Project Manager Coordinator

Jennifer M. Mullins

Jacksonville, FL *****

619-***-**** **************@*****.***

SKILLS & PROGRAMS

Excel – Word – Access – PowerPoint – Outlook – Office Suite – Adobe – Acrobat – Foxit PDF- MS Project – QuickBooks – Computer Ease – FCS – DataForma - Bluebeard – Autodesk Rivet – Procore – Viewpoint – PipelineSuite – Helix – On-Screen Takeoff – Windows – Mac iOS – CX Alloy – BIM360

WORK HISTORY

Project Manager 2/2021 – 1/2025

SmartRoof LLC – Reston, VA

o Manage all aspects of commercial roofing projects, from start to finish o Develop and maintain project plans, budgets, and timelines o Ensure projects are completed on time and on budget o Provide oversight for day-to-day operations on job sites o Manage personnel and subcontractors to ensure compliance with safety regulations and job specifications

o Coordinate with clients and other stakeholders to ensure project requirements are met

o Facilitate weekly project meetings and track action items o Monthly AIA billing and progress billings along with lien waivers o Certified payroll

o Subcontractor and crew management

o Purchasing and scheduling of material deliveries and equipment o Safety plans, AHA & JHA

o Submittals & RFIs and logs

o

Project Coordinator 6/2020 – 1/2021

Flynn Mid-Atlantic – Linthicum, MD

• Analyze and comprehend project plans, specs and details

• Analyze project financials and labor costs

• Complete thorough bid packages for clients

• Prepare takeoffs/estimates of costs of materials, labor and equipment

• Review all contracts and accepted quotations

• Write up work orders and prepare material order sheets

• Prepare and maintain a directory of product suppliers

• Review products used in projects

• Prepare construction progress schedules

• Complete responsibility for projects from start to finish

• Maintain project budget and project status

• Pre-plan execution of projects and develop project schedules

• Write RFIs and coordinate all communication between the client and the Company

• Coordinate with Accounting department to ensure accurate and timely billing of all projects

• Coordinate the work with other trades

• Document and create change orders to ensure payment for all extra work. Negotiate change orders with clients.

• Manage costs on projects to achieve budgeted profit margins

• Maintain coordination and communication required on projects between Contractors, Sub-Contractors, Engineers and internal project management team Estimator & APM 10/2019 – 3/2020

Harbor Roofing & Contracting – Crofton, MD

Project set up – Submittal packages – Close out documents – O&M Manuals – Warranty submittals – Daily reports – Project schedules – Work plans – Lien waivers – RFIs – Subcontracts – Material lists – Safety plans, logs, AHA & JHA – Monthly billings (AIA) – Change orders – DBE – Document control – Purchase orders - Security forms, background checks & documents – Take offs, material pricing, estimates & proposals Project Administrator 05/2019 – 10/2019

IronShore Contracting – Baltimore, MD

Project set up – Submittal packages – Close out documents – O&M Manuals – Warranty submittals – Daily reports – Project schedules – Work plans – Lien waivers – RFIs – Subcontracts – Material lists – Safety plans, logs, AHA & JHA – Monthly billings (AIA), entering into accounting software & tracking – DBE - Change orders – Document control – Purchase orders - Security forms, background checks & documents – Collections – GC / County / School Systems, etc. Prequalification packages – State / County / Federal, etc. Renewals for license & re/certifications (contractor’s & business license, MBE/SBE, DOT, etc.)

Project Coordinator 02/2019 – 5/2019

Patuxent Roofing & Contracting – Capitol Heights, MD Maintains office services by organizing office operations and procedures, controlling correspondence; designing filing systems; reviewing and approving supply requisitions. assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Assist with social media management. Assist with accounting functions such as: payroll, AR and billing functions (fill-in). Assist with service coordination (fill-in). Work with project managers and production managers to assist with project coordination. Work with project managers and production managers to assist with pre-construction project administration. Assist with contract review and filing. Other tasks as required. Assistant Service Manager 04/2018 – 02/2019

Nations Roof – Baltimore, MD

Daily time keeping for service technicians, scheduling & dispatching service technicians. Invoicing customers, collections, assist with proposals, maintaining customer relationships. FCS administration, reports, document control (including invoicing, daily reports, photos, etc.) Submittals, close out, warranties.

Office Manager & Bookkeeper 09/2016 – 04/2018

F.D. Neal Construction – Woodstock, VA

Full cycle bookkeeping (AP/AR), general ledger, state & federal tax withholding and reporting, all tax reporting in a timely manner (quarterly, annually, etc.), payroll & time keeping, full hiring process, fleet maintenance (insurance, registration, vehicle maintenance, etc.), plans & submittals, collections, all other duties of office management and bookkeeping.

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