Executive Assistant Event Coordinator

Monica Puckett

Fort Worth, TX 682-***-**** ******.*********@*****.***

Executive Assistant Event Coordinator

Skilled Executive Assistant accustomed to serving as the right hand for the C-Suite, enabling the executive team to advance company initiatives and goals. Adept at coordinating day-to-day functions for executives, empowering them to focus on strategy and decision-making. Utilizes excellent time management and attention to detail to identify and anticipate needs and execute across various stakeholders proactively. High comfort level interacting with senior management, boards of directors, and leadership direct reports.

Core Competencies

●Planning/Coordination

●Travel Arrangements

●Events Coordination

●Executive Communication

●Concur/Workday

●Lawson

Professional Experience

FOH Events, Fort Worth, Contractor April 2025 – Present

Executive Assistant/ Personal Assistant to CEO

●Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, email correspondence, and task prioritization to ensure smooth daily operations. Help staff make decisions about office management and manage multi projects.

●Coordinate personal and professional logistics, including event planning, household and vendor management, onboarding, reservations, and special projects that require attention to detail and discretion.

Smith & Nephew, Fort Worth, Contractor Nov 2024 – Jan 2025

Medical Education Training Coordinator

●Manage all aspects of event planning for Medical Education events and courses. Communicate calendar availability.

●Lead pre-event meetings to help staff make decisions about event design. Works closely with the visiting course organizer to design customized schedules and agendas to coordinate personnel participation and achieve the goals of visiting surgeons.

●Support Medical Education local education events, including management of registration and digital assets (Save the Date & Agendas. Plan and facilitate logistics for events, including contract negotiations, guest lists, venue, preparation, catering, entertainment, transportation, equipment, and marketing materials

Trinity Metro, Fort Worth, TX, Laid Off June 2024 – Aug 2024

Executive Assistant to VP of Marketing & Communications/VP of Culture, Diversity, & Inclusion

●Acted as administrative linchpin to two members of the Executive Leadership team, ensuring a professional, responsive experience

●Stayed on top of executives’ busy calendars to avoid schedule conflicts and stay abreast of important meetings or events

●Gathered receipts, invoices, or other materials needed to approve expense reports and requests with the ERP system

●Oversaw special projects as assigned by VPs, ensuring successful delivery and positive organizational impact upon completion

●Effectively prioritized conflicting needs, deadlines, and deliverables to handle all areas of responsibility expeditiously

●Executed special events as needed and directed by the Executive Leadership team, including planning, coordination, and logistics

Alcon, Fort Worth, TX August 2023 – June 2024

Executive Assistant to Chief Account Officer

●Handled calendar and scheduling for the Chief Accounting Officer, covering both local U.S. and international time zones

●Took ownership over both domestic and international travel arrangements and accommodations for all business trips

●Pivotal in preparation, scheduling, agenda/materials creation, presentation, and supplies for essential meetings and events

●Compiled all data and materials necessary to complete monthly expense reports on time and with 100% accuracy

●Served as the conduit for important correspondence throughout the department, maintaining high-quality communication

Vizient, Inc., Irving, TX, Laid Off November 2015 – July 2023

Executive Assistant to SVP, Chief Culture, Diversity & Inclusion/VP of Capital & Imaging/VP of Construction & Facilities

●Coordinated meetings with stakeholders throughout the company, including members of the C-Suite

●Facilitated 2-day quarterly meetings for 25 attendees, including catering, teambuilding activities, flights, and accommodations

●Led a 4-month project to design a commemorative Veterans book in partnership with the Marketing team

●Organized execution of NOVAPLUS catalog updates, meeting the 2016/2017 deadline with cost reduction

●Supported Senior Vice President and various business units by hiring administrative assistants and delegating workload

Additional Experience

Here’s Life Africa, Executive Assistant RealPage, Project Manager 1800 Registry, Project Manager The Perfect Guide, Sales Executive/Event Planner Country-Wide Financial, Event Planner

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