Executive Assistant Support
Resume:
MARIE STANLEY
Washington, DC 20024
****************@*****.***
PROFESSIONAL EXPERIENCE
THE PATIENT-CENTERED OUTCOMES RESEARCH INSTITUTE (PCORI), May 2024 - Present Executive Assistant
● Directly supporting the Chief Strategic Initiatives Officer, Director of Planning & Reporting, and Chief Planning & Evaluation Officer
● Scheduling meetings, appointments and events, ensuring the executive's schedule and tasks are efficiently managed
● Preparing meeting agendas, sending out invitations, booking conference rooms and ensuring timely follow up on internal and external requests for information or action
● Managed and reconciled executives expense reports and credit card statements
● Coordinating travel, accommodations and transportation; providing support during travel and creating detailed itineraries
● Drafting correspondence, presentation, reports, and other documents, ensuring accuracy and professionalism
● Responsible for the planning, prioritizing and management of multiple projects, initiatives and administrative tasks; setting up deadlines and timelines; scheduling prep and debrief meetings; managing time-sensitive internal and external communications on behalf of executive and conducting research and gathering confidential and sensitive information
THE CARLYLE GROUP, April 2024 -May 2024
Executive Assistant to the President (Contract)
● Directly supported the President and US Buyout team for a three day contract
● Responsible for the planning, prioritizing and management of multiple projects and administrative tasks
● Managed and maintained Principal's calendar
● Provided travel and other administrative operations support
● Prepared meeting agendas and followed up on action items
● Assisted with various projects and initiatives, setting up timelines and deadlines NATIONAL ACADEMY OF MEDICINE, January 2024-April 2024 Executive Assistant to the President(Contract)
● Directly supported the President of the National Academy of Medicine.
● Was responsible for all calendar management and ensured appropriate and timely follow up on internal and external requests for information or action.
● Managed the flow of daily meeting requests and speaker invites; scheduled in-person and virtual meetings and detailed speaking engagements.
● Tracked meeting and speaker engagements to provide detailed updates on scheduling and project management issues as they arose.
● Was responsible for planning, detailed, frequent and last minute travel logistics, both domestic and international, including back to back multi-city trips.
● Created involved and detailed itineraries and was responsible for inputting and handling invoices, expenses, travel reimbursements, credit card reconciliation. PRESIDENT'S COMMITTEE ON THE ARTS & HUMANITIES, 2023-2024 Executive Assistant to the President
● Responsible for heavy calendar management
● Coordinated travel and prepare detailed itineraries for executive and team
● Managed and reconciled executive's expense reports and monitored budgets
● Prepared and edited reports and presentations for White House meetings
● Organized and executed logistics for committee and board meetings
● Created and maintained electronic filing systems
● Assisted with event planning and special projects
● Monitored industry trends and news, providing weekly updates MANAGEMENT SCIENCES FOR HEALTH, Arlington, VA 2016 - 2018 Executive Assistant
● Provided executive level administrative support to the Vice President of Global Partnerships, Marketing and Communications with significant responsibility for external communications with key partners, donors and clients.
● Maintain VP's calendar and triage meeting requests with regard to objectives and agendas
● Coordinate extensive and complex international and domestic travel and create detailed itineraries
● Manage complex scheduling of international meetings, appointments, conference calls, Zoom calls and teleconferences
● Track expenses and process monthly expense reports
● Coordinate preparation and dissemination of marketing and business development reports.
● Compose, edit and proofread correspondence, proposals and potential donor reports. DC DEPT. OF BEHAVIORAL HEALTH, Washington, DC 2013 - 2015 Executive Assistant
● Provided executive support to the Director and senior management staff.
● Manage and maintain Executive Director's calendar
● Responsible for tracking budgets, and reconciling expense reports.
● Planned and coordinated logistics for interagency and staff meetings, forums and special events.
● Assisted in the preparation of presentations and the coordination of internal communications.
● Researched and compiled data for reporting to consumers, agencies and partners. BLACK ENTERTAINMENT TELEVISION, Washington, DC 2011 - 2013 Executive Assistant
● Responsible for the planning, prioritizing and management of multiple projects and administrative tasks as assigned by the executive team and senior management including the preparation of presentations and reports and the production of various documents.
● Maintained and managed calendar for CEO and senior executives including meeting coordination, speaking engagements and events, complex travel arrangements and detailed itinerary building.
● Acted as liaison between external and internal executives, managers and consultants; maintained relationships with talent, vendors and staff.
● Organized, analyzed streamlined and maintained systems and processes for information collection and tracking, including invoices, contracts and expense logs.
● Planned and managed meetings, receptions, dinners, seminars, productions and video shoots through coordination with various companies/sponsors, vendors/venues, hotels, caters, etc. ADDITIONAL EXPERIENCE
HONEY'S COFFEE COMPANY, Washington, DC May 2021 - Present Creator/Owner, Manager
● Responsible for the management of daily operations of an online store for our coffee brand, social media marketing with posts/reels.
● Develop marketing strategies, attend online weekly/monthly meetings regarding the coffee industry and coffee roasting, attend meetings with roasters.
● Maintain coffee inventory, create coffee blends, plan coffee tastings, and various other events.
● Search for corporate account opportunities and research coffee trends
● Responsible for all financial management and Website management HONEY'S DESSERTS/SACRED GROUNDS CAFE, WDC, 2019 - 2021 Creator/Owner, Manager
● Managed daily operation of a dessert company and coffee shop/cafe, coffee research, barista for coffee shop, dessert baking, event management, advertising, worked on budgets, planned menus, writing press releases
● Managed daily operation of a dessert company and coffee shop/cafe, coffee research, barista for coffee shop, dessert baking, event management, advertising, worked on budgets, planned menus, writing press releases
● Social Media marketing, event management, created graphic ads for Instagram, Twitter, YouTube, data entry, supply orders for desserts and coffee
● Maintained and handled all company expenses, project management and administrative management EDUCATION AND TRAINING
AMERICAN INTERNATIONAL COLLEGE, Springfield, MA
B.A. Liberal Arts
TECHNICAL SKILLS
● Microsoft Word
● Outlook
● Excel
● PowerPoint
● Access
● SharePoint
● Concur
Contact this candidate