Executive Assistant Project Coordinator

Margie M. Leinberger, Office Operations Administrator

Deltona, 32725, US, 407-***-****, *****************@*****.***, https://www.linkedin.com/in/margiemleinberger060258/ SUMMARY

I am a dedicated professional committed to driving organizational success. With over a decade of experience in office operations and project management, my strong communication and teamwork skills complement my proven track record in project management and relationship building. I excel in multitasking, strategic planning, and problem-solving, making me an indispensable asset in achieving the organization’s goals. WORK EXPERIENCE

EfficientAide Remote Account Manager/Virtual Assistant March 2024 – April 2024

• Partnered with individual clients and provided administrative support

• Archived unimportant emails and sent the client a daily digest, a prioritized list of action items that need to be addressed at the end of the day.

• Created synergy between both business and personal calendars to ensure that the client’s day was productive, balanced, and planned out to support their needs.

• Managed the client’s content creation, scheduling, and posting on social media, facilitating an effective social media plan that showcases the client’s brand voice and services.

• Managed the client’s invoicing, expense tracking, and basic bookkeeping. GrayRobinson, PA Legal Assistant Oct. 2028 – Jan. 2019

• Managed daily operations for the State Lobbyists Division, maintaining confidentiality and compliance.

• Provided comprehensive administrative support by tracking hours and processing payments for the legal team.

• Confirmed adherence to all state legal regulations for the department. Executed client communication strategies, conducted investigations, and performed statistical/documentary research.

• Enhanced attorney-client interaction by scheduling meetings, providing Institute of Internal International Conference Administrator Jan. 2018 – May 2018 Auditors

• Managed the Annual International Conference, leading a team of 40 both domestically and internationally, while overseeing a budget of $4 million.

• Collaborated with the Marketing Department to manage a $4 million promotional budget, achieving a 200% increase in delegate attendance.

• Negotiated, analyzed, and prepared purchase order agreements and subcontracts effectively. AdventHealth Orlando. Executive Liaison/Project Associate Jan. 2011 – June 2017

• Supported executive decision-making by effectively planning events and managing logistics.

• Supervised budgets ranging from $1.2 million to $4 million, ensuring accurate accounting of funds.

• Maintained and enhanced internal processes to support the highest-ranking executives across the company, aligning internal and external resources to expedite workflow.

• Managed interactions between upper management and employees, facilitating communication with both internal and external executives on various projects and tasks.

• Planned and organized workflows to ensure that senior executives' priorities were met, organizational goals were achieved, and best practices were upheld.

• Coordinated workflows to align with the priorities of senior executives. AdventHealth, Orlando Executive Assistant/Sr. People Systems Specialist May 2006 – Jan. 2011

• Partnered with the COO, CMO, and CPO, as well as the executive team, to ensure that company goals and objectives were met and that operations ran efficiently. Delivered executive-level office operations and administrative support for over five years.

• Provided executive-level support in areas such as recruitment and employee relations. Managed sensitive matters with a high degree of confidentiality and discretion, particularly regarding decisions that directly affected the company's operations.

• Managed daily calendars for meetings and events, and prepared documents including Word, Excel, and PowerPoint presentations, agendas, reports, and special projects to support the organization's objectives. Additionally, arranged travel and accommodations for executives and prepared expense reports.

• Managed incoming telephone calls, accurately delivered messages, and responded to requests by gathering and providing information, while referring non-routine calls to the appropriate staff members. My communication and time management skills enabled me to consistently meet deadlines.

• Drafted and prepared correspondence for internal announcements, board meetings, and other relevant stakeholders.

EDUCATION

University of Phoenix

2007, MBA, Business Administration

University of Phoenix

2006, Bachelor of Science, Business Administration and Management SKILLS

Executive Support Travel & Expense Management

Event & Project Coordination Client Relations & Communication Office Management & Organization

LANGUAGES

Fluent in Spanish

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