltd. – Riyadh, Saudi Arabia
February 2011 to September 2016
Document Controller
Project:
1) Princess Nora Bint Abdulrahman University for Woman (Completed) Client: Princess Nora 2) Saudi Arabian National Guards Housing Project. Client: National Housing Guards Duties & Responsibilities:
• Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI
& IR.
• Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors).
• Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor, and Subcontractors & Vendors.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and send it for consultant approval, after approval of drawings, inspection request, material submittal, RFI & IR distribute to related department & subcontractor & preparing letters etc.
• Keeping Specification properly.
• Using FDI Software for receiving approved drawings, Documents from Oger International.
• Electronic Documents Distributions.
• Maintaining and updating records of all approved documents and drawings and their distribution clearly.
• Make sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Responsible for the Preparation and management of the Document Distribution Matrix (DDM) for each Department and verifying of information entered by the originator of the document.
• Maintain the files and control logs as required by the project. Al Majal International Trading & Contracting Co. W.L.L. - Doha, Qatar May 2008 to December 2010
Document Controller
Project:
1) Al Maha Sofitel Hotel Project (Change in Park Hyatt) Client: Al Mirqab Tourist Company
Duties & Responsibilities:
• Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI& IR.
• Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors).
• Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor, and Subcontractors & Vendors.
• Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and sending consultant approval, after approval of drawings, inspection request, material submittal, RFI & Distribution to related department & subcontractor & preparing letters etc.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Keeping Specification properly.
• Keeping all drawing files properly and have updated drawing log.
• Superseded drawings to be folded and kept separately.
• Proper filing to be done with labels so it should be easy to find out for any of our staff responsible, filing all documents day to day.
• Responsible for the Preparation and management of the Document Distribution Matrix (DDM) for each Department and verifying of information entered by the originator of the document.
• Electronic Documents Distributions.
• Preparing letters, handling office stationery, receiving sending Currier and distributing to concerned person, arranging office for new staff and other administrative jobs.
• Collect daily, weekly or monthly timesheets.
• Prepare employees’ compensation by the end of each month. ALEC, Al Jaber Engineering & Contracting – Abu Dhabi (UAE) May 2005 to August 2006
Document Controller
Project:
1) Abu Dhabi Airport Extension
2) Shangri-La 7 Star Hotel, VIP Villas & Staff Apartment. Client: Al Jaber Energy Services.
Duties & Responsibilities:
• Maintaining document logs of all incoming & outgoing correspondence, material, shop drawing, RFI
& IR.
• Release reference number for incoming & outgoing Correspondence (consultant, Client, Internal, Subcontractors & Vendors).
• Receiving and distributing soft & hard copies of all documents from Client, Consultants, Contractor, and Subcontractors & Vendors.
• Preparing Transmittal sheets for Inspection Requests, Material & Shop drawing submittals and send it for consultant approval, after approval of drawings, inspection request, material submittal, RFI & IR distribute to related department & subcontractor & preparing letters etc.
• Controlling issuance of document numbers, including maintenance of proper document registers for the project.
• Keeping Specification properly.
• Keeping all drawing files properly and have updated drawing log.
• Superseded drawings to be folded and kept separately.
• Proper filing to be done with labels so it should be easy to find out for any of our staff responsible, filing all documents day to day.
• Responsible for the Preparation and management of the Document Distribution Matrix (DDM) for each Department and verifying of information entered by the originator of the document.
• Used Aconex Software & Electronic Documents Distributions. Pearl Safe Deposit Vault Pvt. Ltd, - Mumbai, India August 1998 to April 2005
Document Controller & Administration
Duties & Responsibilities:
• Receiving and distributing all documents. Maintaining document logs (incoming & outgoing).
• Preparing letters, Handling petty cash, cash deposit in bank account, reconciliation of monthly bank statement and other administrative jobs.
• Bachelor of Arts, In Mumbai University, (Economics & Geography)
• Higher Secondary School Certificate in Kolhapur Board.
• Secondary School Certificate in Kolhapur Board.
• Diploma in Computer Application
• Windows – 2000 MS Word, Excel, Power point.
• Outlook, Internet.
• Aconex
• PM Web
• Punctual and hard work
• Able to work under strenuous conditions
Education Qualification
Personal Qualities
Additional Qualification
• Client satisfaction is the basic motive
• Good team player and Multitasking capabilities
• Proven initiative and ability to work with minimal Supervision
• Excellent organizational and motivational skills
• Self-driven and motivated
Date of Birth : 5th February 1976
Marital Status : Married
Languages Known : English, Urdu, Hindi, and Marathi & Arabic. Nationality : Indian
Hobbies : Interacting with New People, Reading and Traveling Visa Status : Employment Visa (Transferable)
Passport Details
Passport No : U 0664463
Place of Issue : Riyadh - KSA
Date of Issue : 31/12/2019
Date of Expiry : 30/12/2029
Declaration
I hereby declare that all the above stated information is true and correct to the best of my knowledge and belief.
Place : Kingdom of Saudi Arabia Yours faithfully
Date : TILL Zaheer A. Hawa
Personnel Details
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