Executive Assistant Legal

GEETI DHATIGARA

929-***-**** *******@*******.***

SUMMARY:

I am a committed and quick learner with a decade of experience across various administrative and management roles, including Executive, Sr. Administrative and Accounts Assistant roles.

My professional journey has equipped me with a strong foundation in effective management, problem-solving, strategic communication and team building. I am highly motivated to leverage my expertise to contribute meaningfully to an organization, driving success through my proactive approach and dedication to excellence.

LEGAL ASSISTANT October 2024-Current

Sysco (Houston, Texas)

•Calendar Management: oversee and maintain Legal Attorneys’ calendar, prioritize meetings and events, and handle scheduling requests.

•Travel Logistics: arrange comprehensive travel itineraries and accommodations, manage complex schedules and resolve travel related issues through DEEM.

•Expense Reports: prepare expense reports of Board members and senior management through CONCUR.

•Vendor Invoices: manage payments to vendors/clients in co-ordination with Accounts Payable team.

•Legal Tracker: opening of new transaction matters.

•PACA License Renewals: managing PACA license renewals on timely basis with Entity Management team through PACA website.

•Legal Mail: Disbursing, recording and sorting extensive electronic filing system.

•Legal and Compliance Sharepoint site : manage and maintain the L&C Sharepoint site.

•Catering: order catering for meetings as appropriate

•Communications: facilitate smooth communication between the executive and coworkers and between the executive and external parties such as customers and the public

•Support: provide high level secretarial and administrative support for the organization’s executives, requiring discretion and confidentiality.

•Company Social Events: plan and coordinate company social events

•Departmental Projects: coordinate departmental project workloads and provide project management support to Executive and team.

EXECUTIVE ASSISTANT TO HR/ADMINISTATION DIRECTOR August 2022-October 2024

Greater Houston Retailers Association Inc. (Houston, Texas)

•Calendar Management: oversee and maintain HR Directors’ calendar, prioritize meetings and events, and handle scheduling requests.

•Meeting Co-ordination: organize and co-ordinate Board/Staff meetings, prepare agendas, take minutes and distribute to the Board member/Staff on timely basis

•Catering : order catering for meetings as appropriate

•Travel Logistics: arrange comprehensive travel itineraries and accommodations, manage complex schedules and resolve travel related issues.

•Expense Reports: prepare expense reports of Board members and senior management

•Filing: collecting, recording and sorting extensive electronic filing system

•Communications: facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers and the public

•Support: provide high level secretarial and administrative support for the organization’s executives, requiring discretion and confidentiality

•Company Events: plan and coordinate company programs, events and initiatives across multiple areas or departments including team building events, offsite and holiday parties

•Departmental Projects: coordinate departmental project workloads and provide project management support to Executive and team.

•Scheduling of Conference/Board Rooms: communicate with internal and external attendees and coordinate equipment setup

•Manage Front Desk: ensure front desk is always attended; greet and direct all visitors; screen and route all incoming calls; record and deliver messages; receive and ship packages

•Office Management: maintain an organized executive workspace, manage office budgets and oversee procurement processes, procure office and kitchen supplies; manage office repairs, maintenance, and services

•KUDOS Award: awarded in August 2023 for recognition of outstanding performance, superb efforts and dedication to GHRA

EXECUTIVE ASSISTANT & FRONT OFFICE MANAGER Nov 2017 – Aug 2022 Willy, Nanayakkara & Associates (Houston, Texas)

•Executive Assistant to Multiple Attorneys: maintain calendars via Microsoft Outlook; arrange travel; prepare regular reports and memos; submit expense reports; assist with ad hoc administrative tasks

•Support Finance and HR: issue checks, enter financial data, and reconcile accounts via QuickBooks; maintain personnel directory; track daily staff attendance for payroll

•Manage Front Desk: ensure front desk is always attended; greet and direct all visitors; screen and route all incoming calls; record and deliver messages; receive and ship packages

•Manage Office Space: orchestrate use of desk/meeting space; plan for meetings/events; procure office and kitchen supplies; manage office repairs, maintenance, and services

EXECUTIVE SECRETARY TO CHAIRMAN

Dolmen Group (Karachi, Pakistan)

Dec 2013 – Dec 2016

EXECUTIVE SECRETARY TO CEO/PRESIDENT

Samba Bank Limited (Karachi, Pakistan)

Jun 2013 – Dec 2013

SR. ADMINISTRATIVE ASSISTANT

Mar 1998 – Jun 2013

Emirates Airlines (Karachi, Pakistan)

EDUCATION:

•Bachelor of Commerce, Government Commerce College (1980)

SOFT SKILLS:

•Detail oriented • Fast learner

•Excellent communication • Documentation and paperwork

•Customer Service • Friendly, positive Attitude

•Time management • Reliable and trustworthy

•Team player • Multitasking and prioritization

•Hardworking • Adaptability

•Ability to work independently • Organized

ADDITIONAL INFORMATION:

•Computer skills : Microsoft Word, Excel, PowerPoint

•Software : QuickBooks, SharePoint, SAP, Deem, Concur, Law Logix, Law pay,

•Languages : Fluent in English, Gujarati, Hindi and Urdu; conversational in Farsi

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