Vice President Executive Assistant

MAJA A. SWISTAK

732-***-**** *********@***.***

A highly skilled professional with extensive experience in office administration, recognized for effectively managing complex tasks in high-pressure environments. Known for maintaining confidentiality, strong organizational abilities, and excellent interpersonal skills, ensuring seamless support for executives in meeting their daily commitments. Proficient in quickly adapting to new software programs and technologies.

Computer Skills

•Proficient in MS Office including Word, Excel, PowerPoint, Outlook, Access, Office Management Procedures, Filing Systems, Concur Expense Management, and Internet Research.

Professional Experience

Executive Assistant to ESVP of AI

WIPRO LTD, East Brunswick, New Jersey 2023-2024

•Supported the Executive Senior Vice President, global executives, and M&A Deal Team by coordinating complex calendars across multiple time zones/managed high-priority meetings aligned with business objectives.

•Arranged domestic and international travel, adhering to T&E policies, handled visas, accommodations, managed monthly expense reconciliations in Concur.

•Ensured executive meeting readiness through material preparation, A/V setup, & attendee interactions.

•Collaborated on team initiatives, scheduled performance reviews, coordinated governance meetings, supported operational practices.

•Managed confidential documents and assisted with onboarding/offboarding hires.

•Handled complex inquiries, escalations and provided ad-hoc support on presentations and special projects.

Executive Assistant to the Executive Vice President of Customer Care

CENLAR, Ewing, New Jersey 2018 - 2023

•Supported the Executive Vice President by coordinating meetings, conferences, and travel arrangements.

•Managed the Vice President's complex daily calendar.

•Prepared communications affecting team bonuses.

•Planned and organized executive travel.

•Communicated effectively across all organizational levels.

•Managed seating arrangements in a high-capacity environment.

•Oversaw timecard processing across time zones for accurate payroll.

Executive Assistant to the Vice President of Customer Care

SPRINT, Warren, New Jersey 2010-2017

•Built strong client & colleague relationships through exceptional interpersonal and communication skills.

•Managed complex calendars across time zones, coordinating calls, meetings, events, & personal diaries.

•Traveled nationally for Quarterly Business Reviews, serving as a primary liaison with external vendors.

•Arranged extensive travel, meeting logistics, expense reports, & maintained passport/visa requirements.

•Prepared agendas & facilitated weekly team meetings, documented minutes, & ensured productivity.

•Screened visitors, calls, and emails with strict confidentiality.

•Organized sensitive electronic files and cross-departmental charts.

•Supported interview scheduling, onboarding, and mentored administrative staff.

•Executed event coordination, managing vendors, guest lists, and logistics.

•Created and edited PowerPoint, Excel, and Word documents.

Administrative Assistant to the Vice President & Director of Financial Services

STATE STREET CORPORATION, Princeton, New Jersey 2004-2010

•Supported the Vice President of Financial Services and additional senior leaders in managing over 200 investment companies and alternative products.

•Ensuring compliance with SOPs and conducting audits, including the Total Compensation Planning tool, handling confidential salary data.

•Preparing statistical data to track staffing metrics for expense management and maintaining an updated requisition report for staffing needs.

•Compiling and reporting sensitive data for income monitoring at BlackRock.

•Assisting senior management by taking minutes, scheduling client meetings, preparing agendas, and coordinating recruitment interviews.

•Managing IT security clearances, arranging travel accommodations, and providing departmental backup.

•Certified in Anti-Money Laundering, Corporate Compliance Privacy, and Workplace Diversity.

•Volunteered for State Street Global Outreach.

Education & Interests

•ASSOCIATE DEGREE, BERKLEY COLLEGE

Marketing & Management, Woodbridge, New Jersey.

•On-going self-study online course in office productivity software & business skills.

•Volunteer activities for local charitable organizations - PAWS, SAVE A Friend to Homeless Animals.

Contact this candidate