Executive Office Manager & Financial Operations Specialist
Resume:
Kelley Combs
Chattanooga, TN
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Skills
• Data entry
• Filing
• Organizational Skills
• Customer service
• Billing
• Payroll
• Bookkeeping
• Benefits
• Calendar management
• Data management
• Problem solving
• Time management
• Microsoft Office Suite
• Workday
• ADP
Education
Kaplan University
• Bachelors in business
Central High School
• Diploma in Business
Work Experience
Capital Waste Services Chattanooga, TN June 2024 – October 2024 Maintenance Administrator
• Ensured proper disposal of waste materials following established protocols
• Followed safety procedures to minimize accidents or injuries in the workplace
• Inspected facilities for cleanliness and reported any maintenance issues or repairs needed
• Responded promptly to requests for cleaning services from staff or management
• Always adhered to company policies regarding personal protective equipment (PPE) usage
• Collaborated with cross-functional teams to develop comprehensive sanitation plans for special events or projects
• Participated in ongoing training programs related to sanitation techniques, chemical handling, and safety protocols
Silverstar Bookkeeping Chattanooga, TN March 2024 – June 2024 Client Service Specialist/Full Charge Bookkeeper
• Financial reporting
• Maintaining accurate client records
• Building and managing teams
• Account reconciliations
• Account management
• Experience in accounting and financial reporting
• Manage depreciation schedules
• Tax preparation
• Taxes: Ensuring compliance with excise, state, and city taxes, and preparing tax returns
• Billing and invoicing: Processing invoices, accounts payable, and accounts receivable Various Clients Chattanooga, TN September 2022 – March 2024 Independent Contractor
• Managed diverse tasks including bookkeeping, purchasing materials and equipment, and conducting invoice activities.
• Ensured timely payments to vendors and provided comprehensive inventory support.
• Performed a range of accounting and administrative functions to streamline operations and maintain efficiency.
Four Circle Inc. Chattanooga, TN June 2019 to May 2021 Full Charge Bookkeeper
• Oversaw bank reconciliations, cash receipts, cc statements and kept a 100% accurate record of financial transaction
• Managed, maintained, and updated the inventory and ordered office supplies and maintained general ledger
• Negotiated with the vendors to average 5000.00 on a monthly basis
• Adjusted balance sheets and income statements to expedite the company accounting procedures in an efficient manner
• Orchestrated payroll services, vacation, and sick leaves for 100+ employees Travail Inc. Bethlehem, GA August 2017 to March 2019 Executive Assistant to CEO
• Handled logistics, catering, agendas, and travel arrangements for meeting and event planning for the board of directors, president, and executive vice president.
• Organized envelopes, postage, and mail correspondence for staff and management- maintained postage meter and coordinated with delivery and courier services.
• Used QuickBooks to produce monthly invoices, reports, and other deliverables.
• Transcribed minutes of meetings and executed meetings and events for the company to support sales, business development, and senior management teams.
• Calculated payroll deductions by accurately using QB, APD, Workday, VMS and processed payroll to meet preset requirements.
• Processed employee W-9 and I-9 forms and manage benefits and leave time.
• Accurately calculated bonuses, salary increases and overtime.
• Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination, and garnishments using QB, APD, Workday, VMS.
• Verified timekeeping records and handled any discrepancies with employees.
• Processed wage garnishments and child support.
Future Era Construction Inc Chattanooga, TN June 2010 to April 2016 Full Charge Bookkeeper
• AR: Job costs, Service, AIA, T&M billing.
• AP, Payroll, General Ledger.
• Subcontract Control, Inventory Control.
• Benefits, Reconciliation, Month, QTR, Annual Processing.
• Assisted employee affairs includes Personal Administration.
• Safety Employee Benefits Business & Health Insurance
• Accomplishments:
o Improved office efficiency and customer service by reading evaluating and redoing the filing o System and the bookkeeping system.
o Was very thorough and fast at doing my work with no Mistakes.
• Skills Used:
o Outstanding office skills and knowledge of office management procedures consistently and met deadlines for bids to be out for jobs.
o My ability to work in a fast-paced Environment and superb organizational skills. Brandt Industries Chattanooga, TN June 2004 to April 2007 Office Assistant
• Compiled and recorded production data to maintain accurate records and reports on production volume, raw material consumption, and quality.
• Performed tasks such as punching and drilling holes for fastening using a hole punch and power drill.
• Smoothed edges of components with a grinder and file to achieve specified fit, maintaining high standards of excellence.
• Executed daily operations to meet production goals.
• Gained experience in both warehouse and office environments, learning various aspects of production and administrative tasks.
• Accomplishments:
o Successfully executed daily routines for production lines. o Developed a comprehensive understanding of warehouse and office operations.
• Skills Used:
o Demonstrated fast-paced skills and the ability to learn and adapt quickly in a warehouse production line.
Previous experience available upon request.
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