Executive Assistant Talent Acquisition

Marisa A. Chamberlain

**** ********* ******, #***, **********, VA 22304

570-***-**** *******************@*****.***

EXECUTIVE ASSISTANT SENIOR RECRUITING PARTNER

Senior Recruiting Partner turned Executive Assistant with over 15 years of experience supporting executive leadership and leading full-cycle recruitment, bringing a unique blend of talent acquisition insight and high-level administrative expertise. Proficient in calendar management, complex travel coordination, expense tracking, event planning, and confidential communication. Demonstrated success in managing high-level recruiting strategies, mentoring teams, and executing operational excellence in both corporate and field settings. Technically adept with Concur, Fyle, Microsoft Office Suite, Salesforce, Teams and leading ATS platforms. PROFESSIONAL EXPERIENCE

Muller Inc., Reston, VA

Recruiting Manager/Executive Operations Partner Dec 2023 – Present

• Schedule and coordinate complex calendars and executive interviews across multiple time zones.

• Created weekly executive updates using Excel, enhancing visibility, and tracking for senior leadership.

• Supported CEO with confidential hiring strategies and scheduling for high-level candidates.

• Managed 20+ executive recruiting projects end-to-end, ensuring timely communication and documentation.

• Facilitated company-wide monthly events and managed logistics for associate recognition.

• Mentored and onboarded team members, ensuring seamless transitions and document control.

• Specialized in recruiting senior roles in construction management, including Superintendents and PMs.

• Led full-cycle recruitment across construction management disciplines including Superintendents and Project Managers.

• Scheduled and managed executive and candidate meetings across time zones.

• Created and distributed weekly executive updates using Excel dashboards.

• Supported CEO with recruitment strategy and administrative execution for high impact hires.

• Planned and facilitated monthly associate celebrations and internal events.

• Mentored and onboarded new recruiting staff, overseeing process training and documentation.

• Developed project plans and managed timelines for hiring initiatives.

• Averaged 1–2 executive-level hires per month.

Capital One, McLean, VA

Principal Recruiter/Administrative Project Lead Nov 2018 – Mar 2023

• Managed executive schedules, internal/external meetings, and hiring panels.

• Created and delivered briefing materials, reports, and newsletters for leadership audiences.

• Partnered with stakeholders on Workday and Risk compliance updates; tracked project timelines.

• Coordinated team events, DEI initiatives, and internal programs reaching 200+ associates.

• Supported monthly hiring targets and tracked hiring status reports for executive review.

• Delivered end-to-end recruiting support for HR, Compensation, and Senior Leadership roles.

• Coordinated high-volume interview scheduling and stakeholder engagement.

• Exceeded 2022 hiring target by 108% with 40 hires completed.

• Collaborated with Risk and Workday teams to update job descriptions and compliance protocols.

• Created executive presentation materials, DEI newsletters, and hiring reports for 200+ TA associates.

• Launched preset HR interview days to streamline selection and hiring decisions.

• Served as onboarding mentor and facilitated training of new team members. Cvent, McLean, VA

Lead Recruiter/Scheduling & Documentation Admin Sep 2015 – Nov 2018

• Supported senior hiring managers with scheduling, documentation, and candidate communications.

• Maintained accurate records and dashboards in Cornerstone ATS.

• Developed internal team materials, presentations, and onboarding content.

• Led sourcing, screening, and interview coordination for Sales, PMO, and Executive roles.

• Maintained recruitment dashboards and candidate data within Cornerstone ATS.

• Created internal documentation, training plans, and hiring status updates.

• Built strong relationships with executive hiring managers and partnered on offer negotiations. VMSI, Sterling, VA

Senior Recruiter/Administrative Liaison Jun 2015 – Sep 2015

• Managed project schedules and internal communication across government contracting teams.

• Scheduled interviews, coordinated logistics, and maintained documentation compliance.

• Coordinated meetings and hiring timelines with agency partners (NOAA, VA Pass, Peace Corps).

• Utilized reference and assessment tools for candidate vetting and documentation.

• Executed full-cycle recruitment for government contracts (NOAA, VA Pass, PeaceCorps).

• Utilized assessment tools and background screening technologies. Delta Career Education Corporation, Alexandria, VA Sr. Talent Acquisition Consultant/Regional Admin Apr 2014 – Jun 2015

• Managed multi-site calendar coordination and hiring logistics across 23 campuses.

• Delivered 200+ hires; prepared training schedules and managed iCIMS system implementation.

• Produced executive-level hiring updates and support materials.

• Produced weekly talent reports and supported executive travel/logistics for campus events.

• Oversaw recruitment and scheduling across 23 campuses, managing 200+ hires in one year.

• Led implementation and training of iCims ATS for 50+ hiring managers. K12, Inc., Herndon, VA

Senior Corporate Recruiter/Regional Support Lead May 2011 – Apr 2014

• Organized and executed regional recruiting logistics for 11 virtual schools.

• Coordinated internship program timelines, meetings, and documentation.

• Coordinated hiring, travel, and onboarding processes for 780+ candidates.

• Directed internship program including event organization and mentor coordination.

• Managed data security and sensitive personnel information.

• Managed staffing for eleven virtual charter schools across the northern U.S. Aerotek, Fairfax, VA

Senior Recruiter/Client Communications Coordinator Dec 2008 – Apr 2011

• Consulted with clients and candidates to coordinate schedules and confidential communications.

• Managed contract employee tracking and reporting for clients including Lockheed Martin and Navy Federal.

• Recruited for roles in Sales, Marketing, IT, and HR for clients like Lockheed Martin and Navy Federal.

• Oversaw contractor management, timekeeping, and performance evaluations.

• Scheduled and supported interviews.

• Managed confidential client correspondence.

CORE SKILLS

• Executive Calendar & Meeting Coordination

• Domestic and International Travel Planning

• Expense Management (Concur / Fyle)

• Microsoft Office: Outlook, Excel, Word, PowerPoint

• Executive Presentation & Briefing Support

• Full-Cycle Recruiting & Talent Strategy

• Event Planning & Team Engagement

• Cross-Functional Project Management

• Confidential Communication & Discretion

EDUCATION

Susquehanna University, Selinsgrove, PA

Bachelor of Arts in Mass Communications May 2007 Emphasis: Communication Studies

Study Abroad: Regents College, London — England, Scotland, Netherlands, Spain TECHNICAL SKILLS

Productivity Tools: Microsoft Outlook, Excel, Word, PowerPoint, ChatGPT Travel & Expense: Concur, Fyle

ATS/HR Platforms: Workday, EightFold, iCIMS, UltiPro, Greenhouse Collaboration: Zoom, Skype, GoToMeeting, Teams

CRM/Support Tools: Salesforce, Accurate Background, TalentWise, Checkster

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